Admin Assistant
College of the North Atlantic - Qatar
Total years of experience :18 years, 2 Months
• Provide secretarial and administrative support to the Dean of the School of IT and staff of the department
• Prepare and process petty cash, invoices and cheque requisitions for the department
• Receive, respond and/or direct routine calls to the department.
• Maintain department materials and supplies through an electronic requisition process
• Prepare letters, forms, reports and other documents
• Research information, compile statistics, gather and compute various data; prepare special and/or one-time reports, summaries, or reply to inquiries, selecting relevant data from a variety of sources
• Schedule appointments and maintains calendars; schedules, coordinate and facilitate meetings, facilities usage, events, and/or travel arrangements, as required
• Establish, update, and maintain files (electronic & manual), inventories, and records.
• Implement and maintain data management systems, as required
• Perform miscellaneous job-related duties as assigned
Duties & Responsibilities
• Personal Assistant to both Administration Director and Human Resources Manager
• Provide office support to Head of Administration, Head of General Services and the HR team in a variety of settings
• Perform various administrative duties
• Handles and coordinates with Finance department on various staff claims and reimbursements
• Open files for new staff and update old staff files
• Answers and makes different internal and external correspondence
• Maintain an organized manual and electronic filing system
• Proofreads various correspondences and reports
• Support in drafting changes in company policies
• Takes minutes of various department meetings
• Input various information in company’s database (SAP)
• Handles department’s petty cash
• Handles hotel booking/transportation reservations.
• Process specific Administrative requests from other departments
• Handles calendar and set up meetings
• Makes flight and hotel arrangements
• Accomplish various Travel itinerary
• Uses SAP in a variety of HR proccess
• Handles various company documents for delivery/pick up
• Coordinate with Finance/Supply department regarding company’s accounts
• In charge in updating and printing weekly Lunch list
• Assist in responding to reports raised by SHEQ department
• Process specific Admin and GS requests from other departments
Duties & Responsibilities
• Perform Office administration Duties
• Provide office support to Editorial Director and team in a variety of settings
• Make and distribute correspondence to accounts handled
• Answer incoming phone calls and make outgoing calls as directed
• Purchase office supplies as needed
• Input various information in company's database
• Schedule meeting for editorial team with various company heads and executives
• Coordinate with creative department on the production and artwork of publication
Duties & Responsibilities
• Deliver specific secretarial services
• Receive clients and assist them with their needs
• Coordinate with physician in answering correspondence
• Accomplish and jot necessary pre and post procedure data into patient files
• Answer incoming phone calls and make outgoing calls as directed by physician
Duties and Responsibilities:
• Handle Local and Foreign Account Openings
• Process Local and Foreign Investments
• Carry out Domestic and Foreign Remittances
• Carry out functions of Bank Teller
2003 - 2007 Holy Angel University Angeles City, Pampanga, Philippines Bachelor of Science in Nursing Consistent Dean's Lister
1983 - 1989 University of Santo Tomas, Espana, Manila, Philippines Bachelor of Science in Commerce Major in Business Administration