Manager- Payroll Systems and Comp. & Benefits
Lifestyle International Pvt., Limited
Total years of experience :21 years, 11 Months
• Lead the front end payroll team to ensure the attendance of 23, 000 plus employees
working in more than 300 stores in over 90 cities, are properly updated after necessary workflow approvals in the system.
• Attend and resolve the technical issues of attendance portal (RAMCO software)
• Process the claims of corporate office employees and coordinate with teams for the claims of store employees.
• Collate all payroll inputs and forward it to backend team
• Validation of final payroll register.
• Acting as an Internal Functional consultant for RAMCO HR ERP system. Identify the technical requirements of HR systems and prepare scope of the project. Coordination with project technical team, carry out testing process and give nod for ‘Go Live’
• Participates in the annual compensation planning/merit process. Participate in
compensation survey and analysis of internal and market compensation data.
Payroll
•Build, Train and Manage a high performing payroll team
•Ensure the accurate employees' Personal, Salary and Time records update in SAP.
•Coordination with departments/sections to ensure the receipt of payroll inputs on time and ensure accurate, timely monthly payroll, ofcycle payroll and Final settlements.
•Ensure all employee payments are paid through SAP in line with HR policy.
•Creates comprehensive check lists to ensure the accuracy in the process of monthly Payroll, ofcycle payments and in Final Settlements.
•Coordination with Finance for Payroll Reconciliations, Payment transfers. Coordination With employee relations.
•Coordination on performance appraisal consolidation and working on performance linked Payments process like Annual merit increment and Performance bonus.
•Coordination on Employee medical & personal accident insurance activities
•Coordination with HR Business, Procurement, Finance, Technical departments for Invoices and payments of HR Systems projects and other vendor payments. HR Policy & Procedures
•Worked part of team for HR Policy & HR Procedures amendments/benchmarking
•Led the team for making Attendance Procedure
•Led the team for making procedures for Payroll process, Ofcycle payments process and Final Settlement process. Reports & Queries
•Monthly, weekly and year end reports for the management and reports for Government statutory bodies like Pension authority, Department of Statistical Authority, Department of Labor welfare ….etc.,
•Clarify employee queries related to HR Policies, payments & employment contract. HR Systems
•Report all the HR systems (SAP and Employee self service portal) issues to the concerned technical analyst and do all necessary coordination until the issues are resolved.
•Analyze new business requirements and system improvements projects. Obtain details of man hours, cost estimation involved, Liaising with procurement, Technical, Finance Controlling departments and prepare documents for budget approval by top Management.
•Preparation and approval process of project scope document. Coordination with procurement team for tendering process. Lead the User Acceptance testing and give confirmation to go live.
•Projects worked: Played key role from HR business side for implementation of SAP Localization, Employee self service portal, Time Attendance System and GRC roles. Training Delivered to HR Team
•SAP-HR Skills. MS-Excel skills
•New SAP-HR enhancements/implementations.
•Smooth and accurate payroll process.
•Creation of Work instructions for learning and perform the tasks smoothly. My Major achievements in Qatalum 1. Have established the payroll process & procedures in the beginning and have developed it further until Dec'2018. 2. Have played key role in implementing Payroll and Employees records administration in SAP system. 3. Have been part of the team which has worked on creating some important HR Policy & Procedures. 4. Have trained many people in Payroll Management, Personnel administration and in SAP system know how. Have trained Qatari nationals and have worked professionally for smooth Qatarization of my position with efective from 01.01.2019.
Payroll & HR Services
•Ensure timely and accurate update of employees' personal, pay and time records in the system.
•Validation of salary register to ensure the accuracy. Timely process of Full and Final settlements.
•Ensure Tax is calculated correctly as per Income tax act. Guides employees on tax exemption rules. Other Statutory Compliance including shops & establishment act, Returns filing of PF/ESI/IT.
•Ensure the employees determines goals and objectives and completes appraisal process in time. The process of appraisal documents and its update in SAP.
•Coordination on Employee medical & personal accident insurance activities
•Joining formalities for the new joiners and ensure they are provided with work station with all IT requirements, ID cards, Business cards, SIM cards. Other miscellaneous General services tasks. SAP -HR
•Extensively worked on SAP OM, PA, Payroll, Time management modules.
•Facilitates the transfer of in-depth knowledge of business process to the technical team.
•Testing the solution and give Go-Live confirmation
•Developing end user manuals and conduct of training sessions.
• Update & Maintenance of employees master data of attendance/absence, Comp off, Overtime, Promotion, and salary hike data.
• Verification of employees’ tax exemption proof. Guide employees on income tax exemption rules.
• Full & Final settlement calculations and payments in time.
• Obtain insurance no & ID card for ESI covered employees. Filing of ESI/PF returns in time and the maintenance of Registers under Shop & Establishment act.
• Checking and validation of attendance and absence data.
• Professional tax and income tax computation and payment.
• Payroll accounting entries, Payroll run, payroll reconciliations & bank reconciliations.
• Timely statutory payments and returns filing.
• Smooth Joining formalities and day to day HR services activities.
• Led a team which do reconciliation of Debtors a/c and issue NOCs.
• Supplier invoice checking, expense booking, creditor reconciliations, funds forecasting, payment Process and Bank reconciliations.
• Processing employee payments of local conveyance, travel reimbursement, salary advance, loan disbursements, medical reimbursement, Full and Final Settlements.