Ansa Babu

Managing end to end recruitment process.

· Review meetings on manpower requirements within the framework of the Annual manpower budgets/plans.

· Getting the requirement from HOD’S, sourcing, screening, short listing, preliminary interview, co-coordinating with the respective HOD’s.

· Conducting preliminary interviews and forwarding the short listed candidates for the next level of interview.

· Recruitment through Advertisement, Jobsites (Naukri.com, Monsterindia.com, Timesjob.com etc), LinkedIn, Classifieds walk-in, Consultancies, Internal references, Campus & Head Hunting specialized candidates.

· Scrutinizing, short listing, co-ordination, scheduling & interviewing candidates. Monitoring & maintaining database.

• Sourcing and talent acquisition.
• Screen all applications, segregate based on skills, experience and job roles.
• Coordinate staff recruitment and selection process.
• Schedule and organize interviews while providing relevant feedback.
• Coordinate with QIB while maintaining good client relationship for the outsources staffs.
• Schedule interviews as requested by Senior HR / HR Manager
• Maintain quality HR service to all the outsourced QIB employees

• Prepare the contract of employment and verify with HR manager & Admin a day before the arrival of the staff.
• Monitor the new staff arrival in coordination of Agents /Direct candidates and coordinate on boarding process.
• Conduct Induction/HR presentation for all new staffs.
• Follow-up the change of sponsorship / secondment of local recruitments in coordination with HR Officer / Executives as per Company Policy including JV /Other HBK Group Companies.
• Monitor and ensure legal aspect of Employment Contracts of new Staffs, Medical, Finger Prints and arrangement RP within 60 days from date of employment.
• Ensure new Staffs Personal Files are properly opened up and handed over to Staffs Management section for their onward formalities.
• Prepare and maintain Staff Handbook with standard policies & procedures and educate new staffs in details when and where necessary

• Responsible for day-to-day post, filing, photocopying and any other duties which may be required to assist in the day-to-day running of the operations and Account departments.
• Ensure a proper screening and short listing of applicants and conducting the first interviews before referring to the HR Manager.
• Supervise and ensure the timely preparation of letter of appointment, job offer & contract for new hires.
• Ensure completion of the new recruitment files, creating employee number through SAP.
• Supervises the hiring process to ensure smooth mobilization.
• Manages the employees’ health insurance and medical schemes.
• Ensures accuracy of all documentation pertaining to his/her unit before approval by the HR Manager.
• Assists the Country Manager in the administration of employees’ contract adjustments whenever called upon to do so.

• Conducts orientation program to all newly-hired employees.
• Conduct counselling for the candidates who are selected for overseas orientation pragramme.
• Maintains and keeps up-to-date record of all incoming and outgoing mail.
• Co-ordinates with overseas Recruiting Agents for new selection/recruitment.
• Maintains personnel files/records of all employees accordingly.
• Timely completion of the formalities pertaining to legal stay of the employees.
• Provides staff support services.
• Organizes/arranges airport pick-up for the new arrivals/employees and visitors.
• Co-ordinates with Administration Department the accommodation and transport arrangements of newly-hired employees.
• Maintains a cordial and amicable industrial relation by attending/solving employee’s problem/grievances with consent of Manager.
• Screens prequalified candidates whose Curriculum Vitae can be submitted.
• Supervises various facets of administration but not limited to ticketing, hotel booking, records management, employee’s medical coverage etc.
• In-charge in the allocation of visa for candidates due for mobilization as well as those existing employees whose visa are subject for conversion