Secretary
DERTAN LTD FZE
Total years of experience :9 years, 9 Months
• Reporting directly to the Managing Director
• Process Visa with Dubai Airport Free Zone Authority
• Renew and maintain all company’s leases in the UAE before its expiry, which
Includes offices, company apartments
• Renew, update and maintain the trade licenses and other government certificates
of all company’s legal entities in the UAE to ensure that the documents are up-to date
• Preparing required documents every transaction, Arrange processing attestation of
Important Documents
• Responsible for attestation of documents to the Ministry of Foreign Affairs and
Consulates.
• Processing and collecting Certificate of Origin for both companies.
• Using a variety of software packages, such as Microsoft Word, Outlook, Excel to
produce correspondence and documents and maintain presentations, records,
spreadsheets and databases
• Answer telephones and give information to callers and take messages.
• Conduct searches to find needed information, using such sources as the Internet.
• Secures information by completing database backups.
• Devising and maintaining office systems
• Ordering, maintaining stationery and office equipment
• Arrange for outgoing mail and packages to be picked up.
• Organizing and storing paperwork, documents, and computer-based information
• Formulating required letters.
• Replying to a certain email regarding the company or transactions.
• Schedule meeting if needed.
• Encoding all company expenses, and all personal expenses of the MD.• Keeping Managing Director family documents
• Paying Managing Directors bills, Paying all company bills
• Preparing monthly report for all of the expenses.
• Preparing year-end company expenses and company profit to submit with auditing
Company
• Preparing and submitting Telegraphic Transfer to the Bank.
• Creating Invoice and Packing List
• Processing and collecting Certificate of Origin for both companies
• Maintain confidentiality and security of company and employee documents at all time.
Coordinate to contactors and designers request for proposals, technical queries and
other concerns.
• Provides information by answering questions and requests.
• Schedule and Attends meeting with contractors, designers and Engineering and
Maintenance Team regarding build out projects
• Review vendor proposal compared to procurement and project Manager
Recommendation.
• Prepares inventory of supplies for new sites; materials request for PO and capital
expense request; inventory level; anticipating needed supplies; placing and expediting
orders for supplies; verifying receipt of supplies.
• Process invoices for client and vendors.
• Provides status of expenses by collecting data, interpreting, and reporting summary
of PO created, billing submitted and actual work completion provided.
• Completes operational requirements by scheduling and assigning administrative
projects; expediting work results.
• Prepares memos to document request, follow up and other concerns
• Documents financial transactions by entering account information.
• Prepares and monitors payments by verifying documentation, and requesting
disbursements.
• Prepare/fill up and report monthly executive summary (budget vs. running expense)
• Prepare timely and accurate monthly accrual and re-accrual.
• Reports and coordinate to Engineering and Maintenance Team Lead/Manager all
technical and project concern.
• Contributes to team effort by accomplishing related results as needed.
Welcomes visitors by greeting them, in person or on the telephone; answering or referring
inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains safe and clean reception area by complying with procedures, rules, and
regulations.
• Maintains continuity among work teams by documenting and communicating actions,
irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Diagnose the clients’ specifications and wishes and suggest suitable travel packages or
services
• Supply travelers with pertinent information and useful travel/holiday material (guides,
maps, event programs etc)
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