HR Officer
Nico International
Total years of experience :25 years, 6 Months
• Maintain regular communication with various department heads, projects and site representatives and evaluate current and future personnel requirements.
• Execute integrated recruitment solutions using multiple avenues including direct sourcing, employee referrals, internet sourcing, job advertising, Job Portals' search.
• Responsible for the complete Recruitment - Cycle: Identify staffing requirements, prepare job descriptions, sourcing candidates, evaluating, planning, and conducting pre-employment tests & interviews' (HR and Technical), salary negotiation, reference check for all the short listed candidates, valid documentation for Visa process, ensuring a smooth & complete transition into the organization.
• Verification of Final Settlement cases, Preparation of Final Settlement dues (full settlement, leaves balances, outstanding amount etc.)
• Preparation of Business Letters, (Experience Letters, Resignation Acceptances Letters, Clearance Certificates, Receivable Letters, Employment Letters, etc.)
• Processing and follow up of Disciplinary action cases.
• Check and maintain personnel files for all staff at location, ensuring all documentation is complete; maintain and update confidential personnel information and documents, and ensure relevant documents are kept in their respective files.
• Involved in the daily operations of the Offshore Personnel’s under the Dubai Office.
• Handling all the offshore manpower requirement of the various rigs, coordinating the shortfalls and arranging for replacement of personnel’s as per future requirements.
• Facilitating the interviews of candidate with the line managers as per the CV received, and sending back the evaluation for further management approvals.
• Coordinating and assisting in forwarding the issuance of employment offers and other joining formalities to selected candidates, mobilization of candidates, new joinee induction.
• Involved in drafting policy for this region for final approvals.
• Preparing and collating the monthly MIS reports/tracking open vacancy position for the rigs in this region.
• Handling and processing all visa related requirements for the crew in coordination with PRO, maintaining the visa details
• Coordinating with airlines for tickets, hotels for stay of offshore crew.
• Handling all employee related issues.
• Facilitating the pay roll process for offshore crew.
• Handling the overall administration related activities of the base office.
• Involved in pre-screening, selection and recruitment of candidates for various departments and interacting with recruitment agencies for sourcing the right candidates.
• Involved in preparing offer letters for the newly recruited staff, collection of relevant documents for their visa application, handover the necessary documents to PR department for applying their visa, inform the candidates about their visa issuance and coordinate with Administration department for their other requirements.
• Serve as a facilitator for new employee orientation process. Provide clear and concise information on the company, culture, benefits practices and entitlements. Prepare the joining formalities for the new recruits, coordinate with HSE Department for their safety induction, Chart out the induction program for the newly recruited staffs both office and yard personnel and arrange meetings with the concerned departmental heads to brief about their work.
• Coordinate with HR Manager/Line operating Managers in conducting the Performance appraisal of the employees who are near-in completion of their probation period and collect the feedback from the respective Department heads, and issuing of confirmation letters.
• Preparation of MIS report of the whole organization by collating records, updating the insurance records of all employees.
• Involved in maintaining and updating of the personal records of each employee and update the papers in their respective file.
• Coordinating and supporting the monthly payroll process by providing required documents on a timely basis, process salary changes and promotion actions.
• Handling all employees’ grievances and Handling all the disciplinary issues.
• Monitor and management of leave balances and coordination of travel bookings through travel agent. Maintenance of attendance records.
• Preparation of Full and Final settlement and taking feedback of employees to help the organization improve on its Human resource functions.
• Handling Hotel booking for guests.
• Coordinating with advertisers to place recruitment advertisement. Creation of Local purchase orders.
• Coordinating with external offices (Etisalat, Emarat, DEWA and other offices).
• Maintaining and updating the time sheet reports & entries.
• Coordinating in mobilization of personnel’s for assigned jobs.
• Verifying entered data with a high degree of accuracy.
• Review input documents for completeness, legibility, compliance with established procedures and apparent accuracy; trace sources of error and return to originating department for correction, if required. Provide training to users. Providing Customer service to clients and solving their queries, training customers about the usage of the product, conducting presentations, developing strong professional relationship.
• Analyze different sources of media for information on projects, products, companies, events related to construction industry. Update already available data on a regular basis.
• Responsible for handling all administrative tasks for the department and employees.
• Prepare and draft legal documents, letters, notices, and correspondences independently for the clients and maintaining files and documents.
• Assisted with legal procedures and policies for various tasks.
• Maintaining relations with clients & handling all incoming queries.
• Compilation of all the Civil/Administrative/Labour law & regulations.
• Involved in legal research on the various amendments and updating the office on laws and regulations.
• Ensure all documents are verified thoroughly in respect of all required legal formalities before filling before the court.Routine office administration and secretarial duties.
• Personal appearance before several authorities regarding legal matters.
• Proofreading of journals, Judgments, analysis of case laws and creating index for the newly developed CD comprising of all case laws from the year 1950.
• Providing Customer service to clients and solving their queries, training customers about the usage of the product, developing strong professional relationship.
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Laws