Senior HR Business Partner
Intigral - United Arab Emirates
Total years of experience :14 years, 3 Months
• Maintaining the monthly payroll, which consists of new joiners/leavers, salary advances, overtime, earnings and deductions, leaves and monthly accruals.
• Ensuring timely and accurate disbursement of employee Post salaries Cost/Profit Centers/general ledger accounts.
• Employee mobility, including travel and relocation.
• Ensure that the payroll system is maintained and updated according to HR Policies.
• Managing and updating the HRMS System & Generating HR Various Reports.
• Managing & Calculating end of the service process for Leavers employees.
• Process All Cost related to the Staff (DXB & KSA), insurance Staff, finical Planning Manager monthly bases.
• Responsible for Employee Relationship issue & Ensure Company Compliance with local Regulation and Advised Area of Employee law.
• Monitor monthly staff pension contribution & Report to pension authorities.
• Monitor monthly reconciliation reports on total compensation and clarify the difference.
• Maintain Record and compile statically report concerning personal related data such as hiring, transfer, performance appraisal and absenteeism rates.
• Monitor And Track the Movement Of the employees between the department and Make Sure to Allocate the Accrual according to new Department.
• Ensure effective implementation of on-boarding process overlooking all formalities for new joiners (OL issuance, contracts, DOJ…etc) and new employee orientation.
• Advertise job vacancies through different online job boards and platforms.
• Develop and execute integrated recruitment solutions using multiple avenues including direct sourcing, employee Referrals, internet sourcing, job advertising and portals.
• Explores market best practices in recruitment & staffing and implement appropriate best practices in the organization including bulk hires.
• Monitor constant changes to salary structures as per market trends, considering internal salary structure, job documentation and evaluation systems.
• Follow up on all administrative activities related to onboarding of manpower, including offer letter issuance, visa application and reference checks.
• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Enhancing the offered benefits’ programs by studying and assessing benefit needs and trends; recommending benefit programs to management; obtaining and evaluating benefit contract bids; designing and conducting educational programs on benefit programs in consultation with the Rewards & Policy Manager.
• Monitors and constantly reduces the costs of the implemented processes through a continuous review and control over the budget.
• Conduct exit interviews/ checklist to identify the full handover of the employee before Leaving.
• Review workforce trends and demographics on an ongoing basis to ensure alignment of organizational strategy with the capability.
• Develop a comprehensive workforce planning strategy, which articulates workforce requirements in the form of manpower needed, and competencies that should be developed to enable achievement of organizational goals.
• Preparing the budget’s detailed plan for new hires; variance comparison.
• Enable formulation of the annual manpower acquisition plan and numbers in conjunction with the business plan and ensure implementation of the same.
• Monitors labour legislation and implements required changes to keep the process compliant
• Prepares accurate Adhoc HC reports as necessary (compensation, demographic metrics, turnover, and other KPI metrics).
• Review & reconcile Medical insurance Invoices for employees (KSA & UAE).
• Leasing Managers Regarding Disciplinary Action, performance and probation programs.
• Provide Current and prospective employees with information about policies Job Duties, work condones wages and opportunity of Promotion and benefit of Employees.
• Provides support to Managers HC Services in relation to projects and other assigned duties.
• Knowledge of standard payroll practices, procedures, systems and terminology.
• Comprehensive knowledge of Financial accounts, payroll and human resources
• Well versed in SAP ERP package pertaining to HR/Payroll
• Assisting Payroll Manager with month end consolidation.
• Assisting Payroll Manager with reconciliation and payment of payroll and group tax
• Liaising with staff and management on payroll related queries.
• Maintaining leave, sickness and overtime reports
• Calculating annual leave and LSL provisions/accruals
• Calculation and payment of termination payments.
• Processing increases and calculation of back pays
• Demonstrated payroll processing experience.
• Interpreting awards/agreements and contracts in relation to overtime, shift
allowances etc.
