Business Development Assistant/Proposal Coordinator
Jouzy Consulting Engineers
مجموع سنوات الخبرة :16 years, 9 أشهر
• Design, preparation and submission of expressions of interest, pre-qualification questionnaires, proposal documents and presentations.
• Creating, drafting, editing, organizing, and proofing various marketing collateral, including proposal content, project sheets, resumes, award submittals, brochures, presentation to ensure content is comprehensive, competitive and client- specific.
• Manage flow of pre-qualification proposals and drive bid- no-bid process.
• Facilitate proposal strategy meetings and allocate deliverables to virtual bid team members.
• Ensure compliance of proposal activities with corporate strategy.
• Manage and monitor client clarification issue and request, pre and post submission.
• Review proposals to ensure compliance with PQQ /RFP/RFQ
/ITT deliverables.
• Liaise with internal and external technical matter experts and design teams.
• Manage external graphic design agency for production of professionally designed bespoke bid submissions.
• Track and manage submitted tender opportunities and initiate follow up process.
• Maintain position of client point of contact on quality driven proposals.
• Facilitate post bid client feedback and “lessons learnt” process.
• Drive and champion continuous improvement throughout the proposal lifecycle.
• Manage and maintain proposal file of company information and literature including curriculum vitae, project case studies and method statements.
• Act as central point of contact for all assigned Principal/ Partner administrative needs, liaise with other support departments as necessary.
• Arrange meetings for senior management team including venue, travel and accommodation for all attendees (where required).
• Support the senior management team in relation to creation and printing of documents / presentations and other administration tasks (cheque signing, leave forms, etc.).
• Prepares official correspondence, coordinate and tracking functions, format/draft correspondence, mark recommendation, logging and verifications.
• Works with standard and advanced spreadsheet(excel), databases, and word processing software packages.
• Makes high-level contacts of a sensitive nature inside and outside the company, entrusted with handling confidential information.
• Administers general office needs and makes sure that the office runs smoothly; which includes keeping supplies in stock, working with vendors, planning events, and ensuring that the facilities are clean, orderly and safe.
• Co-ordinate and manage the driver schedules to maximise the efficiency of the driver.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by accomplishing related results as needed.
• Set up and maintained office files and kept correspondence and reports available for reference and efficient operation of the office.
• Provided administrative and practical system within the concern of the project as a highly organized individual with a methodical approach. Proactive and positive team player
with an excellent communication skill both written and verbal. Talented relationship developer with both internal/ external project coordination.
• Handling of Petty cash.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
• Maintains master document control registers / documents for incoming and outgoing project documents. Responds to the queries regarding revision status of issued drawings/
documents from engineering / drafting personnel. Operate the document control management system to the project.
Prepares and updates document control procedures in line with the company’s integrated management system.
Ensure all documentation provided is as per client and quality requirements. Register all incoming project documents. Receive, stamp, and file all engineering change notice forms from the drawing office.
• Following projects & sites by coordinating with project manager and purchasing manger (letters, contracts, procurement materials, quotations, orders, memos, invoices, and contact with suppliers)
• Contributes to team effort by accomplishing related results as needed.
• Preparing all technical submittals and submit it to the Clients.
• Distributing and monitoring Requests for Inspection and Information.
• Prepare Minutes of Weekly / Monthly Progress Reports.
• Preparation of supervision staff time sheets.
• Organizing and sending faxes, letters and other business correspondence as per instruction from the Engineer.
• Set up and maintained office files and kept correspondence and reports available for reference and efficient operation of the office.
• Contributes to team effort by accomplishing related results as needed.
• Communicating with the Head Office with regards to all Engineers’ and other staff requirements.
• Responsible for any confidential material and be relied upon by Chairman to ensure that everything is in place;
• Providing essential two-way communication link between the Chairman and the client at all times in order to create and maintain customer goodwill;
• Organizing and attending meetings and ensuring the Chairman is well-prepared for meetings;
• Dealing with correspondence, writing letters and taking dictation and minutes;
• Coordinate travel and accommodation arrangements (tickets and hotel bookings) for Chairman including the family if necessary.
• Setup accommodation, car transfers and entertainment arrangement for employers.
• Screening telephone calls, enquiries and requests and handling them appropriately especially for walk-ins;
• Perform general clerical duties like photocopying, faxing, mailing, book binding, scanning and filing;
Today, Tabaco College is the Premier School in the First District of Albay and in the City of Tabaco. The pioneering school to offer Nursing, Criminology and Post Graduate courses in Education, Business Management, Public Management and Police Management and the only Law School in this part of the Bicol Region. Through the years, Tabaco College has evolved and nurtured its own identity, culture and tradition. Its graduates, physical facilities, instruction and goodwill, speak of its own vision and mission statements. With the first stride having started the journey, the educational vessel, the Tabaco College, is now in the middle of the sea of challenges charting its own course and direction to find her own destiny in the academic world.
