Personnel & Administration Supervisor
Spanish Egyptian Gas - Segas Egyptian
Total years of experience :14 years, 3 Months
-Prepare, validate and execute the Company monthly payroll, grants, bonus and any other separate payments to ensure timely payments to the employees.
-Analyze the monthly payroll dues and deductions sorted by department, in order to provide a complete financial analysis of the monthly payroll.
-Compile the monthly payroll reports in order to provide updated statistical information.
-Prepare and assist in the annual departmental budget to be provided to the Budget & Cost Control dept.
-Respond to employees enquiries regarding the Company compensation and any other related issues in order to maintain healthy interdepartmental relations and ensure compliance with the Company policies and procedures.
-Handle all outsourced employees issues in coordination with the contractor to ensure smooth workflow.
-Handle expatriates' work permits and residence in order to comply with the Egyptian labor law.
-Administer the market annual compensation survey to determine the Company's competitive advantage and provide recommendations.
-Review, validate and record all Time Sheets of the Company employees in order to control the attendance and maintain discipline.
-Process and validate all medical claims (employee & family) to provide a satisfactory medical service and ensure compliance with the Company medical policy.
-Liaise with governmental authorities (Social Insurance & Labor Office) in order to ensure compliance with the related Egyptian laws and preserve both Company and employees' rights.
-Maintain employee’s files and HRIS data updated in order to provide accurate and statistical information.
-Handle employees hiring process including onboarding procedures, medical and life insurance coverage in order to comply with SEGAS HR policy and procedures.
-Revise quarterly the benefits expenditures versus planned budget to ensure control and compliance with the set budget.
-supervise the Company's catering and cleaning activities to provide quality and efficient services.
-provide the Company's facilities with timely and reliable services in order to ensure the proper functionality and smooth workflow.
-Assist H.R.M. to follow the staff working conditions.
-Assist H.R.M. to solve the problems which affects the operation of the Departments.
-Assist H.R.M. interviewing the staff during the trial period.
-Assist H .R.M. in establishing the relations between staff and Management's.
-Assist H.R.M. in controlling the hotel activities according to the Labor Law. (Labor office- Investment Authorities for Expatriates work permits -Immigration Authorities for Visas- Military services Authorities)
-Assist H.R.M. in establishing and maintaining dialogue with the representatives of personnel unions.
-Preparing the necessary documents for Hiring - Transfers - Promotions - End of services (Advice of Termination - full release and discharge).
-Carrying out the responsibility of controlling the paper work according to the Personnel forms (Annual Vacation forms - Sanction Letters - Orientation checklists -Employment Medical examination etc.
-Updating staff records (Annual Vacation cards- Penalty cards - Deduction of salaries.
Updating the files of the staff with the Assistance of the H.R clerks and Secretary.
-Establish the outside contact with the sport clubs for the staff sports activities.
-Assist H.R.M. in creating Social activities for r the staff.
-Assist H.R .M. to follow the sick cases until resuming work.
-Checking the staff Cafeteria with the Assistance of the H .R. Clerk.
-Assist in preparing staff Magazine.
-Assist H.R.M. in establishing statistics concerning absenteeism late arrivals and illness.
-Representing the Company during collective discussions.
-Preparing HR monthly report to the GM staff by Department I Category (Admin Employees)in comparison with the budget .Personnel movements- numbers of exists(Resignations, Hiring by Dept. Turnover rate, Absenteeism (Due to illness II Wildcat II- Rate of absenteeism.
-Accommodate the Expatriates (Local living conditions-Housing schooling)
-Establish outside contact with the Government Authorities Labor offices- Labor Ministry- Social Insurance - Police of Tourism - Investment Authorities - Immigration authorities- general Union for Hotels workers - Intelligence and Security services - Military services authorities.
-Supervises personnel which typically include recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
-Manages daily administrative operations of a department including establishing work priorities; assists in resolving problems related to the day-to-day operations of the unit.
-Reviews, reconciles, and evaluates monthly ledgers, budgets, and financial reporting system reports for unit accounts; assists with fiscal planning, development, and management of annual budgets.
-Assists with the development and implementation of reporting procedures; oversees maintenance of department records and/or inventories.
-Performs miscellaneous job-related duties as assigned.
-Carrying out the responsibility of controlling the paper work according to the Personnel forms (Annual Vacation forms - Sanction Letters - Orientation checklists -Employment Medical examination etc.
-Updating staff records (Annual Vacation cards- Penalty cards - Deduction of salaries.
-Updating the files of the staff with the Assistance of the H.R clerks and Secretary.
-Checking the staff Cafeteria with the Assistance of the H.R Clerk.
-Composes and prepares various formal written documents.
Assisting the HR department in with the following tasks:
-Processing the direct and open applications.
-Assist in monthly salary administration.
-Keeping the Personnel and Information System correct and up-to-date, if applicable.
-Make monthly absence report.
-Make monthly salary report.
-Applying employees to the pension scheme and health insurance.
-Answer questions of the employees.
-Assist in safeguard the well-being of the employees within the office.
Bachelors of Commerce – Faculty of Commerce