Senior Specialist Category - Procurement
Saudi Arabian Mining Company - Ma’aden
Total years of experience :25 years, 8 Months
Support the Strategic Sourcing team in the preparation and communication of frame agreements, and in the interaction with Supplier Relationship Management (SRM) and Operational Procurement (OP) units to monitor their implementation.
Create and participates in Cross-functional teams to develop and agree Category scope and strategies.
Integrate inputs from SRM and from OP on performance of individual suppliers and generate ideas and opportunities related to the specific categories.
Monitor against the approved budget the overall expenses and savings of the categories assigned, investigating, and justifying significant variances.
Support the Strategic Sourcing Category team in the preparation and review of reports to management and auditors on the assigned categories.
Participates in the development and implementation of organizational and commercial strategies within a category.
Receive and integrate in the assigned categories and sub-categories inputs from SC&P CoE on Demand Forecasting and conduct forecasting activities in the defined cycles for the categories assigned
Ensure business requirements are incorporated during the development of category strategies and planning through Cross-Functional teams.
Collaborate with demand planners and report to the respective Strategic Sourcing team in preparation of, category scopes and analyses of potential supply markets and specific suppliers base (interacting with SRM teams); preparation of RFx documentation; Pre-qualification of bidders, participation in negotiation processes; interact with other areas to implement new agreements and onboard vendors
Participate in the SRM driven vendor performance management cycle
Provide support to Strategic Sourcing team in all other Strategic Sourcing activities as per the defined processes and procedures
Support in the preparation (key categories) or prepare for their review (minor categories) category handbooks and category strategies, discussing recommendations with the Strategic Sourcing team
Support in the implementation of selected solutions in strategic sourcing, interacting for this with other sub-functions within SC&P (mainly SC&P CoE but eventually also SRM teams when assessing added value propositions from specific suppliers under the supervision of the respective Strategic Sourcing Category Manager and with ICT
Ensures the efficient and effective execution of the Sourcing Process to meet business/functional partner and regulatory requirements.
Collaborates with the CoE in respect of spend analytics, sourcing scenarios and continuous process improvement.
- Initiate purchase orders and / or long purchase agreements for the supply for materials and services; type of purchase agreements include warehousing agreements with local suppliers, direct delivery agreements, low value agreements, vendor managed inventory, etc.
- Review all requisitions for assigned commodity, develop and place the purchase order, track the order until delivered to the end customer.
- Maintain and administer the purchase agreements and service contracts.
- Works closely with buyer on problem solving and take proactive actions to impellent resolutions
- Have a fair knowledge of characteristics of the commodity he is handling, and the nature of the market, changes in supply and demand affecting the prices, availability, and the lead time.
- At the beginning of each year, work jointly with the sourcing specialist to initiate a plan indicating: a) the numbers of floating items to be concluded under purchase agreements; b) number and type of purchase agreements to be developed during the year; c)take corrective actions to ensure purchase orders are placed and delivered within a reasonable time in accordance with the KPI.
- Review all requisitions for completeness, and ensure the buyer queue is auctioned on daily basis. Help the buyer in coordinating with the proponent and supplier to resolve changes in specifications and pricing, and other technical issues.
- Purchase order placement, Purchase Agreement placement, price increase approval, purchase order cancellation within approved limit assigned by the buyer, within approved $ limit.
Processed various Purchase Order and BPA (Blanket Purchase Agreement) in the Oracle System such as materials for Mechanical, Electrical, Instruments, Safety Items, Workshop and other Miscellaneous.
Been a focal point Buyer for Diammonium Phosphate Plant and coordinate & attending weekly meeting with the End-User and Technical Engineers regarding Critical Spare Items.
Taking an active role in Procurement strategic activities analyzing future requirements and making available the right quantities, quality at the right time and at the targeted price within assigned category group.
