Annie Maria Sequeira

Handle Oracle EBusiness Suite 12.1.3 (work on all modules: Payables, Receivables, General Ledger, and Cash Management)

Enter Supplier details and book supplier invoices in payables and make payments; generate reports (supplier ledger, cash voucher, cheque voucher, telex transfer voucher)

Enter Customer details and book customer receipts in receivables; generate reports (customer ledger; receipt voucher)

Daily process and transfer all payments and receipts to General Ledger in Cash Management; make cash payments; generate reports (daily cash balance, daily and monthly cash position)

Booking journal entries in General Ledger; scrutinize ledger a/c’s and pass necessary rectification entries; month end inter-company & bank reconciliations and pass necessary reconciliation entries; generate reports (Journal voucher, bank debit & credit advices; various ledgers)

Follow directions from the Operations Manager accordingly

Assist and help the Operations Manager in all the day to day work

Preparation, analysis and follow up of the work flow

Organise and control all documents relating to the projects. Make sure all documents are kept up-to-date

Discuss reference materials, policies, manuals procedures, forms, work instructions and checklists

Under the Operations Manager’s supervision, to coordinate with the projects to ensure that all tasks executed are of best quality

Hold daily English Language classes for top-level and middle managements

Train each individual based on the level of proficiency of the individual

Arrange in-house training for specialized courses in collaboration with the best training institutes in Kuwait

To arrange course venues and be present at each course

To be responsible for and to oversee the day to day management, staffing, organisation and smooth running of the Nursery

To contribute to the strategic planning, monitoring, evaluation and development of the Nursery

To be responsible at all times for high standards of care and education of children between 0 to five years in accordance with statutory requirements

To order and maintain equipment and resources in the Nursery

To be responsible for organizing training and monitoring students in the Day Care provision

To identify staff training needs and facilitate training opportunities.

Planning and monitoring of the nursery and implementing essential policies and procedures

Being approachable, friendly and able to communicate effectively at all times

Make sure all administration processes work effectively

Organise and arrange meetings; attend meetings with senior management

Deal with correspondence, complaints and queries

Manage filing systems and record management

Maintain personnel files

Record office expenditure and manage the budget

Organise the office layout and maintain supplies of stationery and equipment

Maintain the condition of the office and arranging for necessary repairs

Delegate work to junior staff and manage their workload and output

Supervise and monitor the work of secretarial, clerical and administrative staff

Drive strategic business development for Kuwait (all A Class office towers)

To provide, manage and organize a CRM (Customer Relationship Management) database and strategy

Project management which includes but not limited to achieving business goals

Liaise with clients, contractors, designers, producers, etc. for a proper flow of the project

Prepare budgets; budget checks

Handle Oracle ERP \[EBusiness Suite 11i \](work on all modules: Payables, Receivables, General Ledger, and Cash Management)

Enter Supplier details and book supplier invoices in payables and make payments; generate reports (supplier ledger, cash voucher, cheque voucher, telex transfer voucher)

Enter Customer details and book customer receipts in receivables; generate reports (customer ledger; receipt voucher)

Daily process and transfer all payments and receipts to General Ledger in Cash Management; make cash payments; generate reports (daily cash balance, daily and monthly cash position)

Booking journal entries in General Ledger; scrutinize ledger a/c’s and pass necessary rectification entries; month end inter-company & bank reconciliations and pass necessary reconciliation entries; generate reports (Journal voucher, bank debit & credit advices; various ledgers)

Treasury (bank transfers, cheque payments, cash payments, maintain daily bank position).

Prepare for the meetings; send schedules & agendas to members; record minutes of meetings; follow up on the execution of recorded minutes and taking necessary actions on the same.

Answering customer calls.

Enter customer details, their schedules and orders into the system (EBusiness Suite 11i - Order Process Manufacturing Logistics \[OPM logistics\] & Oracle Financials).

Generate and print customer invoices.

Generate daily, weekly and monthly reports on customers, preparing Home Delivery & Door 2 Door monthly target and employee attendance & commission.

Customer service.

 Preparing and filing contracts, quotations, emails, letters, memos.
 Meeting with clients.

Consultancy.

Handling upport issues

Implementation

3 Sales technical support.

Handled BKME (study phase).