BP - SAP P2P Backbone (SRM) Deployment Specialist / ProCon Consultant
BP
Total years of experience :11 years, 7 Months
From Aug 2014 - April 2017 I was employed by the Backbone central team for BP as a P2P specialist ensuring that the new SAP Backbone system is correctly deployed I have held this role for over 2 years and successfully deployed SAP Backbone to the AGT region migrating from Maximo over 200 contracts and 2, 500 Purchases orders for the Global projects team and have just completed the deployment to the Angola region for Operations and IP migrating 175 contracts and 1200 PO’s
Key Responsibilities
Responsible for all assigned deliverables within the end to end P2P processes for region - e.g. process definition, job role definition, input to training, testing etc.
• Fully understand regions As-Is process for P2P and MM
• Ensure thorough understanding of the Backbone P2P and MM design to facilitate the implementation of a common P2P processes across the Region
• Define in conjunction with region PSCM the regions purchasing organisation hierarchy and obtain sign off from the PSCM Process Owner
• Document all gaps and liaise with PSCM Process Lead and Process Specialists for resolution
• Raise issues/risks via the Risk/ Issue Register and be active in their resolution/mitigation to ensure that process design progress continues forward.
• Collaborate and provide thought leadership into the detailed level 4 and level 5 processes ensuring that requirements around Segregation of Duties and Delegation of Financial Authority, activity descriptions, existing policies, exception processing, required reports, process metrics, etc. are fully met
• Maintain and validate all associated documentation with the latest versions and audit trail of changes - e.g. Process maps, Functional specifications, Requirements traceability Matrix, related Policies, Procedures, Training Materials, KPI measurements etc.
• Update global process documentation with agreed localised processes via the Region P2P and MM Process Owners/ Leads
• Provide procedural functional descriptions to use in the creation of final training deliverables
• Assist in the development of metrics for measuring effectiveness of the P2P and MM processes
• Participate in system testing, prior to releases of product, to enable functional acceptance of the combined process & supporting tool
• Work with business owners to implement the new processes
• Lead the work stream activities during the bubble support phase of the deployment through to sustain
• Work closely with the Change & Transformation, Data, PMO and Delivery teams to assure integration and support of related activities, e.g., data cleansing, validation, and end user training material. Responsible for all assigned deliverables within the end to end P2P - e.g. process definition, job role definition, input to training, testing etc.
• Fully understand As-Is process for P2P
• Ensure thorough understanding of the Backbone P2P design to facilitate the implementation of a common P2P processes across the Region
• Provide on-site support and hand holding for all users
• Helping define in workshops the SAP AP Invoice exception management process to delivering it to various groups internal and external to BP
• Held workshops with vendors to discuss the SAP AP changes and impacts to them and delivered training to them on how to prepare invoices for the new SAP system
• Responsible for training and assisting SAP P2P people with the invoice exceptions assigned to them (SAP AP).
I am was employed by 8over8 as a product/implementation consultant for their tendering and contract management solution titled ProCon.
My role requires I travel extensively and interact directly with the customer to study their current tendering and contract procedures and then map these requirements into a functional specification for agreement by all parties and then configure our system ( ProCon) to ensure that correct policy and procedures are followed and that buyers and users can continue to perform their day to day tasks.
Once the processes are mapped in our Functional specification and workbook configuration documentation and the system is configured I will create a customised set of UAT cases along with a test execution plan. I will then meet on-site with the customers end users and train them in usage of the product and testing methodologies and will then co-ordinate the UA Testing, ensuring complete coverage, answer any and all questions, ensuring all issues are captured, logged and resolved by me if configuration issues or passed to 2nd line support for dev fix, I ensure that all Config changes are first agreed by customer focal points and are reflected in the functional specification Once we have achieved UAT sign off I will stay on site to provide full training and on-site support / handholding
I also interact to capture business requirements for new functionality within our product and also for integration with other existing systems e.g. Maximo, EDMS (open text) and SAP.
In addition my role involves an element of Customer Support:
Provide support to Middle East based customers to resolve queries and manage the customer change request pipeline. Work with the UK-based Customer Support Team to resolve customer queries requiring 2nd Line Support (Development).