Consultante-Experte Logistique (Logistics Consultant – Expert)
NGO of Cités Unies Liban/Bureau technique des villes Libanaises
Total years of experience :4 years, 8 Months
• Support for the planning of the logistics of the actions to be implemented in compliance
with the proposals of projects approved by the donors, of the budgets granted and of the
financing agreements and in close coordination with project managers.
• The logistics organization of actions and the follow-up of suppliers: meetings, webinars,
events, missions, training… and in particular:
o The choice and rental of rooms;
o The reservation of the necessary equipment and their proper functioning;
o Catering;
o Interpretation when necessary;
o Travel;
o Local transport;
o Briefcases, badges, lists of participants;
o Creating and sending links for webinars and virtual meetings.
• Financial follow-up and supplier invoices related to the logistics of the actions.
• Send invitations and thank you letters to a diverse group of individuals throughout the
“CGLU” system, WhatsApp, Email, etc..
• Working to modernize and enhance the logistics system “CGLU” in collaboration with the
creator to make it more user-friendly and professional.
• Support for other tasks, if necessary.
Organize and maintain personnel records (Sick leave, annual leave, etc..)
• Update internal Database
• Prepare HR documents like employment contracts and new hire guides
• Revise company policies
• Assist with with the recruitment process by identifying candidates, performing reference
checks and issuing employment contracts
• Assist the marketing and public relations department in developing promotional material
and marketing content to improve the client’s brand image to the largest audience
• Answer employees’ queries about HR-related issues
• Schedule meetings, interviews, HR events and maintain agendas
• Coordinate training sessions and seminars
• Verify completeness and accuracy of data and documentation for invoice data entry on
DASH2 system in order to facilitate month-end closings (Purchase entries, Receipts,
Payments, Invoices, Proforma Invoices, Salaries entries, etc…)
• Prepare cashflow
• Handle Banks and suppliers’ reconciliation statements
• Issue the P&L report
• Prepare the payroll and pay slips for the company’s employees according to the
employee information (e.g. leaves of absence, sick days and work schedules)
Enter the salaries on the system
• Maintain the petty cash, and prepare cheques.
• Pay for the suppliers according to their statements on the system
• Prepare the payments and receipts for the suppliers or the students stamped from our
department
• Assist in preparing the budgeting report and business plan
• Manage the supplies’ stock (stationary, maintenance tools, firefighting tools, etc.) and
inventory according to ISO standard
-Defining and solving patients’ problems in the hospital
.
-Manage the files, bills and insurance claims for the patients.
Greet and help the customers, take orders, feedbacks, follow up, handle phone calls, and provide
excellent customer service…
