Tender Expediter/Sales Coordinator/QA QC
Liwa Well Engineering Services ( Liwa Group)
Total des années d'expérience :13 years, 9 Mois
Tender Expediter Role
* Expediting sourcing activities by creating solid references on Suppliers and Manufacturer.
* Processed EOI, RFQ and tenders ahead of submission and processed the requirement during early stage (EOI). Sourcing was already done before the actual RFQ, gathered manufacturers and suppliers who will support on the particular tender.
* Openly communicated with clientele and suppliers regarding RFQ specification, clarification and quotation terms and contract. * Disseminated information mainly material specifications as required or needed.
Sales Coordinator Role
* Analyzed RFQ/EOI, processed accordingly to determine the requirement based on material specifications, set standards, design and other requirement.
*Sourced possible supplier and manufacturer after exhausting company principal suppliers for each RFQ and Tender.
* Assessed quotations, computed costing and drafted Tender submissions.
* Sourced, communicated through call and email companies for various Tender projects (LTPA, High Value and Frame Agreement) and Business Development.
* Set-Up Meetings with various prospective companies for Business Development, Host Company to offering agency or exclusive sponsorship, business tie-ups.
*Assist in the pre-registration and pre-qualification of Company and their products as per client’s requirement.
Quality Assurance and Control * Checked and corrected submitted Tenders identifying the errors focusing on the weakness and the corrective measures to be taken increasing the winnability of our Tenders resulting into Purchase Orders /Contract awards.
*Maintains and corrected entry in the QuickBooks, creating monthly report, proposed corrective measures to enhance further utilization maximizing the potential of the software, serving its purpose.
* Sourced out materials for projects both for internal and external (trading) supplies added support and lessen the work of the procurement team. * Facilitated Purchased Orders using QuickBooks software resulting in fast effective way of executing orders * Provided additional technical support for the technical department on tendering stage for projects leading to more accurate costing and estimation. * Assisted in document control and facilitated submission for the engineering department. * Oversee the reception area ensuring the positive ambiance of the corporate office and organized the front creating a better impression of the corporation * Organized, made inventories and distributed office supplies * Provided support for accounting department, aided in Accounts Receivable through raising, and posting Invoice and Delivery Note ensuring payment / deliveries materialized and tallied.
* Properly identified material requested guaranteeing the correctness and suitability of the material through overseeing the request, processed, analyzed and evaluated all requests for quotations (RFQ) including drawings (GAD), part nos. (MPN or Ordering Code) for specifications and details, supporting/corroborating with the client’s technical team. (Checked descriptions, sizes, material make etc., per request)
* Sourced out competitive supplier (manufacturer, distributor, stockist, for local and foreign market) once existing list is exhausted enables company to identify the best supplier and be more competitive in terms of pricing and lead time.
* Summarized comparative report based on all received quotations/offer from the suppliers(Checked on the material condition, price, lead time, INCOTERMS, delivery and payment mode options) ensured quality, quantity, timing, beneficial terms and condition is suitable and apt both with the company and client’s needs.
* Forecasted possible lost during buying and delivery stage as well as to determine gain profit/sales with the approved marked up through prepared pricing sheet, evaluating all cost incurred and determining the DPLC (duty paid landing cost) with the chosen supplier, minimizing unnecessary payments.
* Increased sales order through competitive tenders ( right material, best price, earliest/expedited lead time, mode of delivery and payment) or detailed formal quotations to client (uploaded our BID/TENDERS in the system in case bidding invitations were made) with the corresponding data sheet of the material.
* Facilitated Purchase Orders from client process checked specifications and quantity, price and other terms avoiding wrong placement of order and possible loss for both parties.
* Prepared and processed Purchased Order for the vendor and assisted or processed payment for suppliers making sure that both terms and condition will be met upon procurement stage.
