INTERNAL DISTRIBUTION SUPERVISOR
CLEVELAND CLINIC ABU DHABI
Total years of experience :28 years, 11 Months
• Manage Internal Distribution team in daily operation.
• Leads the development and implementation of the Kanban System with continuous improvement towards achieving the highest customer service satisfaction.
• Act as team leader and operational expert by managing schedules, assigning responsibilities and troubleshooting issues to ensure that all tasks are completed in a timely, accurate, compliant and comprehensive manner.
• Manages requisitions, receivers and other information accurately into the computer system.
• Calculates supply needs and inventory requirements.
• Manages delivers supplies, equipment, and other items to requesting locations.
• Prioritizes deliveries as necessary to improve customer service.
• Uses established par level or exchange cart information to perform duties accurately.
• Suggests changes to stocking procedures to improve department performance.
• Verifies quantity and product information.
• Counts and verifies supplies in inventory and reports discrepancies to appropriate personnel.
• Coordinate with the category manager for Kanban supplies to ensure availability of stocks and equipment at all times.
• Manage the Kanban inventory to ensure that all requests from internal clinical caregivers are being fulfilled on a timely basis.
• Ensure all Kanban items updated in Lawson on daily basis and provide monthly status report to the DC manager.
• Identify areas of opportunities in the supply chain processes and recommend process improvement initiatives.
• Responsible for logistics process from issuing, discrepancy management and reconciliation, cycle counting, stock level management, return logistics and replenishment management.
• Responsible for managing discrepancies and investigations.
• Support the generation and management of replenishment orders for assigned storage and stock points and follow the order through until delivery confirmation.
• Develops accurate and consistent enhancements to the inventory reporting structure
• Performs inventory adjustments (quantity and price variance analysis), inventory investigations, and shipment discrepancy management and reconciliation.
• Inputs product description information in current inventory and systems
• Responsible for performing system transactions in the Enterprise Resource Planning (ERP) system and for ERP system accuracy.
• Responsible for all documentation management and retention related to the supply chain process
• Efficient management of DDC (Dubai Distribution Center) inventories of products / components to achieve both working capital and service level target - OTP > 95%.
• To coordinate and support the management of the DDC operation Picking, Packing and Inspection of inventory for customer orders.
• To produce all export shipping documentation in accordance with customer and country requirements.
• To coordinate in bringing shipments to the named place of destination in compliance with agreed terms and condition of sale.
• Prepare warehouse performance.
• Manage warehouse in-bound and out-bound activities.
• Resolve system discrepancy between EXCEED and Oracle.
• To action and control internal invoicing of sales in accordance with credit control approval.
• To issue shipping instructions, certificates of origin, certified invoices, export commercial invoice and packing list to freight forwarders.
•Item Creation:
-Creation of new reference from received FLAM information
-Updation of MPC Master Parameters
•Stock Master Updation:
-Updation of price list
-Updation of Activity/Product group information.
•MPC Master Updation:
-Updation of Logistics Parameters.
• Exceed Master Data Analysis/Re-conciliation:
- Analysis of EXCEED WMS Master Data with regards to stocking policy.
- Updation of EXCEED information following changes in Stock Master parameters
• Parameters Clean up and Maintenance:
- QQN vs Planner Code
- Supplier vs Planner Code
•Big Analysis:
-Comparison of parameterized lead time against actual lead time from supplier
•Stock Accuracy between SCALA against EXCEED:
-Monitoring and sorting out of EXCEED vs SCALA.
•Inventory Reception/Adjustments/Stock Taking
•Planning and Procurement of Low Voltage, MCCB and ACB circuit breaker materials to support the commercial offer of the RDC to the customers, achieve the Days of Inventory target and minimize excess and obsolete stocks.
•Issue Purchase Orders to the suppliers thru analysis of MRP proposals and ensure that transmission and acknowledgment reports are reflected in the system accurately.
•Checks and validates the critical MRP Parameters such as Forecast Monthly Consumption, Safety Stock, Lead time, MOQ, Fixed Period etc., ensuring that these are in line with the business needs and reflecting the current reality.
•Daily assessment of the Future On Time Delivery Schedule Report to support the RDC target and constantly aiming for and even higher result to guarantee that the first commitment date to the customers is respected at all times.
•Ensure that sufficient on-hand inventories are available for assembly at Local Adaptation Center to avoid shortages. Coordinate the assembly of the Finish Goods as per the commercial offer and commitment date to the customers.
•Coordinate with the Sales Administration Team for the allocation of the Sales orders upon reception of the stocks in system and advise them of the delivery schedules and availability of the items.
• Expedite the delivery schedules with the suppliers and issue Red Alert for the critical items with delivery and transport delays, quality and supplier issues.Monitor the Global Shortage Database and inform concerned departments of the affected range.
• Assessment of external changes that affect supply chain performance ensuring that these are communicated to the relevant departments and necessary changes are made to the system parameters and ordering pattern in general.
•Maintain an effective Root Cause Analysis to understand the causes of lost sales order lines and implement real-time changes to avoid customer dissatisfactions.
