Ara Valdez

Accountant/Admin In-charge/Secretary
Asima Plastic Factory
New Industrial Area St. 41, Doha - Qatar
December 11, 2011 to Present
Accountant Tasks
• Manage month end account closing, daily Cash Management and Cash Flows.
• Prepares purchase order and invoices
• Monitor outstanding balances of customer’s and conduct proper follow up of collections.
• Ensures that invoices are properly posted in the system and payments to Vendors are done on time, prepares Checks & Bank Transfers.
• Responsible for performing bank reconciliation and follow-up of outstanding items, control of cancelled and stale-dated cheques.
• Reconciles all intercompany accounts on periodical basis and follows up on reconciling items and posts the necessary adjustments on timely manner.
• Responsible for maintaining and reconciling the fixed asset register, computation of monthly depreciation, and preparation of related entries supported by proper documents.
• Responsible for reconciling the fixed asset register, computation of monthly depreciation, and preparation of related entries supported by proper documents.
• Carries out the monthly closing process for General Ledger to ensure the timely completion of the assigned tasks as per period-end timetable, including the preparation of journal entries, the reconciliation of General Ledger accounts and the investigation and analysis of discrepancies that may arise.
• Ensures proper supporting documentation and filing for all journal entries related to area of operation.
• Assists in the preparation of the monthly reconciliation files.
• Assists in the preparation of the Budget Book.
• Any other responsibilities assigned by the Manager
Human Resource Tasks
• Monitoring & Recording the daily attendance of the workers, updating the payroll monthly with regards to: Deductions, Arrears, Advances, overtime Loans & Salary Increment (if any), prepares the monthly Payroll, Salary Bank Transfers.
• Updating the employee list with regards to: Visa renewals, Health card, vacations, Disciplinary actions, terminations, insurance & final settlements.
• Monitoring the expiry and renewal of all official documents, such as: Commercial registration, computer card, chamber of commerce certificate, company car registration, company car insurance, and labor & office staff accommodation contracts.
• Recruitment of workers: coordinating with recruitment agency, preparing the job offer, application for the work visa, arrange for the medical and finger print, application of residence permit (passport & QID).
• Responsible for Hotel Reservations & Flight Bookings for all staff, executives and guests.
Secretary Tasks
• Maintains and monitor the Manager’s calendar, schedules and coordinate appointments. Records and/or transcribe minutes of meetings, etc., and produces documents in draft and final format. Schedules and/or coordinate appointments, meetings, facilities or other activities; receives calls and/or greet visitors, takes and relays messages, responds to requests for information; maintains and/or create files or record keeping systems. Sorts, labels, files and retrieve documents, or other materials.
• Ensures that there is an adequate supply of materials available. Orders, receives, requests, inspects and stores equipments, merchandise, commodities, materials and/or supplies.
• Manage all Hotel bookings and travel arrangements for the Managing Director and Marketing Manager when required.
• Manage proper encoding of all documents in the system, and ensures that documents are properly labeled and filed.
• Screens incoming calls, correspondences and responds independently. Provide support on Corporate Projects as required. Coordinate on Marketing Events and requirements, such as internal and external communications. Performs other tasks, may be assigned from time to time.