Personal Assistant To CEO
The GrEEK Campus
Total des années d'expérience :13 years, 6 Mois
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Take dictation and minutes
Produce reports, presentations and briefs
.Manage multiple projects as assigned by the CEO related to diverse lines of business.
.Coordinate calendar, travel, meeting, and schedule arrangements for the CEO.
. Organize & schedule appointments, interviews, meeting and maintain calendar of the CEO.
.Drafting, taking and distributing agendas and minutes of meetings for the Board of Management and other meetings that are assigned by the CEO. .Cascading tasks and priorities lists to directors and following up until completion with keeping CEO. .aligned with progress Handle administrative duties as delegated by the CEO.
. Follow up on tasks delegated by the CEO.
.Managing CEO's business & personal Calendar of appointments. Schedule & pay CEO's personal bills. (Visas, clubs’ renewal).
. Control correspondences.
. Prepares reports by collecting and analyzing information.
.Ensure filing systems are maintained and up to date
• Accurate data entry into the system
• Following company procedures related to stock and administrative documentation.
• MS Office - Modify / Prepare Word documents, PowerPoint presentations, Excel spreadsheets and provide general support with MS Outlook.
• Maintain data in the system to facilitate easy access to information when it is required.
• Maintain and update information relating to employees.
• Support the Admin Department Manager / Team in conducting routine stock accuracy checks
• Handle daily reconciliation of store takings & reports (Banking/Foreign Exchange, Petty Cash)
• Ensure accurate reports are provided to Admin Management to enable commercial decisions
• Ensure that the accuracy of stock received from the warehouse is accounted in the system.
• Filter phone calls, correspondence and general mail.
• Managing schedules, planning meetings and events setup.
• Receive process and acknowledge customer orders, by phone, mail or personal contact. Handle necessary telephone sales queries and attend to customer needs by telephone or personal contact.
• Update the customers data in the system
• Preparing reports in SAP.
• Maintain confidence by keeping information confidential at all times
• Provide other administrative assistance as required.
• Prepare staff payroll and over time calculation.
• Responsible for stock count.
• Responsible for all maintenance work in the office.
• Responsible for (cleaner's team / securities team).
• Maintain office files
Assist faculty, staff, and students who come to the office
. Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Answer phone calls, provide information to callers or connect callers to appropriate people Schedule appointments and update calendar Make travel arrangements and reservations for senior managers Compose and type regular correspondence, like invitations and informative material Develop and maintain a filing system Create spreadsheets and presentations Provide statistical and budget reports Greet and provide general support to visitors Develop, implement and improve office policies and procedures
Documents and libraries and information technology.