Executive Secretary
JAMM Art & Beyond
Total years of experience :14 years, 1 Months
1 - Independent Business Correspondence
2 - Drafting Agreements for Artists / Galleries participating in the
auction / exhibitions, organized by JAMM
3 - Compiling artwork images to send to media as well as
preparing price list of images to be auctioned
4 - Preparing Artists CV’s for the catalogue
5 - Proof reading of catalogue before final printing
6 - Preparation of weekly reports related to items ordered / petty
cash summary
7 - Supervising installation of art works at the venue prior to the
exhibition / auction
8 - Liaising with Insurance co. for insuring artwork and public
liability for the auction.
9 - Maintaining a client / artist / collector database and regular
update of the same with complete contact information
10 - Managing Visa, Accommodation and Travel arrangements
with hotels
11 - Scheduling appointments with external advisors / artists /
galleries etc.
12 - Arranging worldwide catalogue delivery
13 - Sending out mass emails and Newsletters to database
informing them of the upcoming events
14 - Researching new clients, media etc.
15 - Preparation of Auction Sheets for the Auctioneer
16 - Taking active part in Auctions / Exhibitions
1 - Independent Business correspondence
2 - Handling confidential correspondence /
matters
3 - Preparing Share Market analysis sheet, on a monthly basis in order to
regualrly follow-up with the shares movement
4 - Co-ordination and follow-up of all inter-
departmental communications
5 - Making travel arrangements for department incharge as well as
scheduling the necessary apppointments
6 - Maintaining a proper filing system
7 - Arranging visas and accommodation with
hotels
8 - Scheduling appointments
9 - Answering phone calls and taking down
messages
1 - Independent Business Correspondence
2 - Registering of Purchase requests and co-
ordinating with staff for procurement of items
3 - Handling confidential correspondence / matters
4 - Preparation of Quotations / Offers for hospital’s
services
5 - Independent correspondence with local
suppliers of medical products
6 - Preparation of weekly reports related to items
ordered and supplied
7 - Co-ordination and follow-up of all inter-
departmental communications
8 - Preparation of monthly time sheet for
department staff and calculating hours worked,
overtimes etc.
9 - Maintaining a proper filing system
10 - Managing Travel arrangements with hotels
11 - Scheduling appointments
12 - Answering phone calls and taking down
messages
1 - Independent Business correspondence
2 - Handling confidential correspondence /
matters
3 - Preparation of Quotations / Offers for
company’s various products
4 - Independent correspondence with local
as well as overseas agents of the company
5 - Co-ordination with the operations
department during submission of tenders
6 - Co-ordination and follow-up of all inter-
departmental communications
7 - Maintaining a proper filing system
8 - Arranging visas and accommodation with
hotels
9 - Scheduling appointments
10 - Answering phone calls and taking down
messages
1 - Preparing and typing Quotations, Memos
and general correspondence.
2 - Sending Inter-company telex messages to
the head office and to liaison offices.
3 - Making necessary arrangements with
hotels for visa, accommodation etc. for all
company personnel arriving from abroad.
4 - Maintaining proper filing system
5 - Registering inquiries and tenders
6 - Co-ordinating with the head office on
related issues
7 - Answering telephone calls and taking
down messages
1 - Preparing and typing Quotations, Memos
and general correspondence
2 - Distributing incoming mail / faxes to the
respective personnel
3 - Answering telephone calls
4 - Preparation of monthly time-sheet for all
employees
5 - Updating the packing lists and order
processing memos
6 - Maintaining a proper filing system
7 - Interacting between Sales office and plant
through phone / fax on related issues
8 - Verifying the international calls / fax and
identifying whether personal or official and
preparing a summary of it for the Finance
department
9 - Registering inquiries and tenders
1 - Preparing and executing all purchase
orders as per request, on a daily basis
2 - Input of purchase invoice details as well as
consumption data of various items in
order to ascertain the total monthly
purchase and consequently the total
monthly consumption.
3 - Extracting reports like monthly purchase
report, stock statements, consumption
analysis.
Graduated from V.E.S. College India in the year 1993, securing 56% marks. Major in Financial Accounting, Auditing and Computer Science.
Passed Secondary High School from Indian School Kuwait in the year 1990, securing 56% marks. Major in Accounting, Auditing and Computer Science