Armeda Natividad

Main Functions: Managed the end-to-end procurement process, including sourcing, supplier selection, contract negotiations, and ensuring compliance with company procurement policies and SOP's. Reviewed Purchase Requisitions (PR) submitted by the production team to ensure accuracy and alignment with company objectives for quality and cost-effectiveness. Sourced new suppliers based on specific production requirements, expanding the supplier base to meet evolving business needs. Led weekly meetings to evaluate material stocks and determine the accuracy of upcoming purchases, ensuring alignment with production schedules. Ensured timely delivery of raw materials and supplies, coordinating closely with the production team and other departments to meet operational deadlines. Negotiated with new suppliers to secure favorable pricing, delivery terms, and quality standards, ensuring optimal product and service levels. Maintained and regularly updated the supplier database, ensuring accurate records of supplier contacts, terms, and performance metrics for smooth procurement operations. Prepared and delivered monthly procurement reports, including supplier performance reviews and cost analysis, for presentation to the CEO's Office and senior management. Conducted supplier evaluations based on quality, delivery times, and cost, ensuring all vendors met company standards and expectations. Developed and nurtured strong relationships with key import and local suppliers, ensuring effective communication and fostering long-term business partnerships.

Main Functions: Coordinated and assisted in the sourcing of beverage products from both import and local suppliers, ensuring the timely and efficient delivery of products to meet company demands. Maintained accurate vendor data in the system, ensuring consistency and reliability for all procurement or purchase activities. Managed various purchasing activities, preparing and reviewing purchase orders for accuracy, and ensuring alignment with company needs and supplier terms. Tracked all shipments, overseeing customs clearance and confirming on-time deliveries to avoid any disruptions in the supply chain. Coordinated with suppliers to monitor product specifics such as expiry dates, filing dates, and shipment
schedules, ensuring product quality and compliance with industry standards. Managed and monitored inventory levels, forecasting order requirements and determining appropriate delivery dates to maintain operational continuity. Conducted physical inventory counts to ensure accurate stock levels, investigating and addressing overstock or out-of-stock issues to optimize stock levels. Identified discrepancies in inventory data and entered all relevant information into the system, ensuring data accuracy. Reviewed stock levels and inventory movement, calculating inventory costs (product-based and overall) for review by the Operations Manager to maintain cost control and operational efficiency.

Main Functions: Estimated and managed budgets for purchasing, ensuring cost-effective decisions in line with company financial goals. Sent inquiries and collected quotations and samples, conducting price comparisons and preparing statements for proposal preparation and order placement. Maintained and regularly updated the RFQ Log in adherence to company procedures, ensuring accurate records of procurement activities. Followed up with suppliers to secure quotations and technical submittals, ensuring timely responses and alignment with project needs. Assisted in the vendor selection and vendor management process, evaluating suppliers based on quality, reliability, and cost. Negotiated favorable pricing and supply contracts, ensuring the best value for the company while maintaining strong supplier relationships. Ensured that products and supplies met quality standards, conducting regular reviews of vendor performance. Maintained and updated a comprehensive list of suppliers, tracking their qualifications, delivery times, and potential for future collaboration. Collaborated effectively with the procurement team, business development manager, and other team members to fulfill duties and support organizational objectives.

Main Functions: Managed Import/Export documentation, ensuring compliance with country-specific requirements for restricted materials in regions such as Oman, Qatar, and KSA. Coordinated with local authorities to obtain necessary permits and approvals for the import/export of restricted goods. Liaised with suppliers and freight forwarders to acquire essential shipping documents, including Bill of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin (COO), while ensuring alignment with Letters of Credit and customer requirements. Collaborated closely with the Sales Team to meet shipment deadlines, providing timely support to sales engineers and management to ensure smooth order fulfillment. Organized and maintained a comprehensive customer database, tracking delivery schedules, invoices, and material delivery timelines. Oversaw daily administrative operations, including filing data/records, faxing, and mail distribution, ensuring seamless office operations.

Main Functions: Provided comprehensive executive support to the Managing Director, maintaining confidentiality and discretion in all communications. Managed the Director calendar, appointments, and meetings, ensuring optimal scheduling and prioritization. Acted as the primary point of contact for both internal and external stakeholders regarding the Managing Director’s office. Collaborated with the HR team in sourcing candidates and liaising with shortlisted applicants for recruitment purposes. Oversaw the renewal process for the company’s trade license, ensuring compliance with regulations. Maintained and updated employee and office records, ensuring accuracy and compliance with company policies. Administered the creation and processing of invoices, LPOs, inquiries, and quotations, ensuring timely execution of all administrative tasks. Followed up on overdue payments, maintaining a clear record of outstanding invoices and managing communication with clients. Managed the receipt, dispatch, and filing of business-related correspondence, including faxes, emails, and letters. Acted as a liaison between manufacturers, suppliers, and trucking carriers, ensuring efficient logistics and supply chain operations. Oversaw of import documentation including Bills of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin, ensuring all required documents handed over to our freight forwarding agent (without delayed). Sourced out new suppliers, negotiated pricing, delivery schedules, and terms to enhance cost-efficiency and improve supplier relationships.