CEO- Executive Assistant
Private
Total years of experience :44 years, 9 Months
• Handle recruitment administration for staffing, screening CV and interview scheduling and preparing offer letter
• Maintain Employee Individual Records and Performances
• Prepare daily/monthly attendance and leave history for payroll
• Monitor expiry date of Trade Licenses, Commercial License, Tenancy Contract, Immigration Card, Company Labour Card
• Inquire air ticket, immigration expense and other purchase requisition related in HR
• Assist PR Department in other jobs
• Check monthly Office DEWA Bills, ETISALAT bills, Du Bills and forwarded to Accounts Department
• Has knowledge and updating company rules as per UAE Labor Laws
• Application of Medical Insurance, claims and and reimbursement for staff
• In charge in preparing Circular Memos, Notices and Minutes of Meeting
• Responsible in maintaining and filing of Investors and their contracts
• Organize Staff Annual Party, General Meetings and setting up each place
• Purchase and arrange delivery of Holiday Gifts as well as the list of t recipient such as the clients, suppliers, staff and investors.
•Prepare Purchase Order and Materials Import Request Form
•Emailing approved PO to the suppliers and coordinate accounts department to arranged the PDC/CDC
•Arrange materials delivery to other Emirates/Project Site
•Coordinate shipping lines/air cargo for receiving imported goods ordered
•Prepare Packing List, Delivery Advice & Commercial invoices for custom’s requirements
•Making quotations for Maintenance and Installation Team’s Customers
•Coordinate Service Team for the pending works of the Received PO from the clients
•Checked and make monthly sales report with graphs as per keyed in the system
•Received and tracked purchase order from the clients
•Coordinate to the Store with the Delivery Note for invoice
•Filing and tracking invoiced PO and arranged delivery of original invoices to the clients
•Follow-up payment from Statement of Account
•Handling Debtor’s List and update SOA
•Check Stock Quantity and coordinate to Store for the stock details and requirements
•Telemarketing
•CRM - Customer Relation Management (Encode daily visit report of each salesman, quotations, etc.)
•Prepare and maintain Annual Maintenance Contract
•Update Scheduled Daily Work Plan
•Checked Service Report as per LPO for Invoicing and follow up pending works
•Directing visitors to their destinations, booking a hotel room for the management guest
•Sorting and handling out mails
•Answering incoming calls on multi-line telephones
•Setting an appointment to the management staff
•Making and submitting daily production report to each concerned staff
•Preparing circular memos and other correspondence
•Can do some PRO works by preparing and completing all requirements needed for visa application and visa cancellation
•Prepares quotations, pro-forma invoice and minutes of meeting
•Making payment voucher and checking daily attendance
•Arranging and organizing files
•Send and receive e-mails and fax mails
•Promoting the company products through telephone call
• Receiving customer’s order from Japan, Europe, Thailand thru
phone, fax & Email
• Processing Customers' orders and distribute in designated production area
• Develop and implement quality standard, co-ordinate with production supervisor
• Submitting production report or updating data to Japanese Supervisor
• Issuing contractors orders and follow up them daily
Loyalty award received
