Annaline Girly Deguzman

 Receive, direct and relay telephone messages and fax messages
 Directing visitors at site
 Arrange and prepare meeting both in and out of the office
 Diary management for meetings and conferences for the project
 Maintain the general filing system and file all correspondence both hard copy and electronic file of all documents for easy traceability
 Type correspondence, reports and other documents
 Open and distribute the mail in daily basis
 Gives administrative support in operation
 Prepare and in charge of Petty cash fund of the project
 In charge of travel arrangement of the employees and preparation of itinerary
 In charge of preparation of expense claims of managers
 Requests and analyses quotations and determines the most suitable vendors
 Prepare request for advance payment to vendor when needed
 Coordinate to Accounts Department invoice received from vendor for processing of
invoice for payment
 Perform other duties as needed from managers and staffs

 Receive, direct and relay telephone messages and fax messages
 Maintain the general filing system and file all correspondence
 Assist in the planning and preparation of meetings, conferences and conference telephone calls
 Type correspondence, reports and other documents
 Maintain office files & office supplies
 Open and distribute the mail in daily basis
 Book document for shipping like Aramex, DHL etc.
 Receives various invoices from vendor.
 Prepares time attendance for the salary.
 Track all the company documents & employee documents for renewal.
 Update all Local purchase copy in the folder for easy traceability.
 Prepare documents for visa processing.
 Travel coordinator
 Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
 Input document data into the standard registers ensuring that the information is accurate and up to date.
 Generate the various document control reports as required.
 Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 Perform other duties and responsibilities as assigned

 Receives various invoice from vendor and enter to vendor query log
 Reconcile the vendor’s invoice /expense claim report and respond with them for any feedback or discrepancy
 Prepares quotations and client agreements
 Maintains vendor day to day vendor query log
 Follow up the submitted quotations and maintenance agreements
 Deal with different complaints from the clients as required
 Requesting supplier’s quotation for required materials.
 Prepare monthly collection reports, pending receivables, statement of account
 Track all the company documents & employee documents for renewal
 Book appointments, reservations and transportation
 Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
 Input document data into the standard registers ensuring that the information is accurate and up to date.
 Generate the various document control reports as required.
 Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
 Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 Perform other duties and responsibilities as assigned