Recruitment Assistant
REACH Employment Services
Total years of experience :8 years, 7 Months
• Responsible in all job vacancies of clients, attracting candidates and matching them to temporary or permanent positions of direct, outsourced employees,
• Headhunting for entry-level to senior-level vacancies for government entities across UAE.
• Sourcing candidates using job portals such as Naukri gulf, Bayt, and LinkedIn
• Screening all levels of candidates, pre-recruitment and pre- employment checks, and other administrative tasks related to recruitment, specifically: interview scheduling (Online or face to face; salary/offer negotiation and document collection.
• Processing DOH/HAAD License activation and cancellation through TAMM system for healthcare professionals.
• Continuously coordinates with the pre-selected candidates throughout the stages of the application. Ensuring all required information is provided to selected candidate.
• Working closely with the human resources department to maintain the candidate database and handles any relevant paperwork.
• Validates time-sheet information entered by the employees and make sure that it has been approved by the engineer or foreman.
• Calculates and processes: Compensations and benefits
• Maintain employees’ attendance, leaves, overtime, hires,
transfers, absent, employees join and left, probation period
and visa status
• Preparing bank cheques, payments and legal documents such
as contracts and agreements.
• Managing TA-SHEEL System (MOHRE) and ICA E-Services
for visa cancellation, visa issuance and visa renewals.
• Issue all HR Documents - offer letters, warning letters,
resignation acceptance, termination letter, salary certificates,
employment/experience certificates, NOC, etc.
• Responsible for posting job vacancies in online sites, screening and inviting for the interview.
• Assures the business trade license is updated to prevent unnecessary violations.
• Handling the translation of official documents.
• Serves as a point of contact on HR questions and issues raised by employees
Purchasing:
• Checking purchased history of the material request.
• Preparing local purchase order with the approved supplier’s
quotation.
Payments:
• Preparing post-dated cheques on regular basis according to the materials provider payment terms.
• Checking and paying bills monthly (Water and electricity,
business post-paid plans, Cleaning Company, Rak Properties) Processing compensation and benefits.
Invoicing:
• Handling incoming and outgoing invoices.
• Preparing payment vouchers upon the received of sales order
confirmation as per the local purchase order and delivery order.
• Attracts potential customers by answering products & services questions, suggesting information about the products and services.
• Open and maintains customer record by updating the information.
• Resolve the problems by clarifying the customer’s complaint. Determining the cause, selecting and explaining the best solution, expediting correction and adjustment and follow up to ensure resolution
• Handles the sorting, filing, storing and retrieval of both electronic and hard copy documents.
• Responsible for preparation and management of documents.
• Handling incoming calls and other communications.
• Organizing and storing files for employees to easily reference
and keeping inventory of the office’s supplies.
• Recording information as needed.
• Maintain contact lists
• Provide general support to the management team and other
departments as required to ensure efficient operation of the office.