Ashish Rana

Responsibilities

Procurement Management
• Led end-to-end procurement operations for the EMEA and APAC regions, utilizing Coupa and SAP Ariba, while ensuring strict adherence to company-established compliance standards.
• Created, reviewed, and approved Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP Ariba and Coupa, ensuring compliance with company standards.

Contract Management and Risk Assessment
• Reviewed new and existing contracts with suppliers and vendors, conducting risk assessments on potential contracts and agreements.
• Ensured quality assurance, audit, and compliance in procurement processes.

Budget Control and Cost Savings
• Controlled procurement in alignment with budgetary constraints and fostered a culture of long-term savings on procurement costs.

IT Systems Oversight
• Oversaw and managed IT systems tracking delivery shipments, inventory, logistics, and the supply of ordered goods.

Procurement Reporting
• Prepared procurement Capex and Opex reports, including Spend Report, Cost Report, and Critical Delivery Report.

Supplier Engagement and Relationship Management
• Sourced, engaged, and negotiated with reliable suppliers and delivery partners to secure advantageous terms.
• Built and maintained long-term relationships with suppliers, achieving a 95% on-time delivery rate and improved pricing agreements.

Project Management and Stakeholder Collaboration
• Monitored projects for timely delivery, collaborating with delivery teams to understand status, issues, and risks, and implementing mitigation plans.
• Managed internal and client stakeholder relationships, acting as the primary point of contact for crucial Capex and Opex projects within the Global Information Technology (GIT) department.

Financial Responsibility and Chargeback
• Effectively oversaw and supported the financial aspects of projects, ensuring fiscal responsibility and adherence to budgetary constraints.
• Managed Capital Expenditure (Capex) and Operating Expenditure (Opex) chargeback processes, increasing cost recovery from 35% to 85%.

Achievements

Cost Savings and Supplier Relations
• Drove significant cost savings through strategic sourcing and negotiations.
• Developed strong partnerships, resulting in a 95% on-time delivery rate and improved pricing agreements.

Process Optimization and Team Leadership
• Streamlined Procure-to-Pay (P2P) and Source-to-Pay (S2P) processes, reducing cycle times and enhancing operational efficiency.
• Led a procurement team to achieve higher productivity and collaboration, resulting in increased team efficiency.

Data-Driven Insights and Reporting
• Leveraged data analytics to identify opportunities for process improvement and cost reduction, leading to an 8% increase in cost-efficiency.
• Successfully implemented a streamlined reporting mechanism to senior management and stakeholders, highlighting substantial cost savings and contributing to informed decision-making.

Key Responsibilities and Achievements

Procurement Leadership and System Optimization
• Directed procurement processes seamlessly through Coupa and SAP Ariba, ensuring efficiency, cost-effectiveness, and strict compliance with both Canadian and US regulations.
• Spearheaded strategic solutions by identifying areas for enhancement and conducted regular assessments of procurement workflows, resulting in improved operational efficiency.

Process Optimization and Cycle Time Reduction
• Led a process optimization initiative that significantly reduced procurement cycle time, facilitating faster delivery of goods and services to meet organizational needs.

Strategic Sourcing and Vendor Management
• Orchestrated strategic sourcing activities, including supplier identification, negotiations, and fostering vendor relationships to secure favorable terms and ensure the procurement of high-quality goods and services.
• Implemented effective sourcing and negotiation strategies, contributing to annual direct cost savings for the company.

End-to-End Procure to Pay Oversight
• Oversaw the complete Procure-to-Pay cycle, from requisition to invoice processing and payment, ensuring the accuracy and timeliness of transactions.

Financial Reporting and Cost Management
• Implemented a cash discount strategy for early payments, resulting in increased annual savings for the company.
• Prepared comprehensive financial reports, including cost analysis, supplier performance reports, and innovative procurement cost reduction strategies.

Strategic Sourcing Framework Implementation
• Introduced a strategic sourcing framework that successfully reduced procurement costs while maintaining stringent quality and delivery standards.

Expense Report Auditing and Compliance
• Led Expense Report Auditing in SAP Concur for both Canada and the US, reviewing, auditing, and approving employee travel expense reports. Ensured strict adherence to company travel policies and regulatory compliance.

Key Responsibilities and Achievements

Strategic Sourcing and Procurement Operations
• Spearheaded BSM Coupa sourcing and procurement operations, optimizing processes and identifying substantial cost-saving opportunities.
• Led Source-to-Pay (S2P) operations encompassing the entire procurement lifecycle, including RFP, eSourcing, RFQ, Bidding, Negotiation, Supplier Screening, Selection, Contract and Catalogue Management, Supplier Code Creation, Master Data Management, Relationship Management, and comprehensive analysis through MIS reports.

