General Manager Assistant
جلوبل
Total des années d'expérience :15 years, 5 Mois
Maintaining executive’s agenda and assist in planning appointments, board
meetings, conferences etc.
* Attending meetings and keep minutes
* Receiving and screening phone calls and redirecting them when appropriate
Manage all incoming and outgoing correspondences.
Make travel arrangements & Document expenses in reports.
Coordinate with relevant personnel for the timely arrangement of meetings to ensure the smooth functioning of the organization.
Communicate fluently in telephonic conversations by adhering to organizational ethics and protocols.
Maintaining executive’s agenda and assist in planning appointments, board
meetings, conferences etc.
* Attending meetings and keep minutes
* Receiving and screening phone calls and redirecting them when appropriate
Manage all incoming and outgoing correspondences.
Make travel arrangements & Document expenses in reports.
Coordinate with relevant personnel for the timely arrangement of meetings to ensure the smooth functioning of the organization.
Communicate fluently in telephonic conversations by adhering to organizational ethics and protocols.
Location: Hawaii, Kuwait
Having more than 14 years’ experience in all secretarial works, professional and able to handle all the
requirements, having enough experience to manage all office work, work under high pressure.
Having more than 8 years experience in Agreement's Legalization process in Kuwait, and also Oil &
Gas companies qualification process, assisting companies in qualification process, and following up
with end user.
November 2014 - Present
Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences
etc.
Additional Responsibilities:
Attending meetings and keep minutes
Receiving and screening phone calls and redirecting them when appropriateRead, create &
preparing response to incoming letters from clients & principals.Coordinate daily official duties
Provide secretarial & administrative support to staff.
Arranging and assist in the travel and accommodation bookings of Management Team
Quick learning capability and be willing to take challenges
Handle and manage complicated or tough issues under certain circumstances
Responsible for providing secretarial and administrative support in order to ensure that
services are provided in an effective and efficient manner.
Excellent communication skills
Issuing visas for different countries.
Booking Tickets & Hotels, Planing Manager's Trip
Support high-ranking officials in the company, also organize and maintain the
executive’s schedule and assist them by performing a variety of administrative
tasks.
Quick professionals with great time-management and multitasking abilities. It is
with their diligence and competence in their work that executives can focus on
their managerial responsibilities without worrying for other tasks.
Contribute to the efficiency of the overall business by ensuring all assigned
administrative duties are carried on timely and efficiently.
Responsibilities:
Maintain executive’s agenda and assist in planning appointments, board meetings,
conferences etc.
Attend meetings and keep minutes.
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Receive and screen phone calls and redirect them when appropriate.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters,
packages etc.).
Make travel arrangements for executives.
Handle confidential documents ensuring they remain secure.
Prepare invoices.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-
effective orders.
Maintain electronic and paper records ensuring information is organized and easily
accessible.
Conduct research and prepare presentations or reports as assigned.
Business studies at Arab Open University