Purchase Manager
Majan Printing & Packaging Company LLC
Total years of experience :21 years, 1 Months
1. To conduct market research and locate local and international vendors of raw materials, machineries and all the goods related to our products and interview them in order to maintain a database of adequate approved suppliers list and determine product availability, quality, service and delivery time.
2. Sending request for quotations (RFQ). Receiving and evaluating quotations and obtaining clarifications from vendors on technical and commercial factors.
3. Negotiating purchases (Prices, payment terms and maximum credit facility on LC terms) for various products i.e. Boards, Inks, Varnishes, spare parts, glue, plates, blankets, packing materials etc.
4. Designing and managing KPIs and pricing strategy to achieve business goals effectively and efficiently by maximizing profits and market share while ensuring that quality is been maintained as per industry standard.
5. Creating, reviewing and achieving annual contracts for prices and rebates and ensures that the entire target quantity is been met in the stipulated period.
6. Approving & Issuing purchase orders as per back order request from sales & planning department and ensures that the material is been delivered on time and as per their requirements & delivery schedule.
7. Closely monitoring & follow up with vendors on availability of stock & delivery schedule.
8. Liaison with the accounts department for any advance payments to the vendors.
9. Liaison with the freight forwarders & co-ordination with logistics department for on time delivery.
10. Liaison with material receiving department and ensures that goods received in good condition. (Volume & quality).
11. Expedited ordered material and assured that suppliers submit required documents and test certificates on time all the time prior to material arrival.
12. Constantly liaising with the sales department for the smooth flow of purchase process.
13. Resolving any issues with vendors regarding discrepancies in delivery, material specification or rejection of goods etc.
14. Maintaining records of business transactions and product inventories and reporting to GM / CEO on day to day operations.
15. Representing purchase department and attending weekly managers meeting with GM and CEO.
16. Monitoring trends that indicate the need for new products and services, and overseeing product development.
17. Maintaining ISO procedures and ensuring that all the team members of the department are aware of relevant procedures.
1. Responsible for creating item codes, monitoring total procurement deals and negotiating effectively with local and international vendors.
2. Negotiating purchases (Prices, Delivery Time and Credit Term) for various products i.e. Sanitary ware products, Tiles and Kitchen equipments.
3. Issuing purchase orders as per back order request from the sales department and ensuring that the material is delivered on time and as per their requirements.
4. Follow up with the vendors on availability of stock.
5. Liaison with the accounts department for any advance payments to the vendors.
6. Liaison with the freight forwarders for on time delivery.
7. Constantly liaising with the sales department for the smooth flow of purchase process.
8. Responsible for developing a reliable network of vendors.
9. Resolving any issues with the vendors regarding discrepancies in delivery, material specification or price etc.
10. Maintaining records of business transactions and product inventories for reporting to the senior management.
1. Primarily responsible for making overseas purchases by conducting market research in order to maintain a database of adequate suppliers.
2. Issued purchase orders and ensured that the material is delivered as per requirements.
3. Prepared and submitted shipping schedules, established L/C and safety documentation.
4. Coordinated both export and import consignments and ensuring that shipments are handled according to company standard operating procedures and code of conduct.
5. Maintained accurate customs documentation / records.
6. Arranged both incoming and outgoing shipments and undertaken clearance procedures and payments of customs duties.
7. Organizing, forwarding and clearing the cargo, calculating, releasing of necessary payments and arranging booking of cargo space for both inbound and outbound shipments.
8. Communicated with both export and import related authorities and customers in all relevant countries, as necessary to ensure efficient, positive and lawful relations, support and activities.
9. Coordinated and supported logistics functions such as transportation, maintenance and warehousing to ensure efficient, timely and cost effective support to buyers.
1. Responsible for searching and selecting vendors, on the basis of their ability to meet the client requirements with full satisfaction on material quality, price, payment terms and delivery schedules.
2. Sending request for quotations (RFQ). Receiving and evaluating quotations and obtaining clarifications from vendors on technical and commercial factors.
3. Tabulated on quotations on “comparative chart” to negotiate with vendors on various factors i.e. product quality, price, delivery and payment terms.
4. Prepared final “bid statement” in order to acquire management’s decision and approval.
5. Prepared “supply agreement (s) / purchase order (s)”.
6. Expedited ordered material and assured that suppliers submit required documents and test certificates on time all the time prior to material arrival.
7. Contacting and squeezing suppliers for delivery dates of the requested materials.
8. Forwarded all materials received from the suppliers to materials receiving department with proper delivery notes.
9. Closing purchase order on the time of material receiving.
10. Coordinated with materials receiving department and inventory controller.
11. Managed day - to - day activities and functions of warehousing and materials management.
12. Represented the procurement department during meeting with production department and executive management.
1. Responsible for selecting and evaluating new and existing vendors in the local market.
2. Responsible for preparing and processing requisitions and purchase orders.
3. Coordinating with the buyers for design and material of leather garments.
4. Inspection and Quality Control.
5. Liaison with the finance department for advance payments.