Office Manager/ Sales Support/ Marketing for the region
OMICRON
Total years of experience :16 years, 4 Months
• Preparing detailed quotations for the entire Middle East region.
• Following up with clients regarding quotations
• Preparing extensive tender documents
• Processing Visa applications, CPR, GOSI, lease agreements for housing for all new employees.
• Office expenses such as phone bills, monthly office rent, stationery items, petty cash.
• Updating database
• Organising, preparing exhibitions (Middle East) & Attending exhibitions
• Organising client product training at various hotels throughout the Middle East and at the OMICRON training facility in Bahrain.
• Generating weekly & monthly reports for Regional Director.
• Marketing in all Middle East Electronic specialised magazines and websites.
• Creating and distributing E-News Letters to Middle East Region
• Designing & sourcing innovative promotional items for clients and exhibitions.
• After sales customer care.
• Creating order confirmation and invoices.
• Liaising with head office in Austria for shipping orders to Middle East.
• Reconciling bank account
• Chasing overdue invoices
• Keeping up-to-date with local labour laws
Special assignments
Planning and organizing OMICRON Family event to Ras Al Khaimah for all OMICRON Middle East employees and their immediate family members. Booking flights, accommodation, lunches, dinners, activities each day.
Relocation of the office twice in 3 years. Complete project management for renovation of 400sqm to include a dedicated OMICRON training academy. Approving every eliment of the project, from flooring to location of electricity sockets.
Oraganising the Regional Sales Manager Meerings in Dubai and Bahrain. Preparing a comprehensive agenda including social progeams in the evenings. Flights, accommodation, meeting planning, lunches, dinners, entertainment.
Expro is a leading provider of services and products that measure, improve, control and process flow from high-value oil and gas wells. Expro employs more than 4, 000 people in 50 countries through its Eastern and Western Hemisphere operating structures.
• Managing appointments, coordinating diaries.
• Complex travel (flights and accommodation), including compiling detailed itineraries.
• Updating daily, weekly and monthly reports. (Operations, Health & Safety)
• Processing management expenses.
• Management of Holiday, sickness and health insurance documents.
• Preparing agendas and taking minutes of meetings.
• Following up action points from meetings.
• Processing Visa applications, employee health insurance, and medical documents.
• Preparing professional detailed presentations for Aramco, Occidental, RasGas etc
• Supporting Business Development Manager with the preparation of tender documents for Aramco, Occidental, RasGas, QatarGas, PDO etc.
• Travelling within the Middle East with Area Manager & Business Development Manager.
• Producing start-up business plans for expanding Expro in Oman & Qatar.
• Organising exhibitions, seminars and conferences (complete set-up of six major exhibitions in Oman, Qatar and Bahrain - Stand production, presentation material, promotional items, staff briefings etc)
• Re-branding new office location in Al Khobar, Saudi Arabia.
• Attended in-house training courses, ‘Effective Management Appraisals’.
• Office Management, maintain office supplies, maintenance of office equipment, time management & other adhoc duties.
Online degree through ICS Learn affliated with UEL