Executive Secretary
Arabian Motors Group
مجموع سنوات الخبرة :23 years, 7 أشهر
Nature of Duties
• Can handle various business matters, File management, correspondence follow up, drafting official memos / replies and remote office support if necessary.
• Manage and prioritize executive's calendar, following up on appointments, arrange meetings etc.
• Providing secretarial and administrative support to the Chairman/Senior Manager; include bookings, travel arrangements, etc.
• Writing or drafting correspondence, reports and other written materials.
• Reviewing incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follow up to ensure actions are completed.
• Supervising the development and maintenance of the filing system of all governmental and original confidential documents of the company and update these documents before their due dates timely.
• Screen incoming telephone calls for all departments, and in the absence of the recipient of the call takes messages and action wherever possible.
• Attend meetings in order to record minutes.
• Providing support to the secretary as needed.
• Dealing with various departments and overseas projects. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow or reporting procedures.
• Handling correspondence and accurately creating, updating and maintaining files.
• Advertising vacancies appropriately by drafting and placing adverts using a wide range of media (e.g. Newspapers, websites, magazines
• Headhunting - identifying and approaching suitable candidates
• Receiving and reviewing applications, managing interviews and short-listing candidates
• Checking references and suitability of applicants before referral to employers for interview
• Arranging interviews for the right candidates with the hiring managers
• Preparing résumés and correspondence to forward to hiring managers in respect of suitable applicants
• Informing candidates about the results of their interviews and preparing letters of appointment
• Preparation of daily, weekly & monthly reports
• Conducting ISO Internal Audit
• Arranging trainings for the staff
• Organizing travel arrangements and hotel bookings
• Receiving and Sending emails
• Coordinating with the customers in arrival
• Assist in recruitment & selection; this will included preparing personnel requisition, advertising vacancies, coordinate in CV shortlist, arranging interviews and visa coordination with PRO.
• Preparation of Employee Contracts
• Preparation of pay related reports
• Employee Co-ordination and Manpower management
• Monitor & Maintain employees records: leave, benefits, entitlements.
• Maintaining Stationery.
• Handling petty cash, maintaining register and preparing statement
• Preparing Quotations for various projects (tenders, sales, etc)
• Office management and other secretarial related jobs
• Coordinating in Logistics
• Attending calls and arranging appointments
• Placing Online Orders
• Assisting in routine office works
• Preparing Quotations for various projects (tenders, sales, etc)
• Handling correspondence, filing, dispatching, etc
• Preparation of daily, weekly & monthly reports
• Organizing travel arrangements and hotel bookings
• Attending calls and arranging appointments
• Receiving and Sending emails
• Coordinating with the customers in arrival
• Handling petty cash, maintaining register and preparing statement
• Maintaining Stationery
• Office management and other secretarial related jobs
• Assisting in routine office works
• Identifying & Sourcing prospects & Generating info
• Arranging Presentations & meetings with the prospects
• Follow up with the prospects and convincing them on sale
• Closing the sale with the prospects and adding them to our clientele
• Assisting in conducting seminars
• Preparing Quotations
• Handling correspondence, filing, dispatching, etc
• Preparation of daily, weekly & monthly reports
• Making calls to the prospects & arranging presentations
• Follow-up with prospects and convincing them on sale
• Identifying & sourcing prospects and generating info