Snr. Deputy Project Manager
Frontier Works Organization (FWO)
Total des années d'expérience :13 years, 9 Mois
Key Responsibilities:
Responsible for Operation and Management of project management team.
Set up alerts for all important contractual and milestone dates.
Training of all under command Employees.
To ensure strict compliance of Sops and swift dissemination of orders issued by higher
comd.
To implement strict check and balance to mitigate misappropriation, pilferage,
embezzlement and corruption.
Security of material, admin building and routine matters duties.
Administration.
Public rationing
Welfare of troops
Key Responsibilities:
Administration
Coordination & Liaising with Govt officials / Embassies/ Chamber of Commerce/ MOFA/
MOI.
Events planning with the directly instructions of CEO Roots Intl’ Schools.
Guests/ Delegations protocol and reception
My Responsibilities are;
Maintains and updates files, databases, records, and other office related documents.
Provision of administrative and logistical support
Liasioning and coordinating with various departments within the corporate office and all branch offices
Database management skills- SUPA TOOLS, KISSFLOW, SMARTSHEET, WRICK.
Purchasing for all administrative requisitions; Likely Procurement of stationery items, Maintenance department items and Transportation department.
Supervising and monitoring Vehicles through integrated system -GPS tracking system. And overall inspections twice in a week.
Strong knowledge of office ethics and worked in heavy stress and under pressure, have extensive experience while working with Chief Executive Officer (CEO).
Provision of support to office maintenance and assets management
Full compliance of administrative activities with HFC rules, regulations, policies and strategies
Write minutes of meetings and prepare briefing reports
Working as Shared Services Manager. Responsible for Maintenance department, Transportation Department, Warehouse and Administrative tasks - (Procurement).
Responsible for Maintain an up-to-date calendar of meetings and various office activities
Receive visitors, answer telephone calls and make appointments for meetings
Maintains timetables and ensures all deadlines are met. Must be flexible and display initiative in working on new tasks.
Provide professional & timely follow up on all work/projects
Must be skillful in administrative activities involving purchase of equipment’s, maintenance of procurement, housekeeping, safety, security, etc.
My Responsibilities are;
Maintains and updates files, databases, records, and other office related documents.
Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed. Raise requisitions and purchase orders on behalf of the company’s Head office and departments ensuring that purchasing is carried out in accordance with the Company’s purchasing policy, guidelines and KSA legislation.
Check validity of requests to purchase and resolve or refer non-compliant requests as appropriate. Investigate queries and discrepancies with requisitions, receipts, orders and invoices escalating as required.
Resolve the Requisitions as raised by Project/sites.
Ensure that all orders are charged back at correct values and quantities, making any required amendments.
Selects vendors, places orders, and may arrange for service contract.
Follows up on orders to ensure that materials are shipped and delivered on promised dates.
Maintains records and follow up files of purchases, shipments, and related matters.
Maintains files of descriptions of available supplies.
Performs related job duties as required.
My Responsibilities are;
Supervise staff assigned to the Administrative Team, establish clear work objectives, conduct timely and effective performance, provide coaching and feedback, and support staff development.
Maintains and updates files, databases, records, and other office related documents.
Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/ division transfers.
Prepares reports by compiling summaries of earnings, deductions, leave.
Resolves payroll discrepancies by collecting and analyzing information.
To assist in the administration of benefits schemes such as the pension.
Collect and summarize timekeeping information normally late sittings, working on holidays.
Process and close periodic payrolls, Process employee advances and paybacks.
Print and issue paychecks, Prepare, process, and track wage garnishments and child support orders.
Administer the daily office operations and coordinate logistic requirements for the staff.
Administer the petty cash system and ensure appropriate record keeping.
Balances the payroll accounts by resolving payroll discrepancies.
Preparation of vouchers for payments, receipts and salaries for subordinates.
Position posting, screening and interviewing candidates.
Managed all administrative tasks while Conducted SAFA, ICMA International Conferences. Meetings/MOU’s arranged, Protocol assignments were given during the tenure.
Development of Institute’s policies and procedures and oversee implementation of same.
My Responsibilities are;
Managing all campus affairs comprising of 800 hundred students.
Supervising all Campus Managerial & administrative affairs.
Balances the payroll accounts by resolving payroll discrepancies.
Content Development: Circulars for all Campus Events & Activities.
Fee Recovery: Excellent Relationship Management with Parents.
Uses the oracle software for the smooth functioning of school matters.
Procurement of Inventory for Campus (Stationary, Fixtures, Repair & Maintenance).
Admission & Enrollment of new students, marketing campaigns.
Organized model united nations successfully events.
Resolves payroll discrepancies by collecting and analyzing information.
Cash salaries handed over to school maids, gatekeepers around above 50+ staff, record maintaining, deductions, process and close periodic payrolls.
Reporting: Directly to Chief Executive, GM's, Head Office & Branch Head.
Maintain filing system for payroll and related records.
Closely liaison with government institutions, banks, vendors and parents.
My Responsibilities are;
Recruitment and selection.
Review and analyze payroll data and reports for accuracy, and resolve discrepancies to ensure accurate posting to payroll records.
Advertising the jobs. Use social and professional networking sites to identify and source candidates.
Balances the payroll accounts by resolving payroll discrepancies.
Maintain filing system for payroll and related records
Identify and arrange training programs for employees.
To arrange the payment of staff salaries through the computerized payroll system oracle. This will involve the collation and input of all relevant information for the monthly payroll (including new starters, leavers, benefits, contract changes, sickness absence payments, maternity and paternity pay).
Maintaining employee attendance.
To analyses data, interpreting the results, and providing a written summary of data analyses.
To assist the Head of HR and HR colleagues when required. This may include minute taking, interviewing, and attendance at employee relations meetings, processing references, filing etc.
Transport fleet management for the officials.
Confidentiality of candidates and process.
My Responsibilities were:
Maintain and record Petty cash of company.
Prepare expenses of employees and Liaison with them to resolve their matters.
Preparation of Working for Vendors Payments systems, including debit note adjustment and tax deductions.
Preparing workings for Sales Tax Returns, withholding tax challan and e-filing thereof.
Maintaining Sales & Purchases Register for Sales tax assessment.
Approves Change Orders and invoices, and is responsible for payment collections.
Managing information systems to secure assurance about value for money and the quality of delivery and so make timely adjustments.
Works closely with the project team in order to maintain a continuous knowledge of project status in order to identify potential issues and/or opportunities within or related to the project.
My Responsibilities were:
Manages and organizes multiple functional areas within Human Resources including providing technical direction to technical/professional and clerical staff within assigned.
To provide support regarding Admin, Procurement, Record keeping, Public relations Liaison for organization and respond to inquiries.
Liaise with government and non-government agencies, and organizations.
Improvement in Filing system.
To prepare the salary of Staff/Correspondents.
To check the Company Receipts/Payments on daily basis and analysis of revenue and expenses.
Preparation of daily, weekly and monthly bank position reports.
Reconciliation of correspondents salary and process prompt payments.
MPHIL / MS (Specialization in Human Resource Management) Expertise Mainly In :- Human Resource Recruitment & Staffing Administration Warehouse Inc Procurement /Accounting
Masters in Business Administration Human Resource - Office Administration - Majors - Human Resource - Recruitment & Selection -
B.Com :- Bachelors of Commerce / ( Business Administration) Mainly and Majors :- Administration / Commerce & Business Subjects.