Executive Assistant to Board Managers (CEO, CFO, COO)
Al Ghurair Group, Taghleef Industries LLC
Total years of experience :9 years, 9 Months
Providing support to the Board Managers, managing complex travel plans, facilitating high-level meetings globally, liaising with corporate offices worldwide to ensure seamless communication and tasks progression.
• Managing CEO, CFO, COO calendars, arranging conference calls, meetings, etc. Inbox management.
• Arranging complex and detailed international travel plans including flights, hotels, visas, ground transportation, etc. Producing comprehensive itineraries, expense management.
• Preparing and circulating meeting agendas and materials, attending meetings, taking and distributing meeting notes, and following up on action items.
• Assisting the COO with Project Management for various projects across the globe, scheduling regular update meetings, recording decisions, preparing and providing documentation to internal teams and key stakeholders, monitor project progress.
• Organizing partnership events, and internal meetings globally, liaising with corporate offices worldwide.
Led team meetings, allocated resources, managed project statuses, drafted contracts, and implemented policies.
• Led weekly and daily team meetings, managing daily checklists and project status meetings, and allocating resources and workload assignments based on delivery requirements.
• Drafted contracts and prepared regular project progress reports, summaries, policies, procedures, forms, timesheets, etc.
• Prepared and implemented policies, procedures, and an employee handbook across all departments, resulting in increased organizational effectiveness and discipline.
• Acted as the primary contact person for clients regarding feedback, providing regular project updates and fostering long-term relationships.
Managed administrative operations, tenders documentation preparation, supported budget preparations, supervising support staff.
• Managed administrative operations within the company, including database management and liaison with government authorities.
• Prepared regular or timely reports, policies, and standards, and assisted in budget preparation, special projects, tenders, presentations, etc.
• Provided administrative and personal secretarial support to the director in all day-to-day affairs related to
business and office administration.
• Liaised with corporate offices in Europe and Asia, providing employee relocation support.
Coordinating between corporate offices and external parties, managing supply chain operations.
• Coordinated activities between corporate offices and external parties.
• Managed forecast planning and placed orders with suppliers, processed quotations.
• Prepared comprehensive project documentation, weekly and monthly reports.
• Partnered with the sales and marketing team to plan and execute marketing programs and present new products to the market, including budget planning, content ideation, and implementation schedules.
• Oversaw the company website, updating promotional content, articles about exhibitions, new products, and other company activities.