Arun Pullanikottil

• March 1999 till date: Working as Admin. Manager with M/s. Trans Gulf Electro Mechanical LLC since March 1999 (joined the organization as Project Administrator)

The organization is a leading MEP Contractor in UAE, under the prestigious umbrella of Al Naboodah Construction Group, having a total strength of approx. 600 staff and 2500 workers.

• March 1999 till date:
Responsible for HR & Administration Department during the absence of the Head of Department.

Started the career as a Project Administrator which gradually progressed my position as Asst. Admin. Manager of the organization, with below roles & responsibilities carried out in compliance to the Procedures / Roles & Responsibilities set forth by the Management in line with the Quality Management System:
Summarized Listing of Roles & Responsibilities
- Responsible for General Administration of Organization
- Communication Lines
- Vehicle Petrol / Parking Cards
- Information Technology (IT)
- Workmen Compensation Insurance
- Health Insurance for Frontline Staff / Artisans
- Group Health Insurance Policy
- Transport Department
- Project Administration
- Camp Administration
- Camp Catering


Job Responsibilities in Detail
Responsible for General Administration of Organization
• Responsible for the team handling the activities relating to Office Administration Head Office and Other Office premises
• Coordinate and arrange annual office functions (labour party, staff party, in-house cricket and badminton matches, Ramadan fruit packet distribution, etc.), various employee get-togethers/meetings, other banqueting requirements, and travel arrangements. Coordinate for community development activities (like clean-up the world, etc.)
• Maintaining the records of all government related legal documents for UAE, Qatar, etc. and co-ordinate with PRO for timely renewal of them.
• Arranging desktop calendars, seasons greeting cards, company advertisements material (including arranging project photo shoots, design, deciding supplier, negotiating price and distribution)

Communication Lines: • Arranging telecommunication facilities (telephone, fax and internet) for new offices, project offices.
• Allocating mobile phone and SIM cards to staffs, based on their eligibility criteria.
• Co-ordinating with respective service providers for clarification/rectification of various issues related to communication facilities.

Vehicle Petrol / Parking Cards: • Maintaining the log of Petrol and Parking Cards and renew the same when due.
• Arranging new Petrol Cards and applying for addition/deletion of cards - Online.

Information Technology (IT): • Maintaining proper log of all IT equipments (with details of purchase value, date, user details, etc.)
• Receiving requests for IT equipments, arranging from stock and if not available to procure from suppliers (incl. floating of enquiry for quotes, obtaining prices, negotiating and placing order)
• Appointing Annual Maintenance Contractor by inviting quotes, negotiating prices, assessing their services, etc.
• Co-ordinate with Annual Maintenance Contractor for timely attendance of IT related call-outs at various projects/departments.
• Procurement and installation of Anti Virus Software on annual basis.
• Disposal of redundant IT material based on their book value.

Workmen Compensation Insurance: • Receive Insurance Claim documents from Project HSE Department, scrutinize, add necessary back-up documents and submit to insurer for re-imbursement.
• Maintain and update the log of re-imbursement claims.
• Follow-up for re-imbursement of claims from the Insurer and upon receipt of credit notes advise Accounts Dept. whether to credit to employee or to company.

Health Insurance for Frontline Staff / Artisans:
Group Health Insurance Policy:
Transport Department
Leading a team of 1 Transport Officer and 25 Drivers with a fleet of 40 Vehicles:
Project Administration
Leading a team of 7 Project Secretaries, 6 Asst. Secretaries and 15 Office Boys:
Camp Administration: Leading a team of 4 Camp Bosses + Security Guards & Housekeepers:

Camp Catering: Leading a team of 2 Catering Officers + 30 Cooking Staff:

• January 1997 to February 1998: Was associated with M/s. Indus Computer Training Centre in the capacity of Training Faculty and Office Administrator.

Reporting to Director. Responsible for travel arrangement, arranging meetings, minutes of meeting, office correspondence, filing documents.