HR & Administration Oficer
Khalil Bahman Partners General Trading &Contracting Co.W.L.L
Total years of experience :17 years, 2 Months
Current\]
City: Ahmadi Country: Kuwait Name of department: Human Resources & Administration Sector: Manufacturing of Heavy Steel Structures for Oil & Gas / Construction.
1. Human Resources Management / Recruitment:
• Develop and implement HR policies and procedures in compliance with local labor laws and regulations.
• Manage manpower planning & recruitment (Bulk & Non-bulk) for local and overseas candidates and selection process, including job postings, screening resumes, conducting interviews in Kuwait / India / Philippines & Nepal & preparing job ofers.
• To prepare legal documents for conducting recruitment drive in overseas location. Apply work/visit visa application and complete legal formalities for visa regularization in Kuwait.
• To prepare employee performance evaluations/appraisals report as per company policies and procedures and organize training on performance management issues.
• Address employee grievances and ensure efective conflict resolution.
2.Administration:
• To complete joining formalities of newly recruited personnel, conduct orientation and onboarding as per company policy and procedures.
• Administer Leave Management, Employee Disciplinary Actions, Monitor Attendance/Permission Forms, Sick Leaves & Passport Request Forms. Prepare Employment Contracts / Employment Ofer Letters / Salary Certificates / Leave Return. Ensuring safekeeping of employee passports. Create employee joining files for documentation and audit reports.
• Overseeing the legal trafic documents related to commercial vehicles within an organization.
• Administer residence renewal (Work Permit / Medical Insurance & Civil ID), Local transfer formalities in a timely manner.
• Maintain and update organizational charts & employee directories.
• Issuing Administration Orders (Resigned/Termination/End of contract) and providing end of service benefits details to Finance & Accounts dept.
3. Payroll and Benefits Administration:
• Process monthly payroll for KOC project, accurately and in a timely manner.
• Maintain payroll records, including over timesheets & daily attendance, leaves salary calculation & deductions.
• Assist employees with payroll-related inquiries and resolve any discrepancies.
4.Compliance and Documentation:
• Ensure compliance with legal and regulatory requirements related to HR and administration.
• Prepare and submit required reports to the top management.
• Keep abreast of changes in labor laws and industry best practices to ensure policies and procedures are up to date.
• Maintain confidentiality of employee information and handle sensitive data with integrity.
5. Employee Relations and Engagement:
• To conduct employee recognition programs, contributing to a positive workplace culture and increased employee motivation.
• To conduct exit interview.
• Employee Feedback Surveys & Employee Engagement Initiatives.
6.Training and Development:
• Identify training needs and coordinate training programs for employees.
• Support the implementation of career development initiatives and succession planning.
• Conduct orientation programs for new employees to ensure a smooth onboarding process.
7. Records Management:
• Maintain accurate and up-to-date employee records and HR databases.
• Ensure compliance with data protection regulations and privacy requirements.
• Prepare HR reports and analyze HR data as required.
8.Vendor Management / Ofice Supplies:
• Collaborate with vendors and suppliers for various HR and administrative services.
• Manage contracts and service level agreements.
• Vendor Negotiation and Management.
9. Budgeting and Financial Management:
• Assist in the development and management of the HR and administrative budgets.
• Analyze and maintain report on HR-related expenses.
Country: Kuwait Name of department: Human Resources & Administration Sector: Manufacturing of Heavy Steel Structures for Oil & Gas / Construction.
1. Human Resources Management / Recruitment:
• Develop and implement HR policies and procedures in compliance with local labor laws and regulations.
• Manage manpower planning & recruitment (Bulk & Non-bulk) for local and overseas candidates and selection process, including job postings, screening resumes, conducting interviews in Kuwait / India / Philippines & Nepal & preparing job ofers.
• To prepare legal documents for conducting recruitment drive in overseas location. Apply work/visit visa application and complete legal formalities for visa regularization in Kuwait.
• To prepare employee performance evaluations/appraisals report as per company policies and procedures and organize training on performance management issues.
• Address employee grievances and ensure efective conflict resolution.
2. Administration:
• To complete joining formalities of newly recruited personnel, conduct orientation and onboarding as per company policy and procedures.
• Administer Leave Management, Employee Disciplinary Actions, Monitor Attendance/Permission Forms, Sick Leaves & Passport Request Forms. Prepare Employment Contracts / Employment Offer Letters / Salary Certificates / Leave Return. Ensuring safekeeping of employee passports. Create employee joining files for documentation and audit reports.
