Project Site Secretary cum Document Controller
Descon Engineering Company
Total years of experience :29 years, 2 Months
Descon Engineering, Abu Dhabi, UAE
June 2012 till Present
Office Secretary cum Document Controller
Borouge Project Oil and Gas
Preparing the Project Data and Document Management procedure and identify relevant Company standards verifying their proper application; To cooperate with the Project Team in preparing the Provisional List of Documents, and in defining their relevant planning and programming; To Monitor data and technical documentation during the all lifecycle of the Project;
To ensure that all technical documentation produced on behalf of the Project is in accordance with the Project requirements. Maintaining and up to date the Project Document Register, Retrieving any significant reference documentation of similar existing Projects; Prepare employee jacket, benefits file and confidential file for each new hire. Conduct benefit enrollments for new employees. Assist with new employee background checks. Maintain employee lists on Excel. Performs payroll/benefit-related reconciliations to General Ledger and processes payments. Assist with preparation of performance review forms. Assist with interview process. Schedules meetings and interviews as requested by the HR Manager. Makes copies, faxes documents and performs other clerical functions. Files papers and documents into the appropriate employee files. Additional duties or special projects as assigned. Perform a variety of office support and clerical duties and activities of a general of specialized nature in support of the Human Resources; techniques for records and keeping filing; proper phone etiquette; business letter writing and the standard format for typed materials; Operate office equipment including computers and supporting word processing, spreadsheet, and database applications, etc. Communicate clearly and concisely, both orally and in writing; Establish and maintain effective working relationship with those contacted in the course of work. Perform other related duties that may assigned from time to time.
Midmac Contracting Company, Doha, State of Qatar
July 2010 - May 31, 2012
Project Site Secretary / Document Controller
New Doha International Airport-NDIA
Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations. Maintain records of Engineers and assist in their movements. Take minutes of meeting and maintain records for the operations and project team. Develop and maintain document control processes for the efficient management. Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department. Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department. Perform data-entry, recording, printing and filing duties. Undertake any ad-hoc admin projects/duties as required
Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc . Assist to check and verify staff claims and invoices for project team. Prepare and raise purchases requisition for purchase of office equipment for new staff. Perform other duties in Document Controller using ACONEX in transmitting the transmittals/document.
Saudi Hollandi Bank, Riyadh, Saudi Arabia
May 2002-November 2009
Executive Secretary for Human Resources Department
Perform wide variety of responsible clerical, technical, administrative and office support duties in support of the Human Resources Department. Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public regarding human resources issues, rules, regulations relating to human resources management; respond to employment verification requests, salary and benefits surveys, and other request for information. Provide general clerical and administrative support to the Human Resources Division; compose and type letters, memoranda and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resources management programs activities. Plan and coordinate recruitment examinations; process personnel action forms and maintain personnel records to ensure timely performance evaluations and appropriate actions; maintain personnel records ensuring timely and accurate records; Prepare workers compensation reports, assist workers as needed in the claim; Perform variety of general office support duties; make copies; maintain calendar of activities, meetings and various events for assigned staff; process main including receiving, sorting, time-stamping, logging and distributing incoming and outgoing correspondence and packages; order office supplies. Perform other related duties as required.
SEVEN ELEVEN (24 HOURS CONVENIENT STORE)
1989 - January 2002
Admin Coordinator
Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures. Creates and revises systems and procedures by analyzing operating practices; evaluating personnel and technological requirements; implementing changes. Develops administrative staff by providing information, educational opportunities, and coaching. Resolves administrative problems by analyzing information; identifying and communication solutions. Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations. Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives. Provides information by answering questions and requests. Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs. Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management. Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources. Accomplishes department and organization mission by completing related results as needed.
Bachelor of Arts Major in Communication Baliuag Colleges, Philippines (1985-1989)
Graduate of BA in Communication of Arts, English Major Baliuag Colleges Baliuag, Bulacan - 1989