Sr. HR and Administration Officer
QD-SBG Construction
مجموع سنوات الخبرة :14 years, 10 أشهر
• Handles HR and Administration related matters of 6000 plus employees
• Recruitment ( Advertising, Arranging Initial Interviews)
• Supervise personal administration dept. for renewal of documents like residence permits, Exit permits, Passports, Driving licenses, Health cards, etc.
• Ensuring that project is running in compliance with the organization’s HR requirements.
• Planning and scheduling manpower resources
• Coordinating payroll for staff and workmen.
• Drafting of correspondence / office order and circulars, planning administrative activities.
• Monitoring mobilization / demobilization plan of manpower.
• Maintain and develop the personnel filling system.
• Inductions of different Trainings and Development Programs.
• Coordinate travel arrangements (Hotels, Foods, Tickets)
• Manage the absence / holiday record system, leave and admin process.
• Manage the new joiner process from offer letter through to induction.
• Administer the performance management system, probationary review period.
• Vacation, termination of contract and transfer of employees to other projects
• Looking after Employees accommodation
• Co-ordinate project HR resources: Employees, logistics, accommodation, Safety, equipment and follow HR start plan.
• Supervise all clinic related activities like supply of medicine; assign shift duties for male nurses as required etc.
• Dealing with payments to local suppliers. (Food, Water, Sewage, Skip Boxes etc.)
• Coordinate with accounts dept. for the audit of administration assets.
• Coordinate all HR functions between site office and head office.
• Analyze internal processes, recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
• Contributed to timely creation and update of Personnel Records pertinent to the project and keeping them in the Filing Room. Various documents pertaining to the employment, termination, transfer, and Salary Administration of staff employed in the projects. (Personal Documents, Timesheets, Payroll, Preparing Bonus, Preparing entitlements for all staff, Final Settlements, Action Sheets...)
• Reviewed statistical reports and other related requirements for employees (Making Daily, weekly and Monthly Reports for the total manpower on site).
• Evaluate company performance management system and modify it as per client requirements.
• Setting KPIs for the project staff in coordination with departmental managers.
• Conduct performance appraisal of the project staff including site engineers.
• Orientation of project management team and newly hired employees on performance management system.
• Ensuring that the project performance management system is working well and recommending any changes if required.
• Conduct Training/Orientation for new staffs on general HR policy issues
• Maintain close communications with managers, supervisors and staff to discuss training needs and to ensure that they are fully aware of training opportunities available.
• Keep managers, supervisors and staff informed of internal and external training and development opportunities.
• Arrange In-house/Internal training and development programs, using external firms and consultants as required to meet identified training needs.
• Implementation of Talent Management System
• Maintain training track sheet for all staff and ensure that all staff get equal opportunity for training
• Coordinating for the staff probationary and other periodic evaluations
• Provide orientation to staff on annual performance process
• Institute and manage a performance management processes (Annual Performance Appraisal, Mid-Term Review, Team Operating Plan, etc.) for all organizational staff.
• Manage all HR activities on site
• Dealing with all labor and staff on site and solving their day to day issues. Including;
a) Sick & annual leave
b) Absence management
c) Performance management
d) Internal transfers on site
e) Bank accounts
f) Salary issues
g) Overtime
h) Medical and health issues
Master Of Business Administration (MBA)
Bachlor of Commerce ( B.com)