Events Manager
New York University Abu Dhabi
Total years of experience :16 years, 3 Months
Managed events up to 2, 000 guests and ensured the execution of services including but not limited to public/guest safety, cleanliness of facility, room set-up, power distribution, lighting, and catering.
Responsible for the planning and execution of exhibitions, conferences, meetings, and other events in the UAE and internationally from conceptual phase to completion
Prepared budgets and assisted with preparing visibility reports
Structured and planned events calendar for the year
Attended weekly meetings to discuss upcoming events and current events.
Worked with contracted venues on securing hotel rooms, room configuration, registration and meeting materials, and ordering of food and beverage and audio/visual equipment set-up
Managed on campus facilities team for event setup and catering team for food setup
Worked with department and stakeholders to develop event collateral that adheres to NYUAD’s brand guidelines
Oversee contracts and coordinated all invoices (in collaboration with finance department and procurement offices) Created post event survey for client feedback
Arranged rehearsals, logistics, accommodation for artists, as well as any other related personnel Created technical rider, task sheets, and running orders according to event
Assisted in identifying venues, event management firms, suppliers that will support the organization in the execution of individual events, as well as the Abu Dhabi Festival
Organized and executed stand-alone events and provide on-going support to other department members as required including receptions, parties, dinners, and other special events
Assisted in identifying internal/external stakeholders that will support in organizing the yearly events and programs, as well as the Festival
Prepared budgets and assisted with preparing visibility reports
Conducted the pre-event quality check, ensuring all elements are in place prior to an event Compiled a comprehensive and detailed post-event report
• Prepare, organize, and assemble Judges’ binders for Sheikh Mohamed bin Zayed Scholar Program Selections
• Assist in preparing schedules for Finalists and Judges for SMSP Selection Days
• Compress and resize files to upload on Google Drive using Adobe Acrobat
• Proctor Summer Students practice SAT’s
• Update and manage SMSP/SA websites
• Work with Deputy Directors to design programming and services for SMSP and SA alumni
• Maintain database of Alumni information
• Catalogue, duplicate, and distribute images, CD's, DVD's and other formats; coordinate assignments for photographers and videographers, and coordinate the photo and media release approvals process for Scholars and Scholar Alumni
• Maintain a database of contacts
• Assist with operations and administration of program events
• Prepare, organize, and assemble Judges’ binders for Sheikh Mohamed bin Zayed Scholar Program Selections
• Assist in preparing schedules for Finalists and Judges for SMSP Selection Days
• Compress and resize files to upload on Google Drive using Adobe Acrobat
• Proctor Summer Students practice SAT’s
• Update and manage SMSP/SA websites
• Work with Deputy Directors to design programming and services for SMSP and SA alumni
• Maintain database of Alumni information
• Catalogue, duplicate, and distribute images, CD's, DVD's and other formats; coordinate assignments for photographers and videographers, and coordinate the photo and media release approvals process for Scholars and Scholar Alumni
• Maintain a database of contacts
• Assist with operations and administration of program events
• Execute item discontinuation and new item set-up process in SAP
• Use SAP software to record and manage price and cost changes.
• Install all promotions and deals into ISAT -Item Selection Allocation Tool and run integrity reports accordingly
• Arrange weekly and monthly meetings to plan and execute weekly flyers space and promotions.
• Prepare gross profit exception reports.
• In charge of national store communications and announcements for sudden changes.
• Edit and Proof product ads and pricings according to targeted markets and competitors.
• Review and discuss promotional costs and deals with vendors.
• Prepare and analyze retail flow for promotions to ensure customer satisfaction and organizational profitability
• Assort store products according to annual event flyers such as Holiday Insiders, and Healthy Insiders etc.
• Coordinate with the supply chain department to ensure sufficiency of available products at all times.
• Coordinate sales meetings, assist in preparation and planning for meetings, including gathering and distribution of information
• Run successful campaigns to promote new offers
• Manage the production of marketing materials, including brochures, posters, flyers, newsletters, e-newsletters and sales kits
• Develop different advertising strategies to increase client database
• Organize and prepare for upcoming events; weddings, corporate lunches, formal dinners
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software