Office Manager to GM/Logistics Coordinator
L'azurde
Total years of experience :17 years, 6 Months
•Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
•Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
•Developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
•Coordinate office staff activities to ensure maximum efficiency.
•Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
•Other administration duties including tickets, hotel reservations, petty cash and liaising with other internal departments and dealing with any retail related enquirers.
•Coordination support for the District Managers, Retail Market Managers and various retail teams as necessary.
•Preparing presentations and reports as needed.
•Primary responsibility for diary management to Retail GM
•Provide comprehensive logistical support daily for both inbound and outbound shipments, including verifying safety procedures and overseeing quality assurance.
•Ensure carriers, shipping and receiving personnel, and other logistical areas comply with safety standards and legal requirements.
•Assess and resolve issues relating to transportation, customer problems, import and export, and logistics systems.
•Communicate with various other departments as needed to create comprehensive schedules for business processes such as sales appointments, shipping, and accounting tasks.
•Provide comprehensive logistical support daily for both inbound and outbound shipments, including verifying safety procedures and overseeing quality assurance.
•Ensure carriers, shipping and receiving personnel, and other logistical areas comply with safety standards and legal requirements.
•Liaise with E-Commerce, Inventory and packaging team, resources regarding day-to-day activities for Miss L website
• Coordinated the day to day administrative procedures with respect to the admin office ensuring any problems were dealt with swiftly and effectively.
• Facilitated and supported the team HR Admin, payroll, recruitment process, employee separations, and general administration work to ensure compliance with deadlines and company policies and procedures.
• Resolved administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Managed the office supplies, stationery purchases and control of stock so that adequate supplies were maintained at all times and preparation of purchase orders.
• Managed the petty cash float ensuring accurate records and receipts were kept of all payments and forwarded expense claim to Admin Manager on a regular basis.
• Oversaw and gave support with the sorting and distribution of all incoming mail and documents to ensure it is completed in a timely manner.
• Arranged reservations and routing for passengers at request of ticket agent.
• Planned routes, itineraries, accommodation details, and computed fares.
• Organised facilities and managed all event’s details such as catering, entertainment, transportation, location and invitee list.
• Accounts: managed all day - to day operations included accounts receivable, accounts payable, bookkeeping and payroll.
• Documentation: initiated, planned and managed the implementation of document inventory management systems.
• Liaison: coordinated visas, domestic and international travel arrangements on weekly basis using internet travel sites, airport pick up, arranged accommodations and ensured that employees were adjust in the new environment.
• Logistics: prepared of logistics plans to support all relevant operations within the programme. Established and maintained project offices sufficient to support their needs in full compliance with security and other regulations. Management of programme and project transport requirements.
• Clients Relationships: represented the prestigious image of the company in a highly profile position requiring public contact with important clients and employees in the consultant & construction fields as well as various other industries.
• Employee Relations: served as a key link between management and site, using excellent interpersonal and communication skills. Acknowledge for improving the overall flow of information throughout the organization which helps employees and supervisors.
Obstetrics & Gynecology Hospital 200 Beds Project.
• Time Keeper: calculated earnings from timesheets, production records and individual time records, including overtime, shift payments and organizing the labors.
• Prepared staff salary payrolls.
• Coordinated with the Project Manager to solve issues and participated in the formation of contracts with the sub-contract companies.
• Maintained and kept records of vacation schedules and other confidential documents.
• Tracked itineraries, appointments and business calls including contacting sub-contract companies.
• Received faxes and filed documents.
• Managed the renewal of Residence Permits
Faculty of Arts & Humanities (Bachelor in English) Tishreen University Lattakia - Syria
