Ashraf Al-Fanek

Responsibilities:

Responsible for managing two sections including Purchasing and Warehouse operations. Oversee a $150 million purchasing department, including an eight-person supply chain team of cross-functional abilities including tactical purchasing, strategic sourcing, and administrative roles. Manage the warehouse team, which consists of a 6, 000 sq. mt. warehouses, a warehouse manager, and seven team members that oversee 5000 SKU's.

Achievements:
• Increased cost savings within first year from $1.2 million to $5.1 million by developing and implementing effective negotiation, second sourcing, and value engineering strategies
• Reorganized and rebuilt the purchasing department by hiring three new strategic sourcing leaders and two tactical purchasing buyers to achieve operational goals
• Set purchasing KPI's for both teams, achieving 90% of all KPI goals by 2016
• Trained team to manage and negotiate contracts, resulting in cost reductions
• Encouraged cross-functional collaboration by establishing supplier management teams to review commodities strategies, open issues, and value engineering processes
• Implemented 5S in the warehouse, to improve appearance and efficiencies

Company Industry: Aviation & Handling
Job Role: Purchasing

Responsibilities:

Full and thorough of supply chain management; Strategic Management, Cost and Benefit Analysis & Business/Operation Process Analysis.

• Purchasing: Managing and Practicing Purchasing Processes for products and services that support the Aircrafts, Passengers and Payloads maintaining consistently the bellow:
 Technical Specification: Contribute effectively in preparing technical specifications as a result of full understanding of the processes of operation & maintenance based on which technical offers will be attracted and evaluated.
 Quotations & Offers Evaluation: Evaluate technical offers using Technical Compliance Sheet (TCS) which guarantees the consistency and tractability of the decision based on predefined percentage of overall deal of both technical and financial aspects arriving to the overall grading which guarantees best Product/Service taking into consideration Total Cost of Ownership (TCO) with aftersales benefits.
 Negotiations:
• Conduct effective professional price and benefits negotiations based on the outcomes of the technical evaluation.
• Negotiates contract terms, pricing and payment schedule, ensuring that the agreements with the vendors and suppliers are commercially advantageous.
 Tender/Deal Awarding: Award the services/products based on the final outcome of Evaluations and Negotiations as per the company bylaw.
 Purchase Quality Assurance: Perform PDI (Pre-delivery Inspection) with assigned team of concerned departments of Maintenance & Operation to ensure that the purchased service/products match the offered approved Technical Compliance Sheet (TCS).

• Logistics & Inventory: Managing Engineering Supply Chain.
 Inventory: Maintain high inventory cycle and turn over to reduce the Working Capital, Standard Cost with introducing Consignment Stocks. This Implies Inventory control, keeping strategic stock level in check, issuing weekly, monthly and upon need reordering list and other reports.
 Logistics: To insure the needed service/product is delivered with optimization of cost vs. delivery time.

• Special Projects: Contribute effectively in special projects related to Systems, GSE, Aircraft Shops & Services Replacement or Upgrade maintaining the best outcome of Technical complains with cost/benefits.

• Planning: Material & GSE Fleet Replacement Planning to achieve:
 Implementation “Unification” policy which will leads to:
• Better After Sales Services with Extended Warranties.
• Consignment Stocks \{Lower Working Capital\}.
• Guaranteed Performance and Reliability.
• Maximum Discounts with fixed prices for Parts, Services and New Purchases.
• Suppliers/ Service Providers Evaluation: Conduct a thorough multilevel evaluation of suppliers and service providers based on feedbacks from end users which will enable the refinement and update the approved suppliers list.

• Feedback Management: Evaluates and monitors contract performance to ensure compliance with contractual obligations and to determine needs for changes especially in the SLA. Follow up on reported warrantee cases/claims for products and services in order to have accurate judgement and evaluation of suppliers/vendors.

• Market Survey: Conducting and validating on-going market surveys for ascertaining the possibility of using alternative products, vendors and sources:
 Identifying cost saving opportunities by presenting potential products/services at a competitive price with potential suppliers to the end-user so as to facilitate decision making.
 End User feedback
 By lateral meeting with possible vendors or service providers
 Attendance and Contribution in related events or seminars.

The company is a private concern owned by Lafarge Corporation, France and is technically supported by CTI, Lyon- a technical office of Lafarge Corporation in Jordan.

Designation Chronology:
• Jul '09 - Dec 10: Manufacturing Purchasing Manager
• Nov '06 - Jun '09: Raw Material Purchasing Manager
• Jan '06 - Oct '06: JDEdwards Implementation Phase II
• Jul '05 - Dec '05: Senior Buyer
• Jan '04 - Jun '05: Lubrication Section Head
• Nov '02 - Dec '03: Maintenance Engineer
• Jan '02 - Oct '02: JDEdwards Implementation Phase I
• Oct '99 - Dec '01: Cost Engineer

Achievements:
• Introduced the consignment concept to the Jordanian market whereby a reserve stock of materials and additives were kept ready for supply to production thereby decreasing extent of plant working capital required.
• Developed a reporting tool to monitor current purchases and forecast future prices, availability and quality enabling the anticipation of market fluctuations, opportunities and threats.

Responsibilities:
Strategic
• Conducting and validating on-going market surveys for ascertaining the possibility of using alternative products and sources
• Identifying cost saving opportunities by presenting potential products at a competitive price with potential suppliers to the end-user so as to facilitate decision making.
• Performing market analysis and reporting appropriate market information as agreed with Head of Purchasing to develop specific objectives in line with business plan and BU targets.
• Reviewing the production plan and endeavouring to translate it into a material plan to ensure that a proper amount of inventory is available to meet customer demand at all times.
• Representing the company in negotiating contracts and formulating policies with suppliers.
• Maintaining regular liaison at the internal and external level encompassing key company departments, supplier networks and government regulatory bodies.