•Analysis, reporting and maintenance of Regional Distribution Center (RDC) distributed goods inventories:
-Periodic running of the IOD M2L toll and validation of ABC/FMR/SS parameters
-Monitor stock levels and coverage
-Trigger cycle counting to ensure correctness of inventory
•Ensure data reliability of logistics parameters
-Management and reliability of MPC parameters
-Ownership of Fixed Period of Time, Big D, Lot Size, Air vs. Sea
•Optimizing Inventories:
-Identify anomalies in inventory and inform Stock Controllers enabling prompt corrective actions
-Ensuring that all stocks reference are procured in JIT manners
•Inbound Flows Analysis and Optimization
-Ensuring accurate visibility of all inbound shipment
-Container prioritization and reporting to warehouse/transportation
•Periodic Cycle Counting (SCALA vs. EXCEED)
-Periodic run and analysis of SCALA vs. EXCEED inventories
-Work with management and warehousing to rectify anomalies
-Launching of periodic cycle counts to ensure inventory accuracy
•Annual Scrapping Analysis and execution.
•Monitor closely the level of Obsolete Stocks.
• Monthly Slice reporting analysis
• Monthly Inventory Report Analysis and Logging.
• Non-MRP orders procurement initiation and follow up.
Responsibilities:
• Development and maintenance of project master schedules (LQOS), milestone schedules, and interface schedules for MP&L new model launch.
• Development of detailed plans and schedules covering specific work phases and activities for each sub-department of MP&L.
• Ensuring that the LQOS scheduling, planning and progress measurement systems and procedures are in place, valid and effective.
• Monitoring and control of project progress and forecasting, including the timely identification of potential delays, and the establishment of mitigating measures and corrective actions.
• Represent and support MP&L Manager in all milestones gateways (Build readiness, Deep Dives etc.)
• Development of MP&L Budget for Program approval.
• Approved budget monitoring actual expenses against Program approval
• Attends Supplier Launch Readiness Reviews
• Prepares Deep Dive Material Meeting in coordination with each Launch representative in terms of status and plan of completion.
• Ensure all timing objectives for quality, timing and cost are met
• Provide resolution on critical items in the work plan.
• Maintains on-going communication with Launch Manager, MP&L Manager and Program Team on issues
• Provide direction and be the Lead in meeting MP&L Launch Teams Objectives
• Conducts daily and weekly review meetings with MP&L Launch Teams
• Provide direction and resolved issues hindering flawless launch.
• Support MP&L in all Launch Requirements (Training, Material Flow etc.)
• Supervise MP&L Launch Team in Launch Activities:
- Parts Identification
- Parts Changes/ECN
- Parts Ordering, Picking, tagging and Parts delivery to the line
- Implementation of KANBAN and Sequential Delivery of New Parts
- Scheduling of new models
- Ordering and monitoring of parts for new models
- Parts labeling and allocation of fix location for new models
- Monitor progress and issues of builds for new models.
• Receives and review production schedule from Production Planning & Control Department to assess material requirement for suppliers (local and abroad).
• Issuing order releases to supplier on monthly and weekly basis.
• Review shortage report in Common Material Management System (CMMS3) to assess critical parts and perform appropriate action.
• Performs manual order releases for those parts that are not accounted by CMMS3 to assess due to change in firm order.
• Ensure that all suppliers are complying to the delivery schedule
• Consistently communicates with suppliers regarding delivery performance and other parts issues.
• Prepare replacement of parts due to line damage, handling, and parts quality issue.
• Ensure that inventory stock is always at the allowable level.
• Resolve negative inventory stock is always at the allowable level.
• Create pullout and delivery schedule for consignment parts.
• Prepare request for payment (RFP) for payment outside the production order and submit to Finance.
• Timely sourcing of parts from ASEAN region to protect program launch dates.
• Serve as overall manager of suppliers in parts localization.
• Support regional sourcing program for ASEAN affiliates (Thailand/Malaysia)
• Support new program launches in achieving 40% ASEAN content.
• Evaluate supplier costs to source the most competitive supplier.
• Communicate Ford quality, cost, technology, & delivery expectations to suppliers.
• Drive suppliers' commitment to continuous improvement and implementation of process changes to continually improve quality and reduce cost.
• Ensure parts availability to support all production builds and program launch dates.
• Facilitate resolution of quality and delivery problems.
• Negotiate price reductions in support of corporate objectives.
• Monitor supplier performance and provide support and guidance as required.
• Study potential parts for localization.
• Prepare/Issue Purchase Orders and Tooling orders.
• Negotiate prices and contracts with suppliers.
• Evaluate new and potential suppliers.
• Conduct tooling audit.
• Coordinate sourcing of parts from Ford Lio Ho and Auto Alliance Thailand.
• Prepare & monitor delivery schedule of Prod'n parts.
• Negotiate with existing supplier to achieve year over year cost reduction.
• Conduct supplier capacity study.
• Prepare monthly Supplier Performance report.
• Host production plan meeting.
• Visit supplier whenever problem situation arises.
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