Administrative Officer
Institute of Business Management
Total years of experience :24 years, 7 Months
Assisting to Advisor to President (Administration) in President Secretariat
• Assisted Advisor to President in preparation / compilation of IoBM Code
• Performing Administrative functions for the Department
• Maintain the record of the office of Advisor to President and Chairman Purchase Committee
• Maintain the office file and record pertaining to working of Central Store & Records
• Maintain Purchase Procurement and Printing assignment records
• Protocol duties at various IoBM Functions such as Convocation and International Seminars and Conferences
Secretary to Internships & Placement Jan ’07 to April ‘11
• Performing Administrative functions for the department
• Developing notices for Internships & Placements of IoBM students
• Correspondence with companies regarding student nominations, interviews and scheduling
• Coordinating internship process, submission of Forms with required documents
• Documenting and maintaining Internship database
• Follow - up with companies & students regarding Internship & Placement
• Graduate Directory, formatting, printing, coordinating with student and printer
Secretary to College of Economic & Social Development Nov ’04 to Dec ‘07
• Coordinating admission process including submission of Forms & Issuance of Admit cards for Aptitude Test & Interviews and finalizing the Merit List
• Maintaining records of students related to Finance & Admissions
• Coordinated with British Council for training programme & workshopsfor new syllabus. Registration & Examination Entries of AS & A’ Level students
• Coordinated regarding the renewal of Registration & Affiliation with Board of Intermediate Education Karachi
• Collected Annual Exams statements of (Marks) Sheet and Enrollment (Registration) Cards from the BIEK
• Serving as a link between the college administration and parents by sending the information about progress and inviting them for PTM
Voluntarily work in Waste Management Department in the field of coordination, collection of Paper, Plastic, Glass, Cans, Printer Tonners, Mobile & Tetra-pack
• Scheduling drivers for collection of waste material
• Listing queries and solving issues from companies, individuals and Educational Institute
• Comprehensive Data Management of collection
• Reports related to collections
Secretary to Principal
• Prepared and maintained time schedules and appointments.
• Arranged appointments / meetings according to priorities
• Daily incoming and outgoing correspondence also distribution of emails / papers to the specific dept.
• Maintained record and filling of papers according to their files
• Handled email account, draft emails and etc according to the needs
• Coordinated annual News Letter and publication “KNack”
• Prepared class schedules, faculty attendance sheet and Monthly attendance sheet according to BIEK format;
• Annual Exam Analysis Based on Result announced by the CIE - To be submitted to higher authorities of the for their review;
• Coordinated Mid-Term, & Final Term Examinations and Internal Test & Result Schedule(s), provided by the Principal; (Faculty collaboration)
• Maintaining records of students related to Finance & Admissions
• Developed Class lists, attendance lists, class and teacher schedules and faculty attendance sheet
Responded to invitations according to the desire of Executive Director and inform them accordingly
• Maintained the high quality Administrative Support to the ED Office
• Provide Consultations, Care for Equipment, Record Malfunctions
• Maintains Equipment and Sets Up and Shuts Down
• Managed electronic file system and developed different proformas, schedule for Junior & Senior Classes
• Engaged in Principal’s confidential tasks
• Maintained office records including Stock & ledger register of Computer Laboratory