* In-charge of Importation and Exportation. Made documentation for local and import orders, Importation and Exportation (made Invoices both Commercial and Sales, Delivery Note, Air Way Bills, Consignment Note, Booking Shipment, COO, CIPL)
* Executed, dispatched order to the client as per agreed delivery timing, increased integrity and rapport with clients.
* Liaised with different freight forwarding services (TNT, DHL, FEDEX, Local Couriers, RRT (Oman deliveries), Globelink Westar) for importation and exportation, opening options for better service and low cost shipping expenses.
* Knowledgeable in electronic AWB by using website apps provided by the freight forwarding company, promotes welfare of the environment by lessening the usage of paper and further shorten the procedure for shipping.
* Assisted in Billing and Collection by preparing Statement of Account and Notice of Due Payment, checked the Accounts Payable, ensuring our payments from clients and our due dates were met which resulted to avoidance of double billing among suppliers for both materials and 3rd party services.
* Assisted in VAT Filing, made VAT reports. * In-charge of all communications internal and externally, ensuring the smooth and orderly conduct of the office ensuring that work and important matters were properly channelled to concern parties and person.
* Manned and supervised the office daily operations, ensuring that no disruption and delay or matters that may hamper the operations, mostly when the manager is out for business or on trip.
* Liaised and acted as first point of contact to the clientele and suppliers, made different correspondences as needed, maintained physical and electronic files.
Job Description SAME AS JOB DESCRIPTION IN IRIS TECHNICAL SUPPLIES AS MENTIONED ABOVE.
CAREER HIGHLIGHTS
- Able to supply material with 98% accuracy, very minimal back-orders.
- Able to provide alternative material for obsolete material and non-availability of the material in the local market. ( Lube, Industrial Chemical Product, Wire Sleeves, Pipe Covers)
- INCREASED sales by 70-90% with efficient and extra value added services (providing alternative materials, expedite delivery and earlier lead time )
- Able to tendered quotations with 100% of accuracy to the entire received request.
- Able to closed Purchase Order (USD 70, 000) in KSA Project - Special Tools, wherein customized and alternative tools and equipment were proposed in lieu of the requested materials needed specifically for the project.( to suffice the requirement as describe in the drawing and specs. provided in the request)
* Over-all in charge of the Corporations compliance with the existing Labor Laws and corporate business laws, acts as secretary of the corporation, paralegal and represents the CEO, assuring the company’s operation and commitment were met.
* Increased corporation profit by establishing business expansion and retention, facilitated legal and corporate documents including drafting, submission and processing.
* Liaise with different institution and establishments both in private and government sector regarding partnership and advertising for expansion and sales improvement program promoting the company products and services.
* Minimized cost of production and operations by sourcing qualified licensed, low-cost suppliers and contractors, including extensive contract / agreement perusal and inclusion of clause revision for approval of CEO.
* Made different correspondences both legal and business for internal and external that communications were routed effectively and speed up transaction liaising with suppliers, service / facilities provider.
* Over-see all HR/Admin. Operations including recruitment, hiring. Compensation and benefits, employee relations, tendering and termination of contracts ( quit claims), conducts training and orientation, and all administrative task from time to time.
* Drafted and implemented procedures for operations and administration, work flow and organizational analysis to ensure proper and smooth store and management operations including auditing and accounting.
Handled talent acquisition for both skilled and professional workers through the use of
different web based job portals such as Job Street, Work Abroad and company
electronic mail.
* Handled walk in applicant for various positions for overseas employment.
* In-charge of manpower pooling, maintained the resume bank and organized the files
for the new and old applicants.
* Received, assisted and process applicants daily and scheduled them for an initial and
probable second interview with the Manager.
* Checked applicant's pre-employment requirements for applicants daily.
* In-charge of call-ups and invitation for an employer's interview.
* Matched and cross reference checking of resume to job descriptions and
qualifications via job order set by the client.
* Prepared, collate, and completed pertinent documents of applicant who passed
interviews for facilitation of employment and visa application.
* Recorded daily turnover of applicant. Conducted brief initial interview.
* Facilitated applicants for medical and training referral as needed.
* Made follow-up calls and informed applicant regarding their application status.
* Facilitated the withdrawal of application for applicants who back-out from their
application.
COMPLETED PROJECT:
- Conducted, managed, arranged call-ups and scheduled 1 week of Employers Interview for
Mass Hiring bound for KSA, Oman, Kuwait & UAE, providing qualified applicants for various
positions ( SKILLS & NON - SKILLS).
- Continuously sourced applicant and provide support with the panel of HIRING MANAGERS
/EMPLOYERS.
- Able to made and maintained the resume bank for future reference.
Made memorandums and disciplinary actions.
* Made forms for work procedures. Created programs for office procedures.
* Facilitated inter-office and outside communications
* Assisted in visa formalities, compensation and benefits of the employees.
* Maintained files of employees, including records and assisted in leave management
* Routed memorandums and correspondences.
* Coordinated with different department with regards to compensation and benefits.
COMPLETED PROJECTS:
- Able to finish all back-logs of Visa Application (all procedures up to Issuance of Labor Card)
of the hired employees.
- Organized and maintained 201 Files (employee files) of 100 employees.
- Systematized leave application and checking of visa, where about of the employed personnel.
- Implemented procedures for leave application, visa application, hiring, file maintenance.
- Drafted and implemented new Offer Letter format, Employee Personal Information Sheet.
- Ensured that all policy and procedures implemented and overall conducts of business were in
lined with the existing UAE Labor Law.
- Collaborated and Implemented the E- HR Personnel Files. ( enhancement of file organization,
accessibility and records purpose via electronic system
* Made memorandums and disciplinary actions to employees violating the company rules and regulation or causes serious loss in the company.
* Developed office forms/ templates for work procedures and programs for office procedures ensuring a smoothly run office and objectives were met.
* Facilitated inter-office and outside communications guaranteeing communications are well routed through different channels including memorandums and correspondences.
* Expediting the employment formalities by supervised and assisted visa applications, offer letters, remuneration package, compensation and benefits of the employees.
* Maintained files of employees, including records and assisted in leave management facilitating the fast tracking of the employee status and other employment documents subject for renewal.
* Coordinated with different department with regards to compensation and benefits.
* Assisted the HR Manager in files management and administrative work.
* Administered training programs for newly hired Engineers.
* Facilitated inter-office and outside communications.
* Liaised with different training institutions and Facilitated Psychometric Assessment with Psychometric Centers for high profile candidate for various positions.
In-charge of the screening, testing and interviewing of all applicant for various position.
• Evaluated and made recommendations regarding the applicants' status based on interview and psychological test results.
• Out-Sourced applicants for RCBC, Maynilad, Silicon Valley and AKIRA.
• Handled hiring, documentation and deployment of newly hired employees.
• Timekeeping for hired employees.
In-charge of the screening, testing and interviewing of all applicant for various position.
* In-charge and initial screened the pertinent documents (PRE-EMPLOYMENT REQUIREMENTS) of
the applicant.
*Ensuring no counterfeit or forge document was submitted, in particular with Security Personnel and
Officers Position.
* Evaluated and made recommendations regarding the applicants' status based on interview and
psychological test results.
* In-charged with government mandated remittances such as PAG-IBIG, SSS, PHILHEALTH and BIR
with supervision from the Personnel Officer.
* Made memorandums and other office correspondences.
* Checked monthly payroll of employee.
Made legal correspondences such as affidavits and contracts.
* In-charge of filing for reading of and approved resolutions and ordinances.
* Rendered public service to the constituents of District 2-Manila
* In-charge of filing and monthly remittances of PHILHEALTH and SSS
* In-charge of the Public Information and Programs headed by the Councillor.
Undergraduate, 1st year. Able to earn 12 units w/ GPA of 1.75 - Very Good
Graduated with degree In BS Clinical Psychology.