• Overseeing the legal traffic documents related to commercial vehicles within an organization.
• Administer residence renewal (Work Permit / Medical Insurance & Civil ID), Local transfer formalities in a timely manner.
• Maintain and update organizational charts & employee directories.
• Issuing Administration Orders (Resigned/Termination/End of contract) and providing end of service benefits details to Finance & Accounts dept.
3. Payroll and Benefits Administration:
• Process monthly payroll for KOC project, accurately and in a timely manner.
• Maintain payroll records, including over timesheets & daily attendance, leaves salary calculation & deductions.
• Assist employees with payroll-related inquiries and resolve any discrepancies.
4. Compliance and Documentation:
• Ensure compliance with legal and regulatory requirements related to HR and administration.
• Prepare and submit required reports to the top management.
• Keep abreast of changes in labor laws and industry best practices to ensure policies and procedures are up to date.
• Maintain confidentiality of employee information and handle sensitive data with integrity.
5. Employee Relations and Engagement:
• To conduct employee recognition programs, contributing to a positive workplace culture and increased employee motivation.
• To conduct exit interview.
• Employee Feedback Surveys & Employee Engagement Initiatives.
6. Training and Development:
• Identify training needs and coordinate training programs for employees.
• Support the implementation of career development initiatives and succession planning.
• Conduct orientation programs for new employees to ensure a smooth onboarding process.
7. Records Management:
• Maintain accurate and up-to-date employee records and HR databases.
• Ensure compliance with data protection regulations and privacy requirements.
• Prepare HR reports and analyze HR data as required.
8. Vendor Management / Office Supplies:
• Collaborate with vendors and suppliers for various HR and administrative services.
• Manage contracts and service level agreements.
• Vendor Negotiation and Management.
9. Budgeting and Financial Management:
• Assist in the development and management of the HR and administrative budgets.
• Analyze and maintain report on HR-related expenses.
Country: Kuwait
Name of the department: Human Resources & Administration Sector: Aviation
• Managed stafing, training, recruitment, onboarding / ofboarding & orientation for all hires, handled HRs administration process in compliance with Kuwait labor laws and company policies and procedures.
• Managed Employee Relations issues, Grievances / Investigations / Disciplinary Actions, Employee Exit Process, Probation sign of letters, Performance Appraisal, Compensation, Benefits, Employee Recognition Award, Site visits, creating and maintaining HR Trackers for management review and planning.
• Liaise efectively to organize Employee Engagement Projects for team building and motivation in work performance.
• Oversee creation and provision of any required reporting, data management, creating and tracking of personnel files, analyzing, and presenting relevant reports back to Managers and Directors.
• Give full administrative support to managers.
• Assess and optimize recruitment tools, technologies, and systems for eficiency.
Country: Kuwait Name of department: Human Resources & Administration - Sector: Oil & Gas Construction
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Coordinate with clients and hiring managers to define crystal-clear job requirements to target right candidates.
• Search and identify suitable candidates through databases, online recruitment platforms, social media, etc.
• Manage the recruitment and selection process, including posting job vacancies, screening resumes, conducting interviews, and making job ofers.
• Oversee employee onboarding and orientation programs.
• Provide guidance and support to managers on performance management, employee relations, and disciplinary issues.
• Ensure compliance with all employment laws and regulations.
• Manage compensation and benefits programs, including salary reviews, bonus plans, and employee benefits.
• Develop and maintain HR policies and procedures.
• Manage employee recognition and engagement programs.
• Administer the HR information system and maintain accurate employee records.
- Managed a team of recruiters who handled local and overseas manpower requirement.
- Served as a focal point for Recruitment, Employee Relations, Training, compensation, benefits, payroll supervision, manpower planning, dealing with manpower agencies, Embassy matters, company events, programs and workforce management for all project sites in Kuwait.
- Worked with HR Manager and Deputy GM - Admin & HR to create, implement, and manage improved HR strategies, services, and programs to support the workforce.
- Involved with talent acquisition and training workshops, organize company events, staff party etc.
- Dealing with queries and complaints on the telephone, email and in person.
- Carrying out a range of administrative related tasks.
- Preparing HRIS reports
- Maintaining records of New Inquiries, Contracts & Maintenance
- Processing new item requests
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Completed