Assistant Accountant
PAE Government Services
مجموع سنوات الخبرة :20 years, 6 أشهر
- Submit Materials cost Summary and Freight Cost for each project to Finance Manager
- Prepare summary of all expenses (Labor, ODC) for each 3 projects.
- Responsible for reviewing monthly expenses and check account and project use for any discrepancies and prepare Journal Entries to correct codes.
- Check any Labor Discrepancies such as per diem allowance and submit a report to payroll department for correction of entries.
- Review all employees timesheet and check the accuracy of labor codes and project codes. Send emails to employees for corrections on e-time online.
- Perform special analyses and projects as requested and prepare reports of detailed findings for management review.
- Receive Intercompany Invoices from PAE Corp and Prepare Journal Entries with correct Account, Project Code and Organization Code.
- Reconcile Cash, Accounts Receivable, Prepayments, Accounts Payable and Accrued Salaries accounts. Send email to head office for any errors in recording and submit Account and project code correction for Dubai AP Team and Petty Cash Team.
- Prepare monthly journal entries for accrual on employee bonus, travel allowance, materials, business taxes and subcontract cost for each 3 project and submit to head office for review and approval.
- Reconcile any old accounts remaining on Dynamics 6.5 and submit a year end adjustment entry to transfer cost in Costpoint.
- Prepare Monthly JE’s on DBA insurance, depreciation expenses, Medex expenses and submit to corporate head office for approval and enter in the Costpoint.
- Compile and analyze financial information to prepare financial statements including monthly and annual accounts required uploading in GAIN and ensure financial records are maintained in compliance with accepted policies and procedures
- Review all General Ledger records for any Facilitating Payments and Hospitality Items, submit FCPA form to Corp monthly for their records.
- Compile and prepare audit requirements from external auditor such as invoices, journal entry and proof of payment.
- Performs other duties that may be assigned from time to time.
- Maintain confidentiality of all employees, management and company’s record
- Process AN & FN timesheet of up to 500+ employees.
- Process LN timesheet of up to 1000+ employees and create a summary of working hours.
- Collect, verify and distributes employees weekly timesheets for each department.
- Verify that all attendance codes, personnel area, cost code and location code are correct for the specific time period.
- Verify that all timesheet have been corrected by both employee and signed by direct supervisor.
- Inform AN and FN employees and supervisors errors on timesheet
- After project control and supervisors approve the timesheet, enter the hours in SAP Accounting system
- Review all electronic timesheet entered by employee and approve by supervisors for any error and correction
- Scan all employees’ timesheet and store in Shared Drive then send timesheet monthly thru DHL to corporate.
- Prepare Petty Cash Vendor payment and salary advances and disburse cash to employees. Prepare daily cash count summary and update the petty cash log of vendor payment
- Assist employee in preparation expense report and check if all information cost codes were correct. Scan all approved expense report and save to shared drive.
- Responsible in keeping phone cards and releasing of phone cards after form has been approved.
- Performs other duties that may be assigned from time to time.
- Maintain confidentiality of all employees, management and company’s record
- Process payroll of up to 140 AN employees and 500 FN employees.
- Collect AN and FN employees timesheet and verify project codes, task code and sub-accounts are correct for the specific time period.
- Verify that all timesheet with mispunch have been corrected by both employee and signed by direct supervisor.
- Enter weekly hours work into time and expense module (Dynamics Solomon) to record labor expenses each week.
- Reconcile A/P and A/P Accrued Cost GL account and summary will be sent to A/P Hub Dubai to process old PO’s.
- Review the corporate credit card AP Batch entries prepared by A/P Dubai and supporting documentation prepared by procurement. Follow-up with procurement any undelivered items paid thru credit card.
- Provides guidance and support to employees as it relates to expense report reimbursements, travel advance.
- Assist AN/FN employees in preparing expense report for mobilization, demobilization, training and business expenses and verify accuracy of account codes, lodging and per diem rates in the Travel Expense Report and forward to payroll accountant and disbursing personnel for processing.
- Assists with the preparation of the site Travel, Expense Report budget and Business Travel budget.
- Report and analyze cost trends for all travel related expense.
- Summarize results for all employee travel weekly both R & R airfare and business expenses.
- Responsible for reviewing weekly expense report data for DJBOS.
- Reconcile bank accounts for USD and DJF accounts to the general ledger, research discrepancies and prepare journal entries for foreign exchange rate differences.
- Prepare journal entries for foreign exchange differences on DJF petty cash account.
- Reconcile Cash, Accounts Receivable, Prepayments, Accounts Payable and Accrued Salaries accounts. Prepare adjusting journal entries to correct any errors or discrepancies.
- Prepare monthly accrual on labor, travel, materials and subcontract cost.
- Compile and analyze financial information to prepare financial statements including monthly and annual accounts required uploading in GAIN and ensure financial records are maintained in compliance with accepted policies and procedures
- Performs research and interpretation monthly accounting transactions and applies this knowledge in analyzing, summarizing, and reporting financial data to impacted business units.
- Works closely with WDC counterpart in reporting all accrual entry and intercompany transactions.
- Drafts accounting policy memos documenting facts and applicable accounting policy guidance and discusses proposed accounting guidance with Finance Supervisor and Finance Manager.
- Supports or leads cross functional teams on specific accounting analyses or projects.
- Manage site actual and allowable expense reporting process.
- Manage activity based costing process and research industry benchmarks/trends.
- Provide unit cost detail for embedded value and expense report cash flow testing processes.
- Primary responsibility is to prepare or to assist the Senior Accountant with the preparation of financial statements monthly and annual by providing supporting schedules
- Monitor daily cash balances through internet banking and prepare weekly/monthly cash position forecast
- Responsible for petty cash fund and deal with employee expenses
- Research and resolve account reconciling items
- Download bank statements and prepare bank reconciliation monthly
- Prepare and Send out Invoices and Statement of Accounts to Clients
- Monitor invoice reports and ensure aged invoices are followed up on a timely basis
- Communicating and follows-up to the clients (local/international) with regard to receivables
- Prepare Journal, Payment, Receipt, Check Voucher entries in Tally Gold 7.2 software
- Monitors accounts payable and reconcile with the statement of account sent by suppliers. Prepares checks for due Accounts Payable and making online banking payments
- Communicating with suppliers for reconciling the account balances
- Prepare monthly summary of travel expenses in MS Access and prepare debit note for all the expenses incurred by the client during the month
- Perform payroll outsourcing and services by gathering presence report from various locations worldwide through e-mails to our client. Inputs presence report, salary advances, others debit or credits to employees, generates payslips and confirm monthly payroll using Oracle System.
- Prepare monthly salary payment/transfer through internet banking for our client employees
- Prepare appointment letter and contracts for newly hired employee and compile records along with their requirements.
- Prepare monthly summary for all the contracts issued and recruitment
-Render monthly reports and establish, maintain and balance various accounts using manual and computerized C++ bookkeeping systems.
- Coordinate with the audit and inventory committee in assisting the board of directors in the preparation of the annual budget.
- Preparation of Trial Balance and Monthly Financial Statement Report (MFSR) on or before 20th day of the month and distribution of MFSR to Board of Directors.
- Prepare and post adjusting journal entries to reconcile accounts.
- Maintains and balances general ledger by transferring account summaries; by preparing a trial balance; reconciling entries.
- Prepare bank reconciliation and trace any discrepancies.
- Checking and analysis of Subsidiary Ledger (SL), General Ledger (GL), Journal Register, Check Register, and Cash Receipts Register.