Procure-to-Pay (P2P) Excellence
• Managed end-to-end P2P operations, overseeing Purchase Planning, PR generation, Vendor Selection, PO issuance, Spot Buy, Invoicing, Goods Receipt Note (GRN), 3 Way Match, Invoice Reconciliation, Payment Processing, and Accounts Payable Reporting.

Collaborative Procurement Leadership
• Collaborated with the procurement team to evaluate and assess suppliers, negotiate contracts, conduct Cost-Benefit Analysis, and make informed purchasing decisions.
• Ensured strict adherence to organizational procurement policies, as well as relevant laws and regulations.

Strategic Planning and Project Management
• Developed and implemented annual procurement plans, contributing to the organization's strategic objectives.
• Successfully managed projects, ensuring on-time delivery while upholding compliance and ethical standards.

Contract Drafting and Management
• Proficiently handled contract drafting and management processes, including PR, RFI, RFP, FRQ, Vendor Screening, Selection, and Onboarding.

Inventory and Asset Management
• Managed Central Distribution Records (CDR), overseeing Inventory, Stock, and Asset Management, optimizing resource allocation.

Cost Savings and Supplier Development
• Achieved cost savings by optimizing supplier contracts and negotiating favorable terms, resulting in a substantial reduction in procurement costs.
• Led successful supplier development initiatives, improving supplier performance and enhancing on-time delivery rates.

Compliance and Risk Mitigation
• Ensured strict compliance with procurement regulations, mitigating risks associated with non-compliance and maintaining a solid organizational reputation.

SAP Concur Expertise
• Proficiently audited and approved Travel & Expense Claim Reports of employees using SAP Concur.

Human Resources and Office Management
• Played a key role in hiring and training initiatives, contributing to the development of a skilled workforce.
• Successfully managed various aspects of office management, ensuring smooth operations.

Procurement and Supply Chain Management
• Spearheaded end-to-end Procure-to-Pay (P2P) and Source-to-Pay (S2P) operations, including vendor selection, negotiation, bidding, and quotations. Executed comprehensive processes from Purchase Requisition (PR) to Purchase Order (PO), Goods Receipt Note (GRN), Invoice Processing, and Vendor Payment.

Strategic Sourcing and Cost Optimization
• Formulated and executed strategic sourcing plans, resulting in a 25% increase in cost savings. Successfully implemented efficient payment and collection strategies, contributing to enhanced financial processes.

Import and Export Operations
• Monitored and ensured compliance in all import and export activities, overseeing accounts payable and receivable. Proficiently reviewed crucial documents such as Bill of Lading, Air Way Bill, Commercial Invoice, Shipping Bill, and Export Compliance Documents, among others.

Relationship Management
• Established effective communication channels with suppliers, buyers, and regulatory authorities. Collaborated seamlessly with management to ensure streamlined operations and client satisfaction.

Sales and Purchase Analysis
• Conducted in-depth evaluations of sales and purchase reports, providing valuable insights to support strategic decision-making.

Warehouse and Logistics Management
• Implemented robust warehouse and stock management practices, optimizing inventory control. Successfully managed logistics and freight activities, resulting in improved on-time delivery and payment processes.

Financial Efficiency and Penalty Reduction
• Reduced late payment penalties, demonstrating keen attention to financial efficiency and contributing to overall cost savings for the organization.

Recruitment and Training
• Led recruitment and training initiatives, ensuring a skilled and proficient team aligned with organizational objectives.

Key Responsibilities

Financial Management
• Executed various financial functions, including financial transactions, accounts payable/receivable, bookkeeping, preparation of financial statements and reports, budgeting, analysis, internal audit, and reconciliations.

Procurement and Supply Chain Operations
• Spearheaded end-to-end Procure-to-Pay (P2P) operations, encompassing requirement planning, sourcing, RFP/RFQ processes, bidding, contract management, supplier management, negotiation, Purchase Requisition (PR) to Purchase Order (PO) workflows, Goods Receipt Note (GRN), invoice processing, vendor payment, cost-saving initiatives, and comprehensive reporting.

Process Optimization
• Successfully streamlined accounts submission and accounts payable/receivable processes across 14 educational projects, significantly enhancing data accuracy.

Asset and Project Management
• Proficiently managed asset portfolios and maintained meticulous records. Oversaw the procurement aspects of 14 projects, ensuring successful implementation and delivery.

Inventory and Operations Management
• Demonstrated expertise in inventory and stock management, optimizing resource utilization. Effectively managed transport operations, ensuring smooth logistics.

Office and Administration Oversight
• Orchestrated seamless office and administration management, overseeing a range of activities to enhance operational efficiency.

Human Resources and Ad Hoc Responsibilities
• Led hiring and training initiatives, contributing to the development of a skilled workforce. Successfully handled various ad hoc activities to support organizational needs.