Principal Document Controller
Al Futtaim Carillion
مجموع سنوات الخبرة :30 years, 9 أشهر
Producing ProjectWise Training Manuals and System Folder Manuals for all Users and also training the
staff on its implementation
Successfully completed the Handover Documentation as required by the Client, EMAAR, for the Burj Dubai
Boulevard Project on time, which included Operation & Maintenance Manuals, As Built Drawings,
Authority Approved Drawings (Dubai Municipality, Civil Defense Approvals, Water and Power
Departments) and meeting the Milestone dates
Ensure consistency in the quality of Document Control services provided to Projects and for raising the
overall efficiency of the process through improvements of the systems in place
Maintaining electronic and hard copy registers for all project documents; letters, reports, minutes of
meeting, manuals, drawings, specifications and procedures, vendor specialist reports
Receiving, controlling, and updating the filing systems for project design drawings, calculations, data
sheets, technical specifications, manuals, procedures, Work Co-ordination Manual (WCM), incoming and
outgoing correspondence and other documents related to site activities. Ensure that they are correct and
latest revisions
Keeping quality records archive, filing & archiving of all project correspondence, documentation,
transmittals etc
Receiving incoming and outgoing correspondence, log & distributing to concerned personnel or department
Registers for various Project Documents such as Incoming Letters; Drawing Comments Sheets (DCS),
Design Information Requests (DIR), Works Notifications (WN), Inspection Request Forms (IRF), Contractor Drawing Submittals (DS), Material Submittals (MS), Method Statements (MSS) and other Registers as
deemed necessary
Efficient document management of the query and response system of the construction stage
RFI's (Request For Information) and its relevant follow-up
Proved the capability to carry out mega submittals like ‘issue for tender’ ‘issue for construction’ involving
thousands of drawings and documents in complete array and identification
Assisting Senior Managers (Four Seasons + W Hotel) in Mobilisation works by doing Indents, following up
with Suppliers / Procurement Dept., IT Dept., etc
Ensure consistency in the quality of Document Control services provided to Project and for raising the
overall efficiency of the process through improvements of the systems in place.
Arranging for Project Document Control Procedures and Templates for use on the Project.
Maintaining electronic and hard copy registers for all project documents; drawings, reports, specifications,
Material Submittals, Method Statements, Technical Submittals, etc.
Receiving, controlling, and updating the filing systems (both hard and soft copy) for project design
Drawings, Calculations, Specifications, Procedures, Material Submittals, Method Statements, Technical
Submittals, and other documents related to site activities. Ensure that they are correct and latest revisions.
Receiving incoming and outgoing Drawings and Technical Submittals, log & distributing to concerned
personnel or department under Transmittals.
Efficient document management of the query and response system of the construction stage
RFI's (Request For Information) and its relevant follow-up.
Providing Design details for Weekly and Monthly Reports to Project Director in preparation of Reports to
the Client.
Assisting ProjectWise Administrator in producing ProjectWise Training Manuals and System Folder
Manuals for all Users and also training the staff on its implementation.
Providing ProjectWise Training to AFC sub-contractor’s staff and arranging folders for their use.
Linking all Drawings and Technical Documents in ProjectWise ‘Set’ so that it can be easily identified as to
when it was distributed and under which Transmittal.
Liaising with Consultants / Contractors and training them so that they follow Project Procedures while
preparing their Drawings and other Project related Documents
Working to Company QA Procedures and ensuring that all Sub-Consultants and Sub-Contractors strictly
adhere to Project QA and Safety Standards
Prior to logging and distribution, reviews all internally generated project documents to ensure conformance
to established standards and procedures
Providing necessary training and assistance to other Document Controllers / Secretaries on the Project.
Issuing of Drawings and Technical Documents to sub-contractors for coordination of works.
Receiving, Registering and arranging Distribution of Incoming and Outgoing Mail
Training Mazaraki Document Controllers in maintaining Registers, Filing, etc. and using of Aconex System
Documentation of installation activities, and keeping them in a systematic way
Keeping the Material and Drawing submittals in a pre-defined electronic database system
Providing support in the implementation of a document control and records management program;
maintaining computerized Electronic Data Management System and electronic and hard copy files of
various document types and data
Ensuring that all documents and engineering drawings issued are in the appropriate electronic formats and
are Version Controlled, as well as quality check of various documents before issuing to Clients
Update engineering documents such as drawings, specification, standards and general Instruction and
procedures; administering a system for tracking deliverable documents
Monitor any actions or deadlines required. Ensure comments are tracked & recorded; accurate tracking of
document status; Expediting overdue documents both internal & those with the company
Ensure distribution of project documents in accordance with the project distribution matrix
Key Deliverables
Liaising with Consultants / Contractors and training them so that they follow DFC Procedures while
preparing their Drawings and other Project related Documents
Working to Company QA Procedures and ensuring that all Sub-Consultants and Sub-Contractors strictly
adhere to DFC QA and Safety Standards
Developing and maintaining appropriate file index for each type of project or general documentation
Prior to logging and distribution, reviews all internally generated project documents to ensure conformance
to established standards and procedures
Keeping quality records archive, filing and archiving of all project correspondence, documentation,
transmittals
Receiving incoming and outgoing correspondence, log and distributing to concerned personnel or
department; Responsible for receipts, retrieval and transmission of documents and correspondence
Duties also included that of Site Office Manager.
