HR / Administrative Officer
The Health Medical Services
مجموع سنوات الخبرة :12 years, 11 أشهر
• Generalist on structuring and organizing RECRUITMENT, from getting the JOB ORDER approved by the POLO authorities, coordinating with the accredited recruitment agencies (local and abroad), monitoring the SOCIAL MARKETING Status, conducting entry and exit interviews to administers files and documentations
Attends all trainings on weekly and monthly basis conducted by the senior management and make sure that the product knowledge have been accurately generated and conducts training for the staff on the shop floor. This job covers as well as the marketing strategies, visual merchandizing, values and ethics of the company and etc.
for Retail & People Department in a British Company based in the
UAE.
The following duties and responsibilities are under my supervisions:
Mystery Shop Program
* Getting a potential mystery shopper, assign them in respective shop for overall
evaluation, online report and conduct mystery shopper's assessment
Recruitment
* conducts initial interview for new joiners, Offer Letter issuance, Assist our company
PRO for Visa application/cancellations for new/old staff
Insurance
* Insurance for the company itself, Travel and Medical Insurance. Coordinates for any
related concerns and process medical claim
Travels
* Assist the travel coordinator to make sure that all flights, hotel and transfer bookings
are properly arranged.
Reports
* Staff Level Report
* Narrative Reports
* Holidays Reports
* Travel Report
* Insurance Report
Others
* Issuance of the following upon request:
No Objection Certificate, Salary Certificate, Employment certificate,
Recommendation Letters, Etc.
I
was assigned to handle all IT concerns from 29 sister companies. Reroute/comply with all
software and hardware issues reported to resolve the same.
Reports
* Generate Google Analytic Weekly Report for a particular website of a certain
company which required the monitoring of views, reviews/feedback, and any other
relevant concerns.
* Create and submit monthly reports for all the IT concerns accommodated by the
department.
* Monitor and submit the department's attendance log for monthly cut off.
* Organize and present the monthly procurement report to monitor the revenue and
expenses incurred for respective project.
Procurement
* Handling procurement accounts from gathering quotations and negotiate with the
best price.
* Filtering the credibility and ability of the supplier to meet our requirements and
expectations.
* Review the terms and conditions with regard to payments and delivery then
eventually close the deal.
* Follow up with the delivery via email/over the phone; settle the payment with
accounts department; coordinate with the delivery/installation/configuration of the
items (hardware/software) requested by the respective company and lastly.
* Do the asset tagging which is normally done internally.
* (Clients and Suppliers in DUBAI, UAE) Procurement procedure is more likely with
the above mentioned steps. The only difference is the necessary coordination with
the clients abroad for shipment (by road or by air) and transfer of the fund wherein
a lot of requirements to be complied locally and abroad such as permits and other
related documents required.
Recruitment
* Conduct the initial overseas interview over the phone/ Skype then give the
recommendation to proceed further. After the final interview and once the results
have been finalized, procedure will be handed over to HR Department for Contract
signing, Visa application and issuance of plane ticket.
* Pick up From Airport: Coordinate with our sister company to send somebody and
pick up the new staff together with the complete details provided, such as ticket
details.
* Accommodation: Provide and process the apartment according to the company
offer; Supply all the stuff needed such us, mattress, blanket, pillow, kitchen utensils,
etc., Review the terms and conditions with regard to payments and delivery then
eventually close the deal.
* Transportation: usually provided by the company. If not, i need to make sure that
the same will be declared to his/her contract for the cash allowance. Do the asset
tagging which is normally done internally.
* Others:
o Monitor and organize the day to day activity of IT Department.
o Organized IT Director's meeting schedules and appointments.
o Create emails for all IT Transactions.
o Organize and set conference schedule for the department.
o Process the Leaves and Business Trips for IT Director locally and abroad.
o Process the travel documents needed for our staff who applied annual
vacation such as plane ticket, and exit permit.
o Handling incoming and make outgoing calls for IT related concerns.
o Keep all the files soft/hard copies well organized.
o Keep the premises clean every day.
o Make sure that everything is order.
Metals Industry Research and Development Center
* Project Title: Development of a Prototype Automated Guide-way Transit System
(AGTS).
o Prepare and process reports, letter and other project related documents, etc
o Assist in conceptualization and implementation of project related activities
o Maintain and control files to the project
o Prepare reports as directed by the Project Leader.
Project Evaluation Officer II
* Project Title: Development of a Prototype Automated Guide-way Transit System
(AGTS)
o Prepare and process documents, letter, purchase request, memorandums,
vehicle requests, etc.
o Coordinate project related matters with the concerned personnel of
Department of Science and Technology (DOST), Philippine Council for
industry, Energy and Emerging Technology Research and Development
(PCIEERD), etc.
o Maintain and control files related to the project.
o Attend to necessary meeting for the project as Secretariat.
o Prepare report as directed by the project leader.
o Perform other related duties assigned by the Project Leader.
* Responsible for research, interviews, reporting, news writing and on-air
presentation.
* Perform other related duties assigned.
o Perform such other related duties to be assigned by Project Leader.
Broadcaster/News Reporter
* Generalist with responsibility for research, interviews, reporting, news writing and
on-air presentation
in
in
, Magsaysay Street,
,