Responsibilities:
Functional
• Coordinating with group purchasing on contracts, blanket agreements and quarterly reports in addition to assisting the production and technical departments in cost optimization initiatives.
• Liaising with key business partners, suppliers and sub contractors in order to determine product availability and terms of sales in addition to ensuring overall price competitiveness.
• Controlling purchasing department budgets, approving purchase orders within approval matrix limits, reviewing purchase order claims and contracts for conformance to company policy.
• Evaluating and approving due specifications for the issue and award of bids, submitting higher value bids for committee approval and ensuring all materials are procured in the most economical means possible.
• Implementing risk management methods, controlling the procurement chain from end to end, managing discrepancies post item receipt and consolidating orders over time and units.
• Interacting with the finance department to streamline payroll process and regulations and engaging in benchmarking exercises with other BU’s for sharing best practices.

Responsibilities:
• Managed entire purchase activities, oversaw areas of procurement and logistics in addition to monitoring delivery and ensuring the availability of materials across locations as per defined delivery schedules.
• Spearheaded procurement operations, coordinated and allocated assignments among staff under purview and administered purchasing for all departments.
• Identified potential vendors and suppliers and negotiated with them to ensure seamless supplies of materials, drafted purchase orders, assessed requisitions for goods and coordinated with other departments to ascertain purchasing requirements and forecast future needs.
• Procured raw material in right quantities and prices with due considerations to demand, supply and margins of profitability.
• Ensured that all acquired goods were well within the quality parameters and supervised allocation to various departments based on requisitions and priority.
• Maintained a satisfactory control procedure, purchased all in-house requirements and formulated all EXIM documentation in addition to automating all purchase data.
• Participated in contract drafting, formalized the Jordan Cement purchasing budget for relevant department and followed up on control reports based on Sarbanes Oxley norms.

Over two phases extending over 8 months, once in 2002 and then in 2006, undertook the implementation of the organization wide JD Edwards System.

JD Edwards Implementation Phases:
• Jan '06 - Oct '06: JDEdwards Implementation Phase II
• Jan '02 - Oct '02: JDEdwards Implementation Phase I

Highlights: - Phase II
• Oversaw the implementation of the new version of JDE into the business as a unique organization specific customized template called the Procure to pay template.
• Mapped the project's scope, objectives and streamlined efforts toward attaining optimum implementation parameters in line with implementation phase CSF's.
• Ascertained resource allocation estimates, monitored project progress and informed progress on the implementation phase to team members and management on a periodical basis.

Highlights: - Phase I
• Worked as part of a team deployed to implement and oversee the set-up of the JD Edwards software suite, which is a comprehensive family of modular, integrated, web-enabled applications for SMEs.
• Mainly dealt with the installation of the purchasing and inventory modules that streamlined and automated existing processes and procedures into one that was upto international standards.

Achievements:
• Constructed a specialized statistical database within the unit, modernized the index and save system in a way that facilitated referring to said data when required.
• Undertook various organizational, manpower and process competency optimization initiatives ranging from training to on the job exercises to ensure maximum professionalism at work.

Responsibilities:
• Supervised the work of subordinates, distributed work among them and oversaw the execution of the same as per set deliverables.
• Conducted periodical surveys for the company at its plants, analyzed key impact areas and contributing factors, outlined strengths and highlighted areas of concern.
• Participated in collecting the data concerning the suppliers, prices, conditions of procurement and materials in local and external market in addition to making required comparisons.
• Formulated rough drafts for bid invitations, announcements and tenders to be sent to merchants /suppliers according to issued decisions and then forwarded the same to the manager for approval and finalization.
• Initiated contact with successful suppliers post bid stage to import the materials and manage procurements in addition to arranging for necessary credit finance and EXIM documentation.
• Controlled bails offered by suppliers, managed financial transfers concerning imports, classified them and raised all notes concerning them to the Manager.
• Analyzed demand and supply trends, determined anticipated price fluctuations and material requirements, formulated reports on the same and sent to the management for review
• Tracked all purchase orders for accuracy and due approvals, examined financial claims made by supplied verified accuracy and arranged for settlement.

Responsibilities:
• Ensured the utilization of right lubrication at right location in safe conditions, controlled the planning, scheduling and running of the maintenance program application.
• Confirmed the lubrication of all the plant equipment and maintained the equipment across the entire plant in pristine condition.
• Controlled the efficiency of crew under purview, participated in line shut downs with the maintenance engineers and served as part of the commissioning team in the petcock grinding shop project.

Nov '02 - Dec '03: Responsibilities: - as Maintenance Engineer
• Studied recurring problems of equipment reliability, problems relating to work safety and conditions of work, assisted in formulation of specifications for the purchase of spare parts.
• Assisted in Root Cause Failure Analysis and Failure Mode and Effect Analysis, adheres to the schedule of weekly mechanical maintenance programs, annual shutdowns and inspection.
• Monitored equipment daily and provided proper feedback for recording of data for future analysis and reference including downtime and performance issues.
• Provided proper feedback to computer monitored maintenance system, ensured that the maintenance practices complied with QA standards and assisted the maintenance manager with the preparation of maintenance budgets

Oct '99 - Dec '01: Responsibilities: - as Cost Engineer
• Formulated tender documents, studying the offers for financial and technical feasibility with regard to organizational constraints.
• Communicated with foreign companies on key cost queries and project concerns.
• As a Leader Champion PPP "Purchasing Performance Plan ", directly reported to the company's central administration in France and entrusted with the task of controlling purchases and realizing savings during the coming years.
• Carried out a feasibility study to construct a Power Plant aimed at supplying company factories with electricity at lower tariffs.