Senior HR/Administrative Officer
American International Contractors Inc. (Special Projects)
Total years of experience :7 years, 3 Months
US Consulate of Jeddah
1. Providing staff training and development. Briefing subcontractors about vetting & security procedures on consulate site.
2. Reviewing security clearance forms and make sure they meet the requirements, administrate data packages and posting them on ProjNet (DoS Online Database) for individuals/companies vetting.
3. Assist the progress of job planning and performance management.
4. Briefing site rules & regulations for new site engagements.
5. Scheduling and handling site badging interviews (Individuals/ Companies) for FSNI and issue relevant correspondence.
6. Working closely with Site Security Manager on implementing physical security procedures in coordination with various departments.
7. Supervising I.T. Admin/Doc. Controller on Periodic/Emergency data/paper destruction/drill plan.
8. Coordinating reports from field as (iris eye scan) and consolidating reports.
9. Helping draw up plans for future personnel needs.
10. Supervising daily/weekly paperwork for containers, material and visitors’ site access clearance.
11. International material shipments coordination & delivery to all sites and facilitating critical shipment to prevent construction delays if required.
12. Counseling staff about any problems they may have, either at work or personally.
Responsible for airbase gate security issues (Staff & Subcontractors Gate Passes and visitors’ clearance) in co-ordination with Royal Omani Air forces and U.S. Army Corps of Engineers.
1. Issuing, canceling, renewing or modifying all base passes paperwork issues regarding the security gate crossing for personnel, vehicles & material delivery and all its prior arrangements and following up with the submitted letters to both sides.
2. Archiving/Tracking documents for reference.
3. Material coordination and delivery to all sites.
4. Facilitated critical material shipment to prevent construction delays.
5. Followed up with the heavy equipment’s rental contracts and its renewal.
1) Coordinates with management to prepare recruitment procedures.
2) Keeps track and documentation of: primary interviews, hires, transfers & terminations.
3) Reports for applicants flow, selection, and turnover.
4) Responsible for medical checkup reservations for sending the new hired employees.
5) Following up the Medical Examination results & sending them upon request.
6) Responsible for filing hiring documents for the new hired employees.
7) Carrying out governmental manpower reports.
8) Responsible for HR Database.
9) Responsible for resident visas of new arrivals and renewals.
10) Leaves, ticket and exit visas with its relevant governmental issues.
11) Responsible for the manpower passports movement control.
12) Carrying out Clearance Form for terminating employees.
13) Controlling the rental contracts of the apartments and its terms.
14) A good knowledge with catering services for 6 months.
15) Personal Assistant for ARCHIRODON Libya Office Head Manager.
B.A in Commerce (Business Administration Section)