Finance & Administrative Officer
Windmills Group
Total years of experience :12 years, 6 Months
• Managed comprehensive financial operations, including transaction recording, daily bank statement
checks, reconciliation, supplier payment processing, and staff salary processing, ensuring smooth
and efficient financial processes.
• Successfully verified, allocated, and reconciled receivable transactions, ensuring accurate financial
records using Zoho Books.
• Utilized Zoho Books to produce precise accounting reports and deliver findings efficiently. Analyzed
financial data within Zoho Books to concisely summarize the company's financial status, enabling
informed decision-making.
• Managed end-to-end procurement, including precise issuance of Purchase Orders.
• Skillfully handled various contracts, including vendor agreements and tenancy contracts across multiple offices, ensuring smooth and compliant processes for all related matters.
• Managed the renewal of various insurances, including employee health, vehicle, and Professional
Indemnity coverage, reflecting a proactive stance towards risk management.
• Collaborated with the company MLRO in conducting AML surveys, ensuring regulatory compliance and alignment with pertinent authorities.
• Coordinated with Dubai, Abu Dhabi, and Ajman government authorities, ensuring full compliance and
regional regulatory alignment.
• Managing office equipment maintenance and inventory with a focus on smooth operations, contributing to an organized work environment.
• Managed end-to-end procurement, including precise issuance of Purchase Orders and related
documentation using QuickBooks.
• Skillfully handled various contracts, including vendor agreements and tenancy contracts across multiple offices, ensuring smooth and compliant processes for all related matters.
• Managed the renewal of various insurances, including employee health, vehicle, and Professional
Indemnity coverage, reflecting a proactive stance towards risk management.
• Collaborated with the company MLRO in conducting AML surveys, ensuring regulatory compliance and alignment with pertinent authorities.
• Coordinated with Dubai, Abu Dhabi, and Ajman government authorities, ensuring full compliance and
regional regulatory alignment.
• Planning and coordination of company events.
• Managing office equipment maintenance and inventory with a focus on smooth operations, contributing to an organized work environment.
• Skillfully managing staff attendance and timesheets on a weekly basis, ensuring accurate records and
adherence to performance objectives.
• Provide relevant necessary administrative support to the company in order to ensure the flow of activities in an effective and well-organized manner.
• Handled, processed, and tracked various payments and expenses based on internal approvals.
• Prepared monthly variance reports for management information regarding the financial budget.
• Maintaining communication with vendors for timely invoice processing.
• Managed the staff payroll, reimbursement, tax computations, and filing.
• Responsible for company bookkeeping, and looked after recording of all financial transactions.
• Monitored staff and company expenses, compiled data, and prepared reports for management visibility.
• Communicating with banks for reconciliations and TT processing
• Reviewed and validated payment requests received from the operations and purchasing department.
• Overseeing internal stock transfers and validating financial values.
• Assist in the preparation of monthly, quarterly, and annual closings.
*Evaluation of Statement of Work (SOW) to prepare billing documentation in SAP (Sales & Distribution) for client organizations.
* Collaborated with Engineering teams to assess billables for different projects and design proforma SOW.
* Preparation of Billing reports and engineer’s utilization reports for weekly Management Presentation.
* Worked with the Manager to prepare Monthly Advisory reports for the board meetings.
* Worked with the Accounts Payable department for the reconciliation of vendor invoices and billables from third-party engineering services.
* Preparation of SAP reports for the Professional Services department in MS Excel and segregation of reports for inter-departmental use.
* Onboarding and training of new inductions- interns and officers.
* Assisted department manager in preparation of management presentations and preparing reports to assess the department’s SLA.
Preparation of reports/budgets for the Project Management Department and advising estimates for project funding.
Enhanced budget savings while ensuring quality delivery for Events organized during a fiscal period.
Overall office management, payroll processing, review & process reimbursement, and supervision of support staff.
Compliance with DRC rules and regulations relating to office management procedures, documentation, and filing system.
Review monthly Cashbooks and monitor budgets for operation expenditures.
Reviewing medical claims of staff and managing requests according to budget allocations.
Reconciliation of inventory with financial records.
Check and maintain records of electronic attendance machines/registers and prepare & maintain attendance/leave records.
Check and ensure vehicle in and out time and vehicle proper maintenance.
Maintenance of office equipment.
Preparation of financial vouchers and submission of Withholding Tax on a monthly basis to FBR.
Preparation of reconciliations for monthly closings and preparation of monthly, quarterly & yearly financial statements.
Maintenance of petty cash for day-to-day expenses
Ensured compliance with Internal Controls for Payments and Disbursements to suppliers and resolved billing issues with suppliers.
Conducted interviews at the screening stage and helped management with the Hiring process, ensuring seamless onboarding after the successful hiring of new employees.
Postings for accruals and prepayments.
Reviewed other expenses and costs for effective management and reporting.
Managed Budgeting & Forecasting.
Checked/Prepared monthly fuel consumption reports.
Ensure validity of agreements i.e., premises, vehicles, rent, etc.