Aries Molina

Document Controller at Saudi ARAMCO

• United Arab Emirates - Abu Dhabi
• My current job since December 2017

Document Controller at DNVGL

• United Arab Emirates - Abu Dhabi
• December 2014 to July 2017

 Responding to inquiries and resolving problems concerning contracts, programs, projects, services and persons affected
 Managing paperwork associated with contracts, programs and services provided
 Preparing correspondence as per instructed by the Project Manager, Project Director and Risk Assessment Manager
 Working with project manager, Engineering professionals, owners and others to ensure that goals are met
 Controlling and updating documents are per phases deliverables as required by the client
 Updating documents for 6 packages for SARB Project, 2 Packages for Umm Lulu FFD Project of ADMA-OPCO, 3BT/4GI ZADCO Scope Project, Design Review for MOQ Projects and Al Nasr IVB & Design Review for 3 Packages.
 Updating documents for TIV Project Petroleum Development Oman
 Advising senior management on matters requiring attention and implementing their decisions
 Downloading file via client’s intranet with VBC system (NPCC), ODICS (HHI), EDMS and Project Space.
 Responsible for preparing and transmitting the different procedures that been developed
 Preparing and reviewing submissions and reports concerning the organization’s activity
 Collecting and analyzing data associated with projects undertaken, and reporting on project outcomes
 Providing quality service for clients satisfaction
 Preparing and dispatching memorandum as per instruction
 Responsible of incoming and outgoing correspondence
 Prepare Written Scheme Examination as per HSECES Performance Standard Documents

Data Entry Clerk cum Administrative Assistant cum Document Controller at Western Bainoona Group

• United Arab Emirates - Abu Dhabi
• September 2012 to November 2014

 Responsible for preparing and transmitting invoices to clients.
 Coordinates payments / collectibles for both sales and projects with clients and collection officers.
 Receives and records cash / check payments from clients and forward it to Finance Department.
 Record keeping of monthly collectibles for both sales and projects.
 Generate the various document control reports as required
 Working with Finance Manager, Accounts professionals, owners and others to ensure that goals are met
 Provide competent and professional presence in the office, always ensuring that a good service is provided

Document Controller cum Receptionist at Salalilla Motor Works

• Philippines
• June 2009 to July 2012

 Coordinate all activities related to the Document Control procedure, including technical documents, invoices, and commercial correspondence.
 Input document data into the standard registers ensuring that the information is accurate and up to date.
 Generate the various document control reports as required.
 Preparing job orders, correspondences and follow up of all the shop needs.
 Makes sure that controlled copies of latest approved documents and job orders are given to the appropriate staff, and suppliers as applicable.
 Maintain updated records of all approved documents and their distribution clearly.
 Maintaining and updating document runs logs, drawings, job orders and records to ensure they are up to date and accurate.
 Maintain the documents and job orders in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 Responsible for incoming calls, screens and directs calls; Takes and transmit messages.
 Deals with queries from the customers and providing quality service for clients satisfaction
 General administrative and clerical support.
 Responsible in receiving, sorting mails and deliveries.
 Schedules appointments; maintains appointment diary