Sr. Document Controller/Project Secretary
Nesma & Partners Contracting Co., Ltd.
مجموع سنوات الخبرة :10 years, 11 أشهر
Liaised with Project Director, Project Manager and other staff to obtain information for projects.
Sourced Internal & external documents
Maintained confidential records & filing of reports, correspondence, statistics & related material for ease of retrieval.
Taking minutes of meeting, preparing and distributing.
Use automated office system to facilitate project research and meet work deadlines.
Develop sound knowledge of company policies and standards.
Obtain information for report preparation.
Safety - understand & follow OH& S procedures.
Quality Assurance - responsible for working within the provisions & guidelines of the quality assurance system relevant to the business unit.
the attachments for as-built submittal and preparation of the same to ensure implementation and compliance to standards established by the client (SAUDI ARAMCO).
•Ensured all prioritized documents kept as controlled documents & made it available to all personnel in accordance with the proper standard procedure in document management.
•Liaised with project engineers to ensure they have a full understanding of document control and as-built preparation procedure.
•Organized the filing and storage of soft copy records including maintaining accurate records of electronic filing structures and systems.
•Submitted as-built drawings for approval to the Saudi Aramco Project Management Team (PMT) Hawiyah and Utmaniyah office.
•Monitored and keeping the as-built log sheet updated.
•Give weekly update to the Project Manager, Construction Managers & Site Engineers for the as-built drawings submitted to PMT/PID office.
updated drawings, reports using ACONEX & ENCOMPAS (EDMS) keeping the extracted updated drawing, and reports to the server making it available for site use.
•Overall in-charged of document control such as printing, photocopy and distributions of approved drawing, which is ready for implementation on site, based on the flowchart of distribution of documents.
•Ensured all prioritized documents kept as controlled documents & made it available to all personnel in accordance with the proper standard procedure in document management.
•Organized the filing of hard copy and storage of soft copy records including maintaining accurate records of the archiving and electronic filing systems.
•Assisted the compilation of meeting/ reporting documents.
•Royal for Petroleum Services and Energy Projects South Pars Gas Field Dev’t
in-charged in preparing attendance sheets of workers, monthly payroll, pays slip as well as the remittance of their salary.
•Coordinated with the Iranian admin staff regarding the monthly supplies of the workers and provide assistance and support in the completion of documentation requests and searches for Iranian and Egyptian personnel.
•Organized the filing of hard copy records including maintaining accurate records of the archiving and filing systems.
•Organized the filing and storage of soft copy records including maintaining accurate records of electronic filing structures and systems.
inspection documentation packs prior to any inspection in the agreed format insuring all certificates, drawings and reference documents are available.
•Ensured all priority test packages kept as controlled documents then monitor the status of test packages submitted to the CIMS department.
•Organized the filing of hard copy records including maintaining accurate records of the archiving and filing systems.
•Organized the filing and storage of soft copy records including maintaining accurate records of electronic filing structures and systems.
•Provided assistance and support in the completion of documentation requests and searches for any personnel and proficient in all of the document management systems to ensure search, view, and print capability and be able to check the latest revisions of documentation.
copy and distributing all project documents in accordance with project distribution and to the agreed time scale and ensuring all priority documents kept as controlled documents.
•Organized the filing of hard copy records including maintaining accurate records of the archiving and filing systems.
•Organized the filing and storage of soft copy records including maintaining accurate records of electronic filing structures and systems.
•Allocated the numbering of documents and drawings produced on the project for easy tracking by the personnel such as site engineer, piping foreman, support foreman and Korean supervisors.
•Provided assistance and support in the completion of documentation requests and searches for any personnel and proficient in all of the document management systems to ensure search, view, and print capability and be able to check the latest revisions of documents.
courses: 2 years Diploma Course
Borongan, Eastern Samar
Borongan, Eastern Samar