Document Controller
Saudi Arabia
Total years of experience :11 years, 2 Months
From 2003 till Present (in Saudi Arabia)
HUTA HEGERFELD:
1. Intersection of Amir Majid with Mohammad bin Abdul Aziz Tahliya Street & King Abdullah
Port (Sabaar)
Position: Senior Document Controller
Date: June 2010 to Jan 2014 (Present)
Supervision / Consultancy: AECOM & PDC
Engineering Consultancy
Supervision / Consultancy: AMANA & MTMM
Engineering Consultancy & AMANA & PARSONS
Engineering Consultancy
Worked as a Senior Document Controller
Duties and Responsibilities
• Verify documents/drawing/material submissions from sub-contractors for correct coding
system attachments, revision, etc.
• Issue 'submittal inters cheek' for internal Engineer review.
• Prepare submittal for submission to Consultant.
• Update document/drawing/material register.
• Maintain 'Site Master'.
• Ensure approved copy distribution to sub-contractors.
• Update Technical Office & Project Engineers.
• Receipt / issue & registration of Incoming / Outgoing correspondences.
• Ensure proper distribution & supervise filing.
• Enter issues required 'follow up' in to the 'Action Tracking' system.
• Generate & follow up to & fro pending issues.
• Daily update the Action Tracking system.
• Verify RFI (Request for Inspection) submissions from sub-contractors for correct coding
system, attachments, revision, etc.
• Prepare NCR's (Non Conformance Report) to subcontractors and maintain the register.
• Maintain the registers for Site Instruction, Engineer Instruction & Contract Drawings.
• Verify ITP's (Inspection & Test plan) submission from the sub-contractors for correct coding
system & attachments for submission to Consultants.
• Prepare Monthly QA/QC Report for submission to Consultant.
• Maintain all project documents in line with the company quality system with complete control and tracking.
• Co-ordination with clients, Project Managers, contractors and other Internal Departments for
Documentation related issues.
• Produce reports as required by management and other parties from time to time. Ensure all
project documents/drawings and correspondences are available in paper version and electronic
version.
• Issuing and tracking of drawings and documents and follow-up the status with resident
engineers.
• Managing the processing of all documents to ensure details are added to the database and transmittals created for the distribution of documents to various department and engineers.
• Ensure that only controlled copies of latest revision of work instructions and procedures are
used by personnel.
• Responsible for organizing and conducting archiving and disposal of superseded drawings and organizing the documents in a traceable manner.
• Establish and maintain drawing register for all mechanical, plumbing fire fighting electrical,
coordination and associated builder work shop drawings. Establish and maintain Material
procurement register for mechanical, plumbing fire fighting, electrical materials and equipment.
2. Intersection of Amir Majid with Mohammed Bin Abdul Aziz Tahliya Street.
Position: Document Controller
Date: Jun 2009 to Jun 2010
Supervision / Consultancy: AMANA & MTMM
Engineering Consultancy
3. Marafiq Hundai Project Al Jubail.
Position: Document Controller
Date: Dec 2007 to May 2009
Supervision / consultancy: Marafiq Hundai
Worked as a Document Controller
Duties and Responsibilities
• Compile and maintain control records to release letters, and documents for Technical Director and other departments.
• Determine and enforce document control needs in order for the company to meet internal and external requirements Manage and administer the department electronic document management system including how to
acquire, catalogue, preserve, and access storage of project records and information.
• Identify and monitor all documentation that has a dead line and advise the project Manager the status. Handling and maintain records of all
internal and external correspondences.
• Manage the distribution of documents as per the distribution advice by the project Manager.
• Create and maintain a compatible system for effectively filling, archiving and retrieving electronic documents.
• Establish and maintain a tracking facility to enable documents to be
updated and retrieved easily.
• Establish and maintain drawing register for all received construction
issue drawing developed from tender issue.
• Establish and maintain drawing register for all mechanical, plumbing fire
fighting electrical, coordination and associated builder work shop
drawings. Establish and maintain Material procurement register for mechanical, plumbing fire fighting, electrical materials and equipment.
• Establish and maintain RFI schedule. Establish and maintain technical
submittal register for mechanical materials and equipment. Control the issue and return of any construction document to project staff.
• Implementing processes and tool, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation are all essential functions of a
document controller.
4. KCC Construction Co. Ltd.
Position: Document Controller
Date: March 2003 to Dec 2006
Supervision / Consultancy: PMC JUBAIL
Engineering Consultancy
Worked as a Document Controller
• Assist the Quality Manager in Official dealings.
• Receipt / issue & registration of Incoming / Outgoing correspondences.
• Verify documents/drawing/material submissions.
• Update document/drawing/material register.
• Prepare Excel graphs by depicting field results.
• Daily update the Action Tracking system.
• Assist in the preparation and dispatch of documents.
• Maintain MS Excel based Documentation register, monitor status and initiate response in accordance to the assigned target dates.
• Maintain MS Access based Personnel Information System.
• Collect monthly timesheets, submission and follow-up to ensure payments.
• All other Administrative as well as general Office works.
• Bachelor of Arts • Basic First Aid Training • Office Management for Administrators & Technical Assistants. • Diploma in Computer Sciences • First certificate of English Language • Certificate of Fire Evacuation