• Knowledge of social security, unemployment, and workers' compensation laws and regulations which are the essential part in UAE payroll systems and operations
• Undertaking required reporting, both internal and statutory reporting.
• Reconciling payroll related GL accounts.
• Understanding of payroll legislation and processes ie. Tax, superannuation. Knowledge of relevant acts, regulations, policies and agreements relating to payroll administration
• Provision of technical support and advice in the maintenance and support of the company’s payroll systems encompassing areas such as salary and wage payments, deductions, time-reporting, sub-contractor processes, workers’ compensation and related areas.
• Ensure payroll systems remain fully operational at key processing and reporting times.
• Providing assistance to Accounts Receivable,
• Dealing with payroll queries from staff.
• Understanding and following payroll procedures and related forms.
• Maintaining and updating employee records on payroll system.
• Expert knowledge of WPS & payroll accounting
• Working knowledge of Oracle EBS (Payroll and HR)
•Before I was working on transition of Pakistan and Yemen Payroll now Handling UAE and Egypt Payroll
Responsible for all Salary Account Labor of The five Subsidiaries Company and the main company every month According To 3 Categories
1-Fixed Salary(Bank&WPS-C3 Labor System )
2-Contract Salary(per Production).
3-Fixed Contract.
-Responsible for check advance of labor generated Statements.
-preparing final monthly payroll expenditures with the payment preparation of the salaries, bonuses, overtime&other benefits.
-Control the time sheets and absence form
-Responsible for All bonuses&incentive that earned in the Company Yards From(Yard Foreman-Trailer Drivers-Pickup &Oil Tanker Drivers &Helpers) Calculation&Adding To Salary Statement
-Handle payroll refund&adjustment requests.
-Processing the necessary entry of wages(advance-Retention-Contra deduction)
-Prepare salary reports for each pay cycle&Reporting to Management in monthly bases.
-Preparing the final settlement for employees in the company with -coordinating with H.R department according to the emirates labor law.
-Arrange payment of all other creditors on receipt after approval from HOD.
-Responsible for Check the purchase invoice of bulk suppliers&import container.
-Control&maintains Sales delivery order sequence&confirmed with delivery order report.
-Updating stock issue entry for all material loaded from the yard&updated the record container in&out date yards number processing charge per container&martial
-Creation&processing sales invoice for all material in the company for customer.
-Creation&processing purchase invoice for material in the company for local supplier
-Preparing Daily Cash Expense voucher for all Assets in daily bases.
-Controlling the local Sales invoice in the system of Oracle Sage.
-Mentoring the Changes in the Stock&Reporting to H.O.D Monthly Bases.
-Controlling&archiving the entire invoice in Order&make sure that all of them generated in system.
-Filling&scanning document and updated in DMS for reference&maintaining all the documents Task archived.
-Releasing Checks for All Supplier.
-Performing day-to-day accounting.
-Writing vouchers and petty cash book entries.
-Preparation of all accounting daily work & recording all accounting transactions on sheets & operating system.
-Participating in prepare Financial statement, (balance sheet, income statement) for the company for year 2008.
-Responsible for recording journal entries in subsidiary, depreciation and fixed assets books.
-Charging of recording journal entries in sub ledger, general ledgers for certain accounts such as customers A/C, vendors, repayment (suppliers), purchase, fixed assets, accumulated depreciation and projects.
-On analyzing Detail the balance of (suppliers and customers and contractor) &issuing their reports.
-Analyzing in Detail the balances of clients & their insurance and issuing its reports.
-Issuing the salary analyzes and its report.
-Review and process routine accounting data for revenue and expenditures for projects
-Report of the fabrication and project bill for every project.
-Detailed bounce report for crew of every project every month.
-Analyze, reconcile, balance and maintain accounting records.
-Checking the correctness of all the daily transaction entered in the system.
-Following up Accounts Receivables and preparation of aging reports.