Site Secretary
Spazio Design & Build
Total years of experience :20 years, 1 Months
• Performed as a coordinator, administrative and secretarial duties with wide latitude in order to make boss’s job easier.
• Prepared draft and contractual letters as instructed by the Sr. Project Manager.
• Assisting and supporting the Sr. Project Manager in their daily duties.
• Ensuring that relevant management information is captured and analyzed.
• Read, sorted and forwarded incoming correspondence to the Project Manager including letters and emails.
• Prepared and organized paperwork and other materials as needed for meetings.
• Organized flights, hotels, visas, airport pick-up and transportation, Logistic
• Organized, managed and maintain Manager’s meetings and appointments.
• Maintain schedules and follow ups
• Circulating agendas
• Assigning tasks.
• Managed office supply / stationery
• ALI & SONS CONTRACTING COMPANY Document Controller cum QA/QC Secretary August 2007 - 2013 Abu Dhabi, UAE * Reporting to the Managers and coordinates all the technical office work. * Compose letters and memoranda in response to incoming mail as directed by Manager. * Handles incoming calls and promptly forwards calls to proper person among employees. * Compose and distribute inter-departmental memorandums (e-mail, and documentary) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality. * Maintain confidential files as well as manage all the official document transaction of the project. * Preparing /updating formats for the project. * Prepare and maintain logs of documents issued and received. * Responsible to Contribute / check the Company's continuous improvement in HSE performance and quality management by ensuring safety, environmental and quality standards are maintained with the workplace. * Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the Manager and staff. * Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the Manager, subordinates and others, * Update Manager on status of issues before scheduled meetings. * Review, proofread, and edit documents prepared for the Manager's signature. * Coordinate and facilitate the Manager's calendar to arrange appointments, meetings, and conferences.
• INTERCONTINENTAL HOTEL
Sales & Administrative Assistant: April 2004 - July 2007
Book Shop Department
Abu Dhabi, UAE
• Created and implemented ideas for promotional products
• Assured customer satisfaction with hands-on attendance
• Responsibilities included administrative duties such as preparing daily sales and invoices
* AREEF INSTITUTE - Training Computer Certification: September to October 2007 Abu Dhabi, UAE TRAININGS