arifa قاسم

• In charge of general administrative and clerical support
• Coordination with branch for general administrative and clerical support
• Schedule and coordinate meetings, appointments and travel arrangements
• Design and update job descriptions
• Source potential candidates from various online
• Craft recruiting emails to attract passive candidates
• Screen incoming resumes and application forms
• Interview candidates (via phone, video and in-person)
• Advertise job openings on social media, job boards and internally
• Provide shortlists of qualified candidates to hiring managers
• Send job offer emails and answer queries about compensation and benefits
• Monitor key HR metrics, including time-to-fill, time-to-hire and source of hire
• Collaborate with managers to identify future hiring needs
• Act as a consultant to new hires and help them onboard
• Support the development and implementation of HR initiatives and systems
• Provide counselling on policies and procedures
• involved in recruitment by preparing job descriptions, posting ads & managing the hiring process
• Create and implement effective onboarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Maintain employee record, Attendance, salary process

Rizzara connections (Apparel & media) April 2016 -Sep 2018
Marketing Support Dubai, UAE

• Conduct research to analyze customers’ behavior (e.g.purchasing habits, trends and preferences).
• Design and implement successful marketing campaigns.
• Setup tracking systems for online marketing activities.
• Track progress with Marketing Managers and/or Marketing Specialists
• Identify and analyze competitors.
• Prepare reports by collecting and analyzing sales data.
• Collaborate with the design department to produce promotional materials.
• Craft clear product marketing copy.
• Organize promotional activities for new products/services.
• Employ marketing analytics techniques to gather important data (social media, web analytics, rankings etc.)
• Update spreadsheets, databases and inventories with statistical, financial and non- financial information.
• Assist in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate their success.


EA/Admin

• Manage, coordinate and maintain calendar of MD including appointments, meetings and travel.
• Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to MD
• Responsible for organizing MD travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
• Secretarial support for meetings as and when required by the MD, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
• Drafting and writing high quality reports and presentations, as required by the MD

Administrative Assistance - (Payroll - Tasc) - Feb 2016 to April 2016

 Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
 Schedule and coordinate meetings, appointments and travel arrangements(Arranging Visa & Flight booking) for Managers
 Maintain electronic and hard copy filing system of Lease documents etc..
 Open, sort and distribute incoming correspondence
 Perform data entry and scan documents
 Manage calendar for Managing Director
 Assist in resolving any administrative problems
 Run company’s errands to post office and office supply store
 answer calls from customers regarding their inquiries
 Prepare and modify documents including correspondence, reports, drafts, memos and emails
 Maintain office supplies for department
 Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Role and Responsibility: HR and Admin Executive,
Identify the sources of recruitment and build the database of consultants.
Collect the resumes on requirement and screen the prospects based on the job profile requirements.
Coordinate the holding of interviews and negotiation process and appointment process.
Ensure that the employees are legally appointed or terminated.
Identify the training requirements and generate a training calendar.
Monitor the attendance and performance of faculty and training program based on feed back.
Record employee wise training programs attended that shall help in evaluating the yearend value addition.
Review the performance measures of all YBA staff through their HODs and submit report to the management. Take up disciplinary proceedings against misbehaving employees.
Effective implementation of various HR system / sub - systems and mechanisms.
Prepare organization chart and vacancy chart.
Company Policy review with Head HR and CEO.
Training program - Prepare the material and send the report for review once finalizes the same.
Exit Formalities - Arrange for Exit interview, NOC and RL, EL, arrange for farewell Cake.
General activities: Prepare Work Committee MOM / Preparing YBA Magazine / Assist in preparing designation / Preparing Employee exit /Events arrangement.
Fun @ work - plan, discuss and implement / Staff activity - Ex. Pot luck, plan, discuss, implement.
Role and Responsibility: Personal Secretary to CEO (Chief Executive Officer),
Support the CEO to manage workload and activities.
Co-Ordinate and maintain the dairy of the CEO including organizing of all appointments, meetings, travel arrangement.
Identify, anticipate and prepare information requirements of CEO for meetings, appointments, presentations etc.
Follow up inward and outwards requests for information, outstanding reports and correspondence.
Liaise with and support team members business related travel arrangement.
Arrange meeting rooms for internal and external meetings as requested and in advance for recurring meetings.
Schedule team meetings,