Organized meetings with end users and vendors to resolve conflicts related to the Purchase Order or Agreement Contracts and then taking-up & discussed the problems, action plans and target date to accomplish the action plan.
Sourcing new vendors to satisfy the requirements of Ma’aden Phosphate Company.
Researching the market to help support the business transactions and to determine the prices obtained from invited bidders are in line with the market price.
Obtaining quotations and negotiating pricing with suppliers thru the analysis and understanding of market price.
Determined procurement strategy such as specific tenders, limited tenders, open tenders or sole source tenders in accordance with established Company procedures.
Determined and developed type and form of contract, tender as required. Initiated terms and conditions of contracts, and bid specifications. Coordinated with end users on technical terms, specifications, performance evaluation and other conditions to be included in tenders and proposed contracts.
Evaluated suppliers’ commercial offers including preparing comparison sheets, outlining price, terms, conditions, specifications; coordinating with requesters regarding technical justifications.
Prepared and issued Blanket Purchase Agreement and standard purchase orders to the successful bidders, in accordance with Company's procedures.
Followed up with vendors to expedite delivery according to the Purchase Order/contracts specifications, in order to meet the needs of Ma’aden Phosphate Company and avoid errors in vendors' supplies or late deliveries.
Coordinated with the end user and Suppliers when the received material did not meet Purchase Order/contracts specifications and was rejected; arranged replacement of rejected material by merchandise which met the Purchase Order specification, where applicable.
Researched and identified potential and reliable suppliers local and overseas. Negotiated prices, deliveries and conditions in order to obtain the most favorable terms for the Company.
Established and maintained Purchase Agreements for the supply of spare part materials to reduce transaction costs and inventory investments based on value analysis for overall improvement of the purchasing efficiency.
Bidder’s lists and agreements are initiated, established, approved and executed promptly and accurately.
Expedited urgent requirements and ensured a ‘zero interruptions’ in the supply of production raw materials and production programs.
Receiving of all PR (Purchase Requisition) from the SAP system for the Mechanical, General Maintenance Commodity, Chemicals, Computer Accessories, Office Supplies and Miscellaneous Materials from the Affiliate Plant of SABIC (Saudi Basic Industries Corp.)
Ensure compliance with Procurement policies and procedures
Set Section objectives, targets and establish plans to meet these objectives.
Manage processing of RFQs (Request for Quotations), RFBs (Request for Budgetary), POs (Purchase Order), Bid evaluation, release orders for material
Manage day-to-day activities for spot buying materials.
Review and ensure completeness of RFQ documents to avoid delay in processing customer needs.
Monitor and ensure release orders successful processing and delivery of requirements (material) to customers.
Perform and manage supplier cost estimations as required by customers.
Perform tactical planning for negotiations and ensuring buying at the right total price.
Ensure continuous review and execution of all outstanding PR (Purchase Request) requirements.
Monitor overall transactional & spot buying activities against budget, schedule and KPIs and attribute and provide corrective solution assistance where appropriate.
Participate in the evaluation and development of Supply Management automation initiatives.
Monitor supplier quality and efficiency relative to spot bought materials
Manage and ensure outsourcing contracts comply with established contracts/Blanket Order terms.
Provide guidance to identify saving opportunities in the transactional activities.
Analyze demand and specification of required materials prior to buying.
Purchase all customers needs (goods) at the right time, at the right quality and at the right price.
Coordinate and/or perform technical/commercial evaluation where required.
Responsible for monitoring all assets in the campus, movements and transfer. Implement all company rules and policies in the area of assets and property. Inventory and control of all supplies, materials and equipment.
Duties and Functions:
Receiving and checking of deliveries.
Issuance of supplies, materials and fixed asset
Recording and Posting of data to ledger
Summarization of data and reports
Monitoring the movement of materials and fixed asset
Inventory of fixed asset and office supplies
Checking all receiving report, issuance slip, and gate pass
Conduct quarterly and year-end inventory of all assets