Anaas Ifan

administrative secretary at Nestlé - Other locations

• Sri Lanka - Kalmunai
• February 2014 to October 2014

Undertaking the role of secretary and admin to provide administrative support to relevant internal personnel.

 In conjunction with the Manager, maintaining records, database, statistics, analyzing data,
recommending remedial actions and liaising with other networks.

 Rolling schedules and minutes of events/meetings- tracking the compliance and completion of the schedule.

 Referring to routine matters to appropriate personnel for action and following up to ensure its completion.

 Managing multiple tasks considering the deadline to ensure the integrity of entire information and data.

 Providing necessary telephone backup coverage, schedule appointments, meetings, and travel itineraries, and coordinate related arrangements.

 Establishing and maintaining a confidential filing system, categorize and maintain manuals.

 Handling the mail and ensuring the office stationery storage unit is well stocked.

 Updating and maintaining websites using a Content Management System.

 Producing and distributing correspondence memos, letters, faxes, and other relevant forms.

 Drafting letters and emails on behalf of relevant officers.