CEO Personal Assistant
ARABSAT
مجموع سنوات الخبرة :17 years, 10 أشهر
1. Prepare Presentation.
2. Arrange for flight reservation and business visa.
3. Prepare and claim his travel expense.
4. Attend meeting with CEO and take minutes of meeting.
5. Update CEO calendar through outlook.
6. Handling the government relation issues (GOSI, Passport office, labor office, Medical Insurance, Zakat....etc.).
7. Prepare Invitation letter for the Company guests
8. Prepare monthly report of the office expenses.
9. Follow up to renew the IQAMA and issuing Exit Re-entry).
10. Arrange for meeting between CEO and clients.
11. Arrange the office requirements.
12. Attending incoming calls.
13. Handling the cash box.
14. Arrange for Events in the Hotels.
15. Collecting the bank guarantees from the banks and send it to the clients.
Energy Transmission Division Office Manager
Supporting My Direct Manager in the following work:
1 - Arrange for his meeting.
2 - Time Management.
3 - Claim his travel expenses through NEXUS.
4 - Arrange for Business Visa.
5 - Arrange flight and Hotel booking inside and outside the kingdom.
6 - Arrange and scheduling the meetings.
7 - Prepare Invitation letter for Siemens visitors.
8 - Submitting weekly report of the employees attendance.
9 - Attending incoming calls and take messages.
10 - Update his outlook calender.
Supporting the projects team in the following work:
1 - Arrange for Hotel and Flight booking.
2 - Car rental.
3 - Welcoming the new employee and arrange his requirements Laptop, email, Tel, Office...etc
4 - Arrange for Training inside and outside the kingdom.
5 - Documents control.
Supporting Commercial team in the following work:
1 -Controlling the biggest Siemens project cash box.
2 - Closing the cash box weekly and make expense report.
1 - Send Expenses Report to finance department Dubai office.
2 - Establish new office.
3 - Arrange for CEO business trip for his flight and hotel booking.
4 -Arrange for meetings and company event.
5 - Collecting company cheque from the customers and deposit it in the bank.
6 - Invitation letters for the visitors.
7 - Follow up with HR to renew employees Iqama and exit re-entry.
8 - Follow up to equip the new office from A to Z.
9 - Translation.
1 - Sending e-mail on behalf of my Manager.
2 - Welcoming the visitors from the board management from Germany.
3 - Arrange for meeting between the Ministries, Companies CEO and Siemens board management.
4 - Arrange for Events.
5 - Arrange for business Visa.
6 - Invitation letter for the visitors.
7 - Prepare Agenda.
8 - Minutes of meetings.
9 - Getting access to my Manager Calender for update.
Supporting my Direct Manager in the following:
1 - Prepare Travel Expense, Hotel and Flight booking, Exit Re-Entry, Iqama & Passport renew.
2 -Supporting commercial team by using SAP system for parking invoices.
3 - Welcoming new employees and arrange the requirements email, Tel, Laptop...etc
4 - Check incoming mail and distributed, Fax.
5 - Printing and prepare documents.
6 - Sending the drawings to the clients by DHL and follow up.
7 - Auditing and updating the department fixed asset for asset renewing or retirement.
