Board Office Manager & Assistant
Agrimatco
Total years of experience :11 years, 1 Months
Managed diplomatic responsibilities, oversaw governmental affairs, and catered to the needs of Latvian citizens in Jordan by supporting the Honorary Consul of Latvia in Jordan and Company President.
•Prioritized and organized tasks, as well as managed the board working schedule in a fast-paced and demanding environment.
•Supervised front-end associates, collaborating with multiple teams and units across different functions.
•Oversaw office expenses and executed optimization plans, establishing office management systems to improve organizational performance.
•Supported board members with their international investments and daily operations.
•Created internal and external correspondences, including letters to suppliers, clients, financial institutions, and government entities.
•Implemented inventory controls and standard ordering procedures to decrease overhead expenses.
•Successfully managed multiple corporate events by coordinating catering, decorative arrangements, and guest logistics.
•Created and produced high-quality quarterly newsletters, from content creation to overseeing the final design.
Prepared meetings, agendas, presentations, and minutes for the Board of Director's activities.
•Developed and secured end-to-end commercial and technical proposals for potential clients.
•Coordinated with multiple stakeholders to ensure compliance of high value transactions.
•Drafted formal letters and documents on behalf of the General Manager for government and external stakeholders.
•Managed the General Manager's calendar, appointments, and travel itineraries.
•Assisted executives with project coordination, data analysis and administrative assistance.
•Implemented a user-friendly filing system for prompt storage and easier retrieval of business records.
Managed VIP client accounts, including authorizing and approving transactions.
•Managed and coached a team of four administrative personnel, effectively assigning duties and accountabilities to achieve maximum productivity.
•Coordinated office activities and operations, by creating detailed plans and establishing measures for efficiency and compliance with company policies.
•Directed departmental tasks for financial institutions and casualty departments.
•Worked collaboratively and cross-functionally with internal departments, including claims, finance, administration, and underwriting management to execute our business obligations.
•Prepared presentations and proposals on top revenue-generating business insurance services.
•Assisted underwriters in reviewing and summarizing contracts and providing pricing offers.
•Developed bi-annual statistical research reports on the company's exposure in various countries to determine best revenue streams.
•Tracked and allocated over $1 million of aged debts.
•Administered system data entry procedures to ensure accuracy and completeness of all entries to facilitate final authorization.