Allocating duties to Secretaries, Clerks, Office Boys and Drivers and supervising them.
Handling Petty Cash and preparing Petty Cash Statement and send to Finance Department for claim.
Procurement of all office stationary and supplies.
Making necessary arrangements for all Client Requirements, such as Stationary, Office Equipment, Repairs, Tea
Room Supplies and keeping stock.
Handling Office Assets and Stationary Items and keeping proper records.
Arranging Transportation (Flights/Car) and Hotel Accommodation for all Specialist Suppliers / Sub-
Contractors coming from abroad or other province.
Liaising with Administration Dept and ensuring that all Security Access Passes, for employees and vehicles are
obtained in timely manner.
Attending Internal Meetings and preparing Minutes of Meeting.
Preparing and following up outstanding actions from various Departments within the Project Team.
Making necessary arrangements for repair of all Site Office and Client Office equipment.
Updating and preparing various Registers, for Drawings, Method Statements, Client Correspondence, Material
Submittals, etc.
Providing updated outstanding list of above both for follow up and also to attach a copy to the Minutes of
Meeting attended by the Client.
Preparing various Charts/Reports as required by the Project Manager.
Working to Company QA and Safety Procedures and ensuring that all Sub-Contractors strictly adhere to
Nesma QA and Safety Standards.
Implementation of Company QA System and assisting Internal QA Auditors during Project Audit and also
assisting Project Team during external Audits.
Preparation/compilation of Handover Documents like O&M Manuals and As Builts as required by Client.
Duties also included that of Site Office Manager.
Allocating duties to Secretaries, Clerks, Office Boys and Drivers and supervising them.
Handling Petty Cash and preparing Petty Cash Statement and send to Finance Department for claim.
Procurement of all office stationary and supplies.
Making necessary arrangements for all Client Requirements, such as Stationary, Office Equipment, Repairs, Tea
Room Supplies and keeping stock.
Handling Office Assets and Stationary Items and keeping proper records.
Arranging Transportation (Flights/Car) and Hotel Accommodation for all Specialist Suppliers / Sub-
Contractors coming from abroad or other province.
Liaising with Administration Dept and ensuring that all Security Access Passes, for employees and vehicles are
obtained in timely manner.
Attending Internal Meetings and preparing Minutes of Meeting.
Preparing and following up outstanding actions from various Departments within the Project Team.
Making necessary arrangements for repair of all Site Office and Client Office equipment.
Updating and preparing various Registers, for Drawings, Method Statements, Client Correspondence, Material
Submittals, etc.
Providing updated outstanding list of above both for follow up and also to attach a copy to the Minutes of
Meeting attended by the Client.
Preparing various Charts/Reports as required by the Project Manager.
Working to Company QA and Safety Procedures and ensuring that all Sub-Contractors strictly adhere to
Nesma QA and Safety Standards.
Implementation of Company QA System and assisting Internal QA Auditors during Project Audit and also
assisting Project Team during external Audits.
Preparation/compilation of Handover Documents like O&M Manuals and As Builts as required by Client.
Keeping a Record of Project Manager’s activities for the Week / Month and doing Weekly Meeting Schedules.
Working to Company QA and Safety Procedures and ensuring that all Sub-Contractors strictly adhere to
Costain QA and Safety Standards.
Implementation of Company QA System and assisting Project Team during external Audit by SGS.
Keeping Confidential Files and doing Typing works, charts, reports.
Administration Work - Booking Air Tickets, arranging Exit/Re-entry, Hotel Reservations, Transportation,
Accommodation of Employees, keeping a record of all Employees going on leave, etc.
Liaising with the Saudi PRO in all Govt. Relation works and keeping records of them.
Managing the Company Drivers and allocating tasks to them.
Co-ordinating with the Site Admin. staff in arranging Base Passes for Personnel / Material / Vehicles and
ensuring that all passes are secured in time to meet the program dates.
Accounts Assistant - assisting the Project Accountant in preparation of Petty Cash Vouchers, Bank Vouchers,
entering all Data in Computer using the ABC Cost Accounting Package.
Handling of Petty Cash, arranging for Maintenance of Office Building, Telephone System, Office Equipments,
etc. Liaising with the Workshop Manager in arranging for service/repair of Company owned/used vehicles.
Preparing and updating various Registers such as Drawing, Construction Quality Plan (CQP), Non
Conformance Report (NCR), Site Sketch, Material Submittal (MS), Confirmation of Verbal Instruction (COI),
Site Instruction (SI), Request for Further Information (RFI), Document Transmittal (DT), Detail Method
Statement (DMS), Inspection & Test Plan (I&TP), etc.
Presentation (typing) of all Project related correspondence in a format as agreed with the Client
Handover Document Administrator for Hunter Project Phase II & III. Presentation of Handover Documents
and Operation and Maintenance (O&M) Manuals for Hunter Project Phase II & III in the style and format
required by the Client. Keeping a record of As-Built Drawings, copying and filing the As Builts in the style and format required by the Client. Coordinating with various Sub-contractors for required/outstanding information
and following up.
Setting up an Archiving System.
Occasionally assisting the Procurement Department in keeping records of Purchase Requisitions and Purchase
Orders. Procurement of Office Supplies such as Stationary / Kitchen Supplies / Cleaning Items.
Preparing Time Sheets of Site Office Staff.
Bachelor of Business Management, Financial Accounts;