Aravind M Nair

1. Invoice Management:
• Verify and post external invoices for paint materials, consumables, and subcontracted services.
• Ensure all invoices are matched with approved purchase orders and supporting documents.
• Liaise with accounts department for timely invoice processing and payment.
2. Purchase Order / LPO Requests:
• Prepare and submit Local Purchase Orders (LPO) for external vendors and suppliers.
• Track and follow up on approvals and deliveries to ensure materials are available as required.
3. Technician Time & Productivity Monitoring:
• Monitor technicians’ clocking in/out records and ensure accurate job time entries in the system.
• Assist in updating job cards with actual labor hours for costing and productivity analysis.
• Report any discrepancies in attendance or clocking data to the Bodyshop Manager.
4. Administrative Support:
• Maintain and update bodyshop files, repair orders, and job documentation.
• Support estimators and controllers with data entry, parts requisition, and job status updates.
• Coordinate with parts and service departments for workflow alignment.
5. Vendor Coordination:
• Communicate with external suppliers and service providers for quotations, deliveries, and payments.
• Maintain vendor records and ensure compliance with company purchasing procedures.
6. Reporting:
• Generate daily, weekly, or monthly reports on workshop performance, labor utilization, and material consumption.
• Support management in cost control and efficiency improvement initiatives.

1. Fleet Management & Operations:

Supervise and coordinate fleet activities to ensure timely and efficient vehicle dispatch and deliveries.
Monitor fleet performance and optimize routes to reduce fuel consumption and operational costs.
Ensure all vehicles are properly maintained, serviced, and inspected according to company policies.

2. Driver Supervision & Compliance:

Manage, train, and monitor drivers to ensure compliance with company policies and road safety regulations.
Conduct regular safety briefings and training programs for drivers.
Maintain accurate driver records, including licenses, certifications, and performance evaluations.

3. Maintenance & Safety Compliance:

Oversee vehicle inspections, repairs, and preventive maintenance schedules.
Ensure compliance with safety regulations, road laws, and company policies.
Investigate and report any vehicle accidents or violations, implementing corrective actions.

3. Operational Efficiency & Cost Control:

Track fuel consumption and implement cost-saving strategies.
Optimize fleet utilization by analyzing vehicle usage and implementing efficiency measures.
Work closely with procurement and suppliers for vehicle leasing, spare parts, and maintenance services.

3. Reporting & Documentation:

Maintain records of fleet operations, including trip logs, fuel usage, and maintenance reports.
Prepare reports on fleet performance, cost analysis, and operational improvements.
Ensure all fleet-related documents are up to date, including insurance, registrations, and permits.

1. Fleet Management & Operations:

Supervise and coordinate fleet activities to ensure timely and efficient vehicle dispatch and deliveries.
Monitor fleet performance and optimize routes to reduce fuel consumption and operational costs.
Ensure all vehicles are properly maintained, serviced, and inspected according to company policies.

2. Driver Supervision & Compliance:

Manage, train, and monitor drivers to ensure compliance with company policies and road safety regulations.
Conduct regular safety briefings and training programs for drivers.
Maintain accurate driver records, including licenses, certifications, and performance evaluations.

3. Maintenance & Safety Compliance:

Oversee vehicle inspections, repairs, and preventive maintenance schedules.
Ensure compliance with safety regulations, road laws, and company policies.
Investigate and report any vehicle accidents or violations, implementing corrective actions.

4. Operational Efficiency & Cost Control:

Track fuel consumption and implement cost-saving strategies.
Optimize fleet utilization by analyzing vehicle usage and implementing efficiency measures.
Work closely with procurement and suppliers for vehicle leasing, spare parts, and maintenance services.

5. Reporting & Documentation:

Maintain records of fleet operations, including trip logs, fuel usage, and maintenance reports.
Prepare reports on fleet performance, cost analysis, and operational improvements.
Ensure all fleet-related documents are up to date, including insurance, registrations, and permits.

General office administration and facilities management

Evaluation of pre owned cars.

Evaluation of pre